26-301 Surplus Land - MarketPlace

INVITATION TO BID
THE CITY OF ARDMORE
FEDERAL ID # 736005072
Sealed bids will be received by the City of Ardmore and Ardmore Main Street Authority, Ardmore,
Oklahoma, on the sale of surplus land, located in the City limits of Ardmore, Oklahoma, through
2:00 P.M., C.S.T. on Tuesday, April 21, 2026. The bids will be opened in the First Floor
Conference Room, City Hall, at that time. Bids will be delivered to Sherrill Shaw, Purchasing
Coordinator, in the Purchasing Department, 23 South Washington, or mailed to P.O. Box 249,
Ardmore, OK 73402.
Bids are tentatively scheduled for consideration by the Ardmore Main Street Authority Board of
Directors on Tuesday, April 28, 2026.
Each bid shall also be accompanied by an acceptable form of bid guaranty in the amount of at
least 5% of the amount of bid, as guaranty; that if the bid is accepted, the bidder will execute the
Contract within ten (10) days after the Notice of Award. No bid may be withdrawn for at least
sixty (60) days after the scheduled closing time of receipt of the bids.
Copies of the bid documents may be obtained at the Purchasing office of City Hall, 23 S.
Washington, Ardmore, Oklahoma 73401; or by e-mail sshaw@ardmorecity.org.
The City of Ardmore and Ardmore Main Street Authority reserve the right to change dates the
bid will be considered, reject any or all bids, waive all formalities and accept that deemed most
advantageous for value received.
Sherrill Shaw
Purchasing Coordinator
Published in The Ardmoreite:
Saturday, March 28, 2026
Saturday, April 4, 2026

Organization of Invitation to Bid (ITB) Page No.
Part 1 - Purpose 2
Part 2 - Award 2
Part 3 - ITB Organization Submittal 2
Part 4 - Terms & Conditions 3
Part 5 - ITB Status 3
Part 6 - Bid Affidavit 5-6
Part 7 - Specifications and Bid 7
Purpose:
Through a formal Invitation to Bid (ITB) process, the intent is to enter into a written contract with the highest most
responsible bidder for the sale of surplus land for the Legislative Department of the City of Ardmore.
Award:
2.1 The City of Ardmore and Ardmore Main Street Authority reserve the right to change dates the bid will be considered,
reject any or all bids, waive all formalities and accept that deemed most advantageous for value received.
2.2 The City will review responses to the ITB. The vendor meeting the minimum specifications with the highest, most
responsible bid shall receive the award.
Invitation to Bid Organization/Submittal:
3.1 One (1) original bid shall be submitted in a sealed envelope addressed to or hand delivered no later than the closing
date and time to the following location:
Sherrill Shaw, Purchasing Coordinator
P.O. Box 249
23 South Washington
Ardmore, Oklahoma 73402
Phone: (580)221-2582
3.2 All bids shall be in the office of the Purchasing Coordinator for the City of Ardmore before the FINAL CLOSING DATE
AND HOUR as shown in this Invitation to Bid. Bids received after the time set for receipt of bids SHALL NOT BE
CONSIDERED.
3.3 All bids shall be submitted on the form provided and placed in a sealed envelope, plainly marked with bid number
21-1201, Surplus Land, and shall bear on the outside the vendor's name and address. When submitting more than
one (1) bid, they shall be in separate envelopes. All costs associated with responding to this ITB shall be borne by
the bidder.
3.4 Bids shall be original and hard copy. Facsimile bids shall not be accepted. Bid shall be filled out in ink or typewritten.
Initial all corrections.
3.5 Failure to provide required data or failure to complete the ITB form(s) may be grounds for rejection.
3.6 All bids shall be signed and the Bid affidavit executed and notarized upon the submission of the ITB.
3.7 Inquiries: Inquiries regarding specifications shall be submitted in writing via e-mail to:
City of Ardmore, P.O. Box 249, Ardmore, OK 73402; sshaw@ardmorecity.org.
