2026-2029 Survey Term Contracts

Agency:	State Government of Montana
State:	Montana
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Jul 7, 2026
Due Date:	Aug 7, 2026
Solicitation No:	2026-2029
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Contact information:	Please Login to View Page
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Description

Title	Closes
2026-2029 Survey Term Contracts	08/07/2026

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Christopher Dorrington, Director

2701 Prospect ▪ PO Box 201001

Helena MT 59620-1001

Date:

July 7, 2026

Subject: Request for Proposals

Survey Term Contracts 2026-2029

To Whom It May Concern:

The Montana Department of Transportation (MDT) is accepting proposals from consulting firms

interested in a term contract for performing traffic design engineering services at various

locations throughout Montana.

MDT intends to establish term contract(s) to utilize consultants on an "as-needed" basis for the

work described herein. At this time, the intention is to award six (6) agreements that will be

approximately $250,000 each, for a three-year period from September 2026 through August

2029. MDT reserves the right to revise the number of term contracts, the contract values, or

contract timeframes, depending on the responses received. Extension(s) of contracts, by mutual

agreement of both parties, may be made at one (1) year intervals, or any interval that is

advantageous to MDT. Contracts, including any renewals, may not exceed a total of five (5)

years.

Teams may be established as necessary; however, it is expected that the prime consultant will be

capable of completing the vast majority of the work. As a rule, the prime consultant must

complete at least 50% of the work for a specific task assignment unless written exception is

given.

Montana professional land surveyor licensure is required for this work and must be in-hand at

the time your proposal is submitted. If this requirement is not met and clearly identified in the

proposal, your proposal will be considered non-responsive.

If your firm is interested, please submit a proposal as described herein.

Consultant Design Bureau

Phone: (406) 444–6209

Fax: (406) 444–6253

An Equal Opportunity Employer

Engineering Division

TTY: (800) 335–7592

Web Page: www.mdt.mt.gov

SCOPE OF WORK

Various types of surveys will be required to furnish data necessary for design of highways,

bridges, buildings, drainage/irrigation facilities, etc. Surveys of this type may include: geodetic

control, project control, photo control, cadastral/land/property, retracement, engineering,

hydraulic/hydrographic, topographic, quality control (e.g. verification of aerial and/or DTM

mapping, etc.), and construction. The primary purpose of these contracts is to provide

conventional-type surveys for the reasons described. Other collection methods (i.e. LiDAR,

photogrammetry, etc.) are generally completed through a different MDT remote sensing term

contract. LiDAR surveys are not prohibited from use under this Term Contract; however, that

will be the exception and should not be the focus of your proposal.

Electronic deliverables for completed surveys must be 100 percent compatible with the

Department's equipment and software. Present MDT standard survey software includes

Autodesk, MicroStation/Geopak, Trimble Business Center, Trimble Access, Star*Net. Please

refer to MDT’s various survey guides and manuals for further detail:

https://www.mdt.mt.gov/publications/manuals.shtml#sur

At times, the MDT may specifically request completion of survey work using GNSS survey

methods and equipment. Use of GNSS survey methods and equipment may be requested for:

geodetic control, project control, photo control, cadastral/land/property, retracement,

engineering, hydraulic/hydrographic, topographic, quality control (e.g. aerial map verification

etc.), and construction.

LOCATION

Various – Statewide

PROJECT/TASK SCHEDULE AND DELIVERABLES

The project schedule will be developed and negotiated separately for each individual term/task

assignment. At this time, it is anticipated that deliverables will generally follow those described

in MDT’s Consultant Activity Descriptions (as applicable):

http://www.mdt.mt.gov/other/webdata/external/cdb/ACTIVITY_DESCRIPTIONS/CONSULTA

NT_DESIGN_2500_MU.PDF

STANDARDS, SPECIFICATIONS, AND POLICIES

Work is expected to follow MDT’s various Manuals, Guides, and Policies. These items may be

found on MDT’s Design Consulting web page at: http://www.mdt.mt.gov/business/consulting/.

PROPOSAL SUBMITTAL

Submit one (1) electronic version (Adobe© PDF format) of the proposal. Hard copy

proposals will not be accepted.

Submit the electronic version by uploading to the State of Montana File Transfer Service (FTS)

site, which can be accessed at this link: https://transfer.mt.gov. To upload to FTS, an account

must be created unless the person who is uploading already has an account. Uploading

instructions can be accessed at https://transfer.mt.gov/Home/Instructions. When your proposal

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has been uploaded, the FTS system will prompt you for an email address to send to. Please send

this email of your uploaded proposal to the following individuals:

Sheryl Tangen: stangen@mt.gov

Kelly Williams: kwilliams@mt.gov

Thaddeus Lesnik: tlesnik@mt.gov

The Department must receive the proposals for this RFP no later than 3:00 PM MST,

August 7, 2026.

Regardless of cause, late proposals will not be accepted and will automatically be disqualified

from further consideration. It shall be solely the vendor's responsibility to assure delivery at the

specified office by the specified time. Offeror may request the State return late proposals at

vendor’s expense or the State will dispose of late proposals if requested by the offeror. (See

Administrative Rules of Montana (ARM) 2.5.509.). If no request is made, late proposals become

the property of the Department. All proposals submitted on time become the property of the

Department.

The costs for developing and delivering responses to this solicitation are entirely the

responsibility of the offeror. The State is not liable for any expense incurred by the offeror in the

preparation and presentation of this submittal.

