SUWANNEE RIVER ACCESS SITE LEASE
| Agency: | Suwannee River Water Management District |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 11, 2025 |
| Due Date: | Dec 24, 2025 |
| Solicitation No: | 25/26-004 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25/26-004
|
| Bid Title: |
SUWANNEE RIVER ACCESS SITE LEASE
|
| Category: | Bids, Proposals and Qualifications |
| Status: | Open |
|
Attachment Preview
SUWANNEE RIVER WATER MANAGEMENT DISTRICT
INVITATION TO BID
NO. 25/26-004
SUWANNEE RIVER ACCESS SITE LEASE
Section
1
2
3
4
5
6
Table of Contents
Title
Introduction
Proposed Schedule
Instructions to Bidders
Key Points
Terms of Lease
Bid Response Form
Page
2
2
2-3
3-5
5
6-8
Suwannee River Water Management District
9225 CR 49
Live Oak, FL 32060
386-362-1001
386-362-1056 (Fax)
800-226-1066 (Florida only)
www.mysuwanneeriver.com
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SECTION 1 – INTRODUCTION
The Suwannee River Water Management District (District) is requesting bids for the lease of six
Suwannee River access sites located on five tracts of land within Suwannee and Hamilton
Counties for conducting commercial vendor shuttle drop off / pick up operations for recreational
paddlers.
SECTION 2 - PROPOSED SCHEDULE
December 11, 2025 Release of Invitation to Bid
December 17, 2025
December 18, 2025
December 24, 2025
Questions DUE BY 4:00 P.M.
District will post all questions that were asked during the question
period and answers to those questions on or before 5:00 PM.
Bids DUE PRIOR TO 10:00am. Opening will occur at this time. *
February 10, 2026 Board Consideration of Lease Agreement
February 16, 2026 Anticipated start date.
* Denotes an optional public meeting. The District is located at the corner of U.S. 90 and C.R.
49 in Live Oak, Florida. All times are Eastern Daylight Time (EDT).
Bid packages are to be submitted through DemandStar no later than 10:00 a.m.
December 24, 2025. Bids received after this time, for any reason, will be rejected.
SECTION 3 - INSTRUCTIONS TO BIDDERS
Bidder Qualifications: Bidders shall be bonded, licensed, and insured.
Questions: To provide equal opportunity and ensure the same information is provided to all
proposers, any questions should be submitted by email to Sharon Hingson at
Sharon.Hingson@srwmd.org on or before December 17, 2025, 2025. The questions with
answers will be posted on the District website www.mysuwanneeriver.com, and DemandStar on
December 18, 2025. District staff are not authorized to orally interpret the meaning of the
specification or other agreement documents, or correct any apparent ambiguity, inconsistency,
or error therein.
Delivery of Bid: The bid package must be submitted electronically through Demand Star.
https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-
district/procurement .
Additional Information: Additional Invitation to Bid packages may be obtained from the District
website www.mysuwanneeriver.com .
ADA Compliance: Vendor must ensure that the electronic version of the response and all
documents submitted electronically are accessible according to 282.603 Florida Statutes and
Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic
documents. This requirement applies to editable formats, such as Microsoft Word, as well as
portable document formats (PDF). All proposals submitted in electronic/digital format must
include a certification by the Vendor that the electronic submission and all supporting
documents are accessible according to 282.603 Florida Statutes and Section 508 of the
Rehabilitation Act of 1973 relating to the creation and use of electronic documents.
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It is the obligation of the bidder to ensure that it has reviewed all amendments and all questions
and answers to this ITB as posted on the District website to ensure that the proposal responds
to the most current information available for the ITB.
SECTION 4 – KEY POINTS
Challenge of Solicitation Process: If a potential bidder protests any provisions of this bid
invitation, a notice of intent to protest shall be filed with the District, in writing, within 72 hours
after the posting of the Invitation to Bid on the District’s website and the bidder shall file a formal
written protest within ten (10) days after filing of notice of intent to protest. Any bidder who files a
formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section
120.57(3), Florida Statutes shall post with the District at the time of filing the formal written
protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time
prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More
specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida
Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”
Challenge of District’s Intent to Award Contract: If a bidder intends to protest District’s intent to
award contract, the notice of intent to protest must be filed with the District, in writing, within 72
hours after posting of a notice of intent to award contract and the bidder shall file a formal
written protest within ten (10) days after filing of notice of intent to protest. Any bidder who files a
formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section
120.57(3), Florida Statutes shall post with the District at the time of filing the formal written
protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time
prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More
specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida
Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”
Americans with Disabilities Act: The District does not discriminate upon the basis of any
individual’s disability status. This nondiscrimination policy involves every aspect of the District’s
functions including one’s access to, participation, employment, or treatment in its programs or
activities. Anyone requiring reasonable accommodation as provided for in the Americans with
Disabilities Act should contact the District at (386) 362-1001 or (800) 226-1066 (Florida only).