Any interpretations, corrections and changes to this bid and specifications or extensions to the opening date will
be made by addenda. Sole issuing authority of addenda shall be vested in the Purchasing Coordinator. Addenda
will be mailed to all who are known to have received a copy of this bid. Bidders shall acknowledge receipt of all
addenda. Written requests for interpretation shall be received no later than 5:00 P.M., C.S.T., Wednesday, April
8, 2026. Answers to all questions will be forwarded to all prospective bidders no later than 5:00 P.M., C.S.T.
Thursday, April 9, 2026.
3.8 Schedule of Events:
Bid Issued Friday, March 20, 2026
Date of Viewing 2:00 p.m.-3:00 p.m., Tuesday, April 7, 2026
Inquiry Due Wednesday, April 8, 2026
Addenda/Responses to Inquiries Issued Thursday, April 9, 2026
Bid(s) Due 2:00 p.m., Tuesday, April 21, 2026
Anticipated Date of Award Tuesday, April 28, 2026
Terms & Conditions:
4.1 Bids must comply with all federal, state, county, and local laws and regulations concerning this type of
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material/item/service.
4.2 Conflict of Interest: In the event there is a potential or actual conflict of interest, the vendor shall provide full
disclosure to the City of Ardmore. The City shall determine if the conflict, whether potential or actual, is material.
4.3 Choice of Law and Venue: The resulting contract shall be construed under the laws of the State of Oklahoma and
venue in any action and/or litigation commenced to enforce the contract shall be instituted in the appropriate courts
in Carter County, in the State of Oklahoma.
4.4 Successful bidder shall defend, indemnify, and save harmless the City and all its officers, agents and employees from
all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or
damages received or sustained by any person, persons, or property on account of any negligent act or fault of the
successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under,
any contract which may result from bid award. Successful bidder shall pay any judgment with cost which may be
obtained against City growing out of such injury or damages.
4.5 Any variations or exceptions to the specifications must be stated by the bidder. All bids must meet minimum
standards.
4.6 Exceptions/Substitutions: All bids must meet minimum specifications to be considered for award. Vendors bidding
substitutions shall state these exceptions by attachment, as part of the bid. The absence of exceptions shall indicate
that the bidder has not taken exceptions and shall hold the bidder responsible to perform in strict accordance with
the specifications of the bid.
4.7 Silence of Specification: The apparent silence of these specifications as to any detail or to the apparent omission
from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial
practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.
4.8 Minimum Standards for Responsible Prospective Bidders: A prospective bidder must affirmatively demonstrate
bidder's responsibility, and shall meet the following requirements:
4.8.1 Have adequate financial resources, or the ability to obtain such resources as required;
4.8.2 Be responsible for making the abstract current;
4.8.3 Be otherwise qualified and eligible to receive an award.
The City may request representation and/or other information sufficient to determine bidder's ability to meet these
minimum standards listed above.
4.9 Warranty: Land is sold as is, where is, without recourse, with no warranty given by City of Ardmore or Main Street
Authority. The Ardmore Main Street Authority makes no claim or guarantee relative to the current or future fitness
of the land offered for sale for any purpose. The bidder is advised to view the land. The City of Ardmore and Ardmore
Main Street Authority shall not be responsible for the purchaser's failure to inspect the land prior to use, nor shall
the City be responsible for damages by the future use of the land.
ITB Status
5.1 City of Ardmore and Ardmore Main Street Authority Rights:
5.1.1 The City of Ardmore and Ardmore Main Street Authority, and its designees reserve the right to determine
whether a bid is responsive in compliance with the specifications.
5.1.2 The City and Ardmore Main Street Authority reserve the right to reject bids when procedures stated
within are not followed.
5.2 Effective Period: Bids submitted shall remain in effect for a period of sixty (60) days after closing date.
5.3 Withdrawal of Bid: Bids may be withdrawn any time prior to the closing date, however, the City reserves the right
to withdraw vendor(s) from future bids/proposals who have withdrawn a bid after the closing date and prior to the
effective period of the ITB without the City's approval.
