Surfside Beach Tennis/Pickleball Court Renovation

Agency:	Town of Surfside Beach
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Aug 13, 2026
Due Date:	Sep 10, 2026
Solicitation No:	BID PW 26-002
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	BID PW 26-002
Bid Title:	Surfside Beach Tennis/Pickleball Court Renovation
Category:	Public Works
Status:	Open

Description:

The Town of Surfside Beach seeks qualified bidders to conduct a renovation to our town tennis/pickleball courts, located on Myrtle Drive North and 1st Avenue North in the Town of Surfside Beach, SC 29575, subject to specifications in bid package. The bids will be publicly opened on September 10th, 2026 at Town Hall, 210 Hwy. 17 South, Surfside Beach.

Publication Date/Time:

8/13/2026 1:30 PM

Closing Date/Time:

9/10/2026 10:00 AM

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NOTICE

UPON EXECUTION THIS DOCUMENT, EXCEPTIONS,

SPECIAL TERMS AND CONDITIONS SHALL

CONSTITUTE A BINDING CONTRACT

PLEASE READ “INSTRUCTIONS

TO BIDDERS”, VERY THOROUGHLY.

TOWN OF SURFSIDE BEACH

INVITATION TO BID

Bid for “Tennis/Pickleball Court Renovations”,

In Surfside Beach, South Carolina for the Town of Surfside Beach per specifications, subject to

conditions and provisions set forth in the attached Bid Package, will be received at this office no later

than Thursday, September 10th, 2026 at 10:00 a.m. The Packages will then be opened and publicly read.

The services must be furnished as described and specified in the package.

Questions pertaining to technical specifications should be addressed to:

Inquiries and/or questions may be directed to Public Works Director John Adair at 843-913-6361 or via

email at jadair@surfsidebeach.org.

PLEASE ADDRESS MAILED BIDS TO:

Town of Surfside Beach

210 Highway 17 South

Surfside Beach, South Carolina 29575

Attn: Joseph Smith, Bid Coordinator

Also, please show the following BID/QUOTE Number in the lower left-hand corner of the envelope.

Thank you.

BID NUMBER

PW #26-002

Signature______________

Title

BID: PW 26-002

TOWN OF SURFSIDE BEACH

Table of Contents

ENCLOSURES

INVITATION TO BID

INSTRUCTION TO BIDDERS

BID FORMS AND INSTRUCTIONS

CONTRACT FORM

GENERAL SPECIFICATIONS

NO. OF PAGE S

PAGE NO.

4-10___

11-19

20-24

25-26__

BID: PW 26-002

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

1.1 Terms used in these INSTRUCTIONS TO BIDDERS are defined in the General Conditions and

the Supplementary Conditions of the Construction Contract and shall have the intent and

meaning assigned them therein. Terms defined in the General Conditions shall have the intent

and meaning assigned them in the Supplementary Conditions.

1.2 The term “Successful Bidder” means the lowest, qualified, responsible, responsive BIDDER to

whom OWNER (on the basis of OWNER’S evaluation as hereinafter provided) makes an award.

1.3 The term “Bidding Documents” means the Bidding Requirements, Contract Forms, Bid Forms,

and Provisions of the Contract, Specifications, Drawings, and Addenda issued by the OWNER

for the purpose of obtaining a bid on the Work.

2. BIDDING DOCUMENTS

2.1 Complete sets of Bidding Documents shall be used in preparing bids; OWNER does not assume

any responsibility for errors or misinterpretations resulting from use of incomplete sets of

Bidding Documents.

2.2 OWNER, in making copies of the Bidding Documents available on the above terms does so

only for the purpose of obtaining bids on the Work and does not confer a license or grant for any

other use.

3. QUALIFICATIONS OF BIDDERS

3.1 To demonstrate qualifications to perform the Work, the Low Bidder and such other Bidders as

the OWNER may request must submit, within seven (7) days of Bid Opening, evidence which

may be required by the OWNER, such as, but not limited to, financial data and previous

experience. Each BID must contain evidence of the BIDDER’S qualifications to do business in

the state where the Project is located. Conditional or qualified BIDS will not be accepted.

3.2 By submission of a BID the BIDDER agrees, that if awarded a contract, to perform on the Site

and with his own organization, work equivalent to at least FORTY PERCENT (40%) of the

total dollar value of the Work to be performed in the Contract. If during the progress of the

Work hereunder, the CONTRACTOR requests an adjustment of such percentage and the

OWNER determines that it would be to its advantage, the percentage of the Work required to be

performed by the CONTRACTOR’S organization may be adjusted; PROVIDED prior written

approval of such adjustment is obtained from the OWNER.

BID: PW 26-002

3.3 Each BIDDER must furnish with his BID a list of items that he will perform with his own forces

and the estimated total cost of these items.

3.4 All BIDDERS must be properly licensed contractors in the State of South Carolina at the time

of submitting BIDS and must indicate their current contractor’s license number on the outside

of the sealed envelope containing their BID and on their BID.

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

4.1 It is the responsibility of each BIDDER before submitting a BID, to (a) examine the Bidding

Documents thoroughly; (b) visit the site(s) to familiarize himself with local conditions that may

in any manner affect cost, progress or performance of the Work; (c) familiarize himself of

federal, state and local laws, ordinances, rules and regulations that may in any manner affect

cost, progress or performance of the Work; (d) study and carefully correlate BIDDER’S

observations with the Specifications, and (e) notify the OWNER of all conflicts, errors or

discrepancies.

4.2 Before submitting his BID each BIDDER may, at his own expense and assuming all risks, make

such additional investigations and tests as the BIDDER may deem necessary to determine his

BID for performance of the Work in accordance with the time, price and other terms and

conditions of the Contract Documents.

4.3 The submission of a BID will constitute an incontrovertible representation by BIDDER that

BIDDER has complied with every requirement of this Article 4, and that the Contract

Documents are sufficient in scope and detail to indicate and convey understanding of all terms

and conditions for performance and furnishing of the Work.

5. ADDENDA AND INTERPRETATIONS

5.1 All questions about the meaning or intent of the Contract Documents shall be submitted to

OWNER in writing. Interpretations or clarifications considered necessary by OWNER in

response to such questions will be issued by Addenda mailed or delivered to all parties recorded

by OWNER as having received the Bidding Documents, and/or posted on Town website.

Questions received less than three (3) days prior to the date for opening the BIDS may not be

answered. Only questions answered by formal written Addenda will be binding. Oral and other

interpretations or clarifications will be without legal effect.

BID: PW 26-002

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Surfside Beach Tennis/Pickleball Court Renovation

Description

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