The District’s fax number is (386) 362-1056.
Minority Business Enterprises: The District recognizes fair and open competition as a basic
tenet of public procurement. Bidders doing business with the District are prohibited from
discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The
District encourages participation by minority business enterprises. Whenever two or more
service providers are ranked equally, a minority business enterprise shall be given preference in
the award process.
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Veteran’s Preference: In the absence of minority business enterprise, whenever two or more
service providers are ranked equally by the District, a veteran-owned business enterprise shall
be given preference in the award process.
Drug Free Workplace Act: The selected bidder shall represent that it has established a drug free
workplace.
Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime may
not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.”
Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and
may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local
governmental entity for goods or services of:
a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or
renewing such contract, the company is on the Scrutinized Companies that Boycott Israel
List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or
b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or
entering into or renewing such contract, the company:
1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant
to s. 215.473; or
2. Is engaged in business operations in Cuba or Syria.”
Insurance Requirements: If awarded, bidder shall represent and guarantee that all employees,
agents, servants or representatives of the bidder, and all employees, agents, servants, or
representatives of subcontractors are covered by workers' compensation insurance as required
by Florida Statute. Prior to entering into contract with the District, bidder shall furnish District
with certificates of insurance, naming District as named or additional insured without waiving
any defense of sovereign immunity or increasing the limits of District’s liability in excess of the
Florida Statutory Cap under Florida Statute 768.28(5) for items 2 and 3 below, providing
evidence that bidder has in full force and effect the following minimum insurance with insurers
authorized to do business in the State of Florida:
1) Workers' compensation insurance as required above;
2) Motor vehicular liability insurance with limits of not less than $300,000 combined
single limit which insurance shall be applicable to any and all vehicles utilized by bidder to
provide the services requested by District;
3) Commercial general liability insurance for all services rendered by bidder for the
requested services with a minimum of $300,000 personal and advertising injury and
$300,000 general aggregate.
The certificate of insurance shall also provide that District shall be notified in writing by the
carrier at least 30 days prior to any cancellation of said insurance.
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Rejection of Responses: The District reserves the right to reject any and all bids or other
proposals submitted in response to District invitation. District also reserves the right to waive
any minor deviations in an otherwise valid proposal. The District reserves the right to waive
technical, non-substantive deficiencies in responses.
Bidders to this solicitation or persons acting on their behalf may not contact, between
the release of the solicitation and the end of the 72-business hour period following the
agency posting the notice of intended award, any employee or officer of the District
concerning any aspect of this solicitation, except in writing as indicated above. Violation
of this provision may be grounds for rejecting a response.
SECTION 5 – TERMS OF LEASE
The following provides fundamental information about the property and is provided to assist the
respondent in preparing its offer.
1. BACKGROUND:
In accordance with Section 373.1391(1)(b) Florida Statutes, the District will make its lands
available for outdoor recreational activities to the maximum extent possible considering the
environmental sensitivity of those lands.
Any activity that requires access beyond that ordinarily provided for the public, is commercial in
nature is subject to 373.093 F.S. and 40B-9.145 F.A.C. and must be approved by the District in
advance.
A lease agreement will be required for activities which are commercial in nature. All leases
require Governing Board approval.
1. DESCRIPTION:
The Suwannee River Water Management District is offering commercial vendors conducting
shuttle drop off / pick up operations for recreational paddling activities the opportunity to launch
or pickup paddling equipment and/or recreationalists at District owned sites through a lease.
The property to be leased is a total of six access points located on five tracts of land
within Suwannee and Hamilton Counties for conducting commercial vendor shuttle drop
off / pick up operations. The sites are located at Suwannee Springs Park, Mattair Springs
Tract, Woods Ferry Tract, Blue Sink Tract, and Swift Creek Tract. See Attachment A for
a map of the sites.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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