5.4 Changes: It shall be the bidder's responsibility to bring to the attention of the City any discrepancies in, omissions
from, or errors in the documents, or enhancements which would be in the best interest of the City, or if they are in
doubt as to the meaning of any part of this ITB.
5.5 Examinations: Before submitting a bid, the bidder shall thoroughly examine the ITB and otherwise be fully informed
as to all existing conditions and limitations.
5.6 Modifications of ITB: Oral modifications will not be considered. Any bidder may modify their bid before closing.
Only modifications received in sealed envelopes with the ITB number, item description and closing date clearly
marked on outside shall be accepted. Written confirmation must be received under the same signature as prior
submitted bid. All modifications are to be clearly numbered and dated as to determine the final one.
5.7 Sales Tax: Bidders are hereby advised that all sales of personal property to individuals or business organizations are
subject to sales tax. (Governmental organizations are exempt.) Sales tax, at the current applicable rate, must be
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added to the bid amount at the time of sale to determine the total charges to be paid.
The City of Ardmore and Ardmore Main Street Authority is an equal opportunity employer.
Equal Employment Opportunity Plan Statement
It is the continuing policy of the City of Ardmore and Ardmore Main Street Authority, Oklahoma to employ, retain, promote,
terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence. This
policy shall be applied without regard to any individual's sex, race, color, ancestry, religious creed, national origin, pregnancy,
childbirth or related medical condition, age, marital status, disability, or any other legally protected status, so long as bona
fide occupational qualifications are met. The City of Ardmore and Ardmore Main Street Authority recognize that its
commitment to equal employment opportunity entails the responsibility to ensure that every reasonable effort is made to
obtain a proportional representation of minorities, women and the disabled among City employees by taking affirmative
action to increase the representation of minorities, women and the disabled in the City work force as appropriate.
Bid tabulation may be requested by email at sshaw@ardmorecity.org
If you have any questions concerning the bid process, please contact Sherrill Shaw, Purchasing Coordinator, at (580) 221-
2582 or by e-mail sshaw@ardmorecity.org.
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Bid Affidavit
In accordance with 61 O.S. 108 and 115, a sworn statement shall accompany ant competitive bid submitted for a
public construction contract.
STATE OF ____________________) Project Name: Surplus Property 106 E. Broadway
)
COUNTY OF __________________) Project Number: 26-301
NON -COLLUSION STATEMENT
A. For the purposes of a competitive bid for a public construction contract, the undersigned, being duly sworn, certifies
that
1. I am the duly authorized agent of ____________________________________________, the bidder
submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts
pertaining to the existence of collusion among bidders and between bidders and city officials or employees,
as well as facts pertaining to the giving or offering of things of value to city personnel in return for special
consideration in the letting of any contract pursuant to bod to which this statement is attached.
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is
attached and have been personally and directly involved in the proceedings leading to the submission of
such bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed
price or to retain from bidding,
b. To any collusion with any city official or employee as to quantity, quality or price in the prospective
contract, or as to any other terms of such prospective contact, nor
c. In any discussions between bidders and any city official concerning exchange of money or other thing of
value for special consideration in the letting of a contract.
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the
contractor's direction or control has paid, given or donated or agreed to pay, give or donate to any officer or
employee of the City of Ardmore or Ardmore Main Street Authority any money or other thing of value, either directly
or indirectly, in procuring the contract to which this statement is attached.
BUSINESS RELATIONSHIPS STATEMENT
1. I further that the nature of any partnership, joint venture or other business relationships presently in effect or
which existed within one (1) year prior to the date of this statement with the Architect, Engineer, or other party
of the project is:
__________________________________________________________________________________________
__________________________________________________________________________________________
2. That any such business relationship presently in effect or which existed within one (1) year prior to the date of
this statement between any director of the bidding company and any officer of the architectural or engineering
firm or other party to the project is:
__________________________________________________________________________________________
__________________________________________________________________________________________
3. And that the names of all persons having any such business relationships and the positions the hold with their
respective companies or firms are:
__________________________________________________________________________________________
__________________________________________________________________________________________
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If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements
and that all invoices submitted for payment will reflect a true and accurate accounting of the work completed.