TENTATIVE RFP/SELECTION SCHEDULE

The anticipated schedule for consultant solicitation and selection for this contract is as follows

(subject to change):

July 7, 2026:

August 7, 2026:

August 31, 2026:

September 2, 2026:

RFP released

Proposals due to be submitted to MDT Consultant Design

Proposals reviewed, rated, and ranked by the evaluation committee

Consultant Selection Board meeting to select consultant(s)

There are three (3) members on the evaluation committee for this RFP (subject to change):

1. MDT Photogrammetry and Survey Section Supervisor

2. MDT Land Survey Manager

3. MDT Photogrammetry and Survey Section Staff

PROPOSAL CONTENTS

The proposal must contain the information listed in this section. The proposal is limited to ten

(10) pages, not including the required Appendices. A single cover jacket/title page is allowed if

desired and will not count in the page limit. Each page is defined as one side of a letter size sheet

(no larger than 8 ½” x 11”), minimum font size of 10. Evaluation of information will begin with

the first page immediately following the cover jacket/title page, and every page will be counted,

in order, from that point forward, including any table of contents or divider pages the firm wishes

to include. Once the page limit is reached, any information included thereafter will be removed

and not considered or scored. Please organize your proposal in the same order and numbering

format as shown below, which will assist MDT in reviewing your proposal:

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Questions

1) Team Qualifications

Provide a discussion on how the team you propose to use for this contract (including

subconsultants, if used) is best qualified to respond to the requirements of this contract.

Discussion should focus on the requirements for this specific contract, particularly your

team’s expertise and experience, as it relates to the work described in the “Scope of

Work” section above. Provide examples of previous related experience as it relates to

these services. Identify professional licensure of staff that satisfy the requirements for this

contract. Include an organization chart that indicates the staff identified for this contract,

their area of expertise, registration, and office location(s). Also briefly discuss your

compatibility of systems, software, and equipment (i.e. CADD software, word processing

software, etc.), and experience with these systems, software, and equipment. The

Department’s standard design software is Autodesk® technology included in the

Architecture, Engineering & Construction (AEC) Collection. Describe any special

equipment or software you intend to use. Resumes may be considered as supporting

documentation to verify / supplement the qualifications described in the proposal.

However, scoring will be based solely on the narrative response included in the Team

Qualifications section of the proposal.

2) Approach to Task Assignments

Transportation work has many challenging aspects, and the development and delivery of

a successful work product that addresses and mitigates specific challenges is of utmost

interest to MDT. Discuss the challenges you foresee as they relate to this type of work,

your strategy for addressing these challenges, and your specific experience in

implementing the strategies identified. Describe your quality assurance/quality control

process. Include a discussion on your ability to successfully complete work under this

contract. Provide a discussion on your overall strategy for delivering work in a timely

manner, including fast-tracked or emergency tasks and changing priorities.

Appendix A: Resumes

Include brief resumes for the key personnel to be assigned to the contract. Resumes are

limited to one (1) page per person.

Appendix B: Cover Page Form

Include a completed version of MDT’s standard cover page form, available at the following

location:

http://www.mdt.mt.gov/other/webdata/external/cdb/MDT-CDB-002-Proposal-SOQ-Cover-Sheet.pdf

Information presented in the cover page form will not be considered in proposal scoring.

Appendix C: References

Submit references that includes a minimum of five (5) separate contracts from the past

three (3) years. If applicable, you may submit multiple contracts for a single client. Each

contract must pertain to work similar to the proposed scope of services. Include client

name, a currently employed primary contact person, an alternative contact person,

corresponding valid phone numbers and emails for both contacts, a range of contract value,

and a brief description of the work performed. If MDT needs to use these references for the

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Past Performance Score (as described in the “Evaluation of Proposals” section below) and

is unable to contact the required number of references after a reasonable effort, the firm

will receive a zero for the missing reference(s).

EVALUATION OF PROPOSALS

All proposals will be evaluated in accordance with the following factors:

1) Team Qualifications (100 points possible)

2) Approach to Task Assignments (50 points possible)

3) Record of past performance (30 points possible)

a) If two (2) or more MDT evaluations specific to the discipline for this contract are

available for the consultant, the average score of these evaluations will be used.

Evaluations for Project Management & Overall Performance will also be included.

b) If fewer than two (2) MDT evaluations specific to the discipline for this contract are

available for the consultant, but there are two (2) or more MDT evaluations are

available for other work disciplines, the consultant’s current overall past performance

score from MDT evaluations will be used.

c) If there is only one (1) MDT evaluation available for the consultant, the record of past

performance score will be an average of the MDT evaluation and one (1) reference

check from the references provided in the unbound attachment.

d) If no MDT evaluations are available, the average score of two (2) reference checks

from the references provided in the unbound attachment will be used for this score.

Regardless of partnership/teaming relationships, the past performance of the prime

consultant will be the past performance scored that will be used for this score.

All Proposals will be evaluated using the following basic scoring methodology:

o Outstanding/Exceptional response: 90-100% of the available points

o Good response: 70-90% of the available points

o Average response: 50-70% of the available points

o Poor response: 30-50% of the available points

o Qualifications not clearly met: 0-30% of the available points

Following the review, evaluation, and rating of all proposals, the final results will be presented to

the Consultant Selection Board (Board) at the MDT Headquarters Building. At this time, the

Board will select the most qualified firm(s) for TERM CONTRACT(S). The Board may consider

any proposal scoring within 2% of another proposal as equally qualified and take into account its

knowledge of the firms’ workload, past performance, and familiarity with the specific work to be

performed in selecting the most-qualified consultant(s).

SELECTION OF CONSULTANTS FOR TASK ASSIGNMENTS

If multiple consultants are selected and multiple term contracts are awarded, task or work orders

(term assignments) will be awarded through an additional qualifications-based selection

procedure. This selection procedure will be comprised of selecting a firm in accordance with the

following weighted factors:

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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2026-2029 Survey Term Contracts

Description

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