___________________________
Printed Name and Title
___________________________
Signature of Bidder
Subscribed and sworn to before me this ____________ day of _____________, ____.
By_____________________________________
______________________________________
Notary Public
My Commission Expires:
____________________
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SALE OF SURPLUS LAND DESCRIPTION & BID SHEET
The City of Ardmore and Ardmore Main Street Authority are accepting bids for the sale to the highest bidder, of surplus
land in Ardmore, Oklahoma. The minimum bid requirement is $450,000.00. The appraised value is $750,000.00 and was determined
by an updated appraisal of the property, as of February 2026. The property is zoned Commercial Downtown (CD). It is the desire of
Ardmore Main Street Authority that this property remains a Farmers Market. The property may be viewed on Tuesday, April 7, 2026
from 2:00 P.M.-3:00 PM., C.S.T. The Ardmore Main Street Authority will assume the financial responsibility of making the abstracts
current. The Ardmore Main Street Authority, as Owner, reserves the right to waive all informalities, change the dates the bid will be
considered, terminate the bid process, reject or accept any and all bids or portion, thereof, or accept that bid deemed most
advantageous. All title and escrow costs and expenses incidental to the closing of this transaction shall be charged to the Buyer(s).
The security deposit will be returned if the bid is not accepted within sixty (60) days of opening. Should the proposal be accepted, the
deposit will be applied to the purchase cost. Attachment A is the survey. The land's legal description being offered is as follows:
All of Lot 2, all of Lot 23, and the West 5.0 feet of Lot 5 of Block 323, Original Townsite of Ardmore, Carter County, Oklahoma
Bid Security Required: All bidders are required to submit a bid security in an amount equal to five percent (5%) of the total bid, at
the time of the bid opening. A bid bond provided by a surety company authorized to do business in the State of Oklahoma, a bank
cashier's check, or a governmental agency check, if submitted by a governmental agency, are acceptable forms of security.
Terms of Purchase: The successful bidder shall be allowed ten (10) days, following written notification of award, to make payment in
full to the Ardmore Main Street Authority, unless special arrangements are made. A Quit Claim Deed will be issued to the awarded
bidder: within ten (10) business days after payment in full by cash, cashier's check or money order. If paying by personal check the
Quit Claim Deed will be issued 21 days after receipt of payment in full. Checks shall be made payable to the Ardmore Main Street
Authority. It shall be the awarded bidder's responsibility to file the quit claim deed with Carter County, Oklahoma, and provide a
copy of the filed quit claim deed to the Ardmore Main Street Authority within thirty (30) calendar days.
Any Exceptions Attached? Affidavits Enclosed? 5% Bid Guaranty Enclosed?
Yes No Yes No Yes No
DESCRIPTION BID AMOUNT
106 E. Broadway St, Ardmore, Oklahoma $
By signing below, I agree and will adhere to the stipulation's restrictions, that if I am the successful bidder, I will:
Purchase the above stated property and will provide cash, a cashier's check or money order payable to the Ardmore Main Street
Authority within ten (10) working days of notification of the award and file the Quit Claim Deed within thirty (30) days.
______________________________________________________________________________
Name of Representative (Print or Type)
______________________________________________________________________________
Signature and Title Date
Address: ______________________________________________________________________
City: _______________________________ State: _____________ Zip: ___________________
Telephone: ___________________________ E-Mail Address: ____________________________
NOTE: Bids received more than ninety-six (96) hours, excluding weekends and holidays, before the time set for opening of bids, as well as bids received after the
time set for opening of bids will not be accepted, including those resulting from late delivery of a courier service.
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