Surfside Beach Pier Wind Break Structure

N O T I C E
UPON EXECUTION THIS DOCUMENT, EXCEPTIONS,
SPECIAL TERMS AND CONDITIONS SHALL
CONSTITUTE A BINDING CONTRACT
PLEASE READ "INSTRUCTIONS
TO BIDDERS", VERY THOROUGHLY.

TOWN OF SURFSIDE BEACH
INVITATION TO BID
Bid for "Pier Wind Break Structure",
Surfside Beach, South Carolina for the Town of Surfside Beach per specifications, subject to conditions
and provisions set forth in the attached Bid Package, will be received at this office no later than Tuesday,
May 5th, 2026, at 10:00 a.m. The Packages will then be opened and publicly read. The services must be
furnished as described and specified in the package.
Inquiries and/or questions may be directed to Public Works Director John Adair at 843-913-6361 or via
email at jadair@surfsidebeach.org.
Questions pertaining to technical specifications should be addressed to:
N/A
PLEASE ADDRESS MAILED BIDS TO:
Town of Surfside Beach
210 Hwy 17 South
Surfside Beach, South Carolina 29575
Attn: Joseph Smith, Bid Coordinator
Also, please show the following BID/QUOTE Number in the lower left hand corner of the envelope.
Thank you.
BID NUMBER PW #26-001
Signature______________
Title
BID: PW #26-001

TOWN OF SURFSIDE BEACH
Table of Contents
ENCLOSURES NO. OF PAGE S PAGE NO.
INVITATION TO BID 1 2
INSTRUCTION TO BIDDERS 7 4-10___
BID FORMS AND INSTRUCTIONS 9 11-19
CONTRACT FORM 5 20-24
GENERAL SPECIFICATIONS 1 25__
TECHNICAL SPECIFICATIONS PDF FILE
BID: PW #26-001

INSTRUCTIONS TO BIDDERS
1. DEFINED TERMS
1.1 Terms used in these INSTRUCTIONS TO BIDDERS are defined in the General Conditions and
the Supplementary Conditions of the Construction Contract and shall have the intent and
meaning assigned them therein. Terms defined in the General Conditions shall have the intent
and meaning assigned them in the Supplementary Conditions.
1.2 The term "Successful Bidder" means the lowest, qualified, responsible, responsive BIDDER to
whom OWNER (on the basis of OWNER'S evaluation as hereinafter provided) makes an award.
1.3 The term "Bidding Documents" means the Bidding Requirements, Contract Forms, Bid Forms,
and Provisions of the Contract, Specifications, Drawings, and Addenda issued by the OWNER
for the purpose of obtaining a bid on the Work.
2. BIDDING DOCUMENTS
2.1 Complete sets of Bidding Documents shall be used in preparing bids; OWNER does not assume
any responsibility for errors or misinterpretations resulting from use of incomplete sets of
Bidding Documents.
2.2 OWNER, in making copies of the Bidding Documents available on the above terms does so only
for the purpose of obtaining bids on the Work and does not confer a license or grant for any
other use.
3. QUALIFICATIONS OF BIDDERS
3.1 To demonstrate qualifications to perform the Work, the Low Bidder and such other Bidders as
the OWNER may request must submit, within seven (7) days of Bid Opening, evidence which
may be required by the OWNER, such as, but not limited to, financial data and previous
experience. Each BID must contain evidence of the BIDDER'S qualifications to do business in
the state where the Project is located. Conditional or qualified BIDS will not be accepted.
3.2 By submission of a BID the BIDDER agrees, that if awarded a contract, to perform on the Site
and with his own organization, work equivalent to at least FORTY PERCENT (40%) of the total
dollar value of the Work to be performed in the Contract. If during the progress of the Work
hereunder, the CONTRACTOR requests an adjustment of such percentage and the OWNER
determines that it would be to its advantage, the percentage of the Work required to be performed
by the CONTRACTOR'S organization may be adjusted; PROVIDED prior written approval of
such adjustment is obtained from the OWNER.
BID: PW #26-001

3.3 Each BIDDER must furnish with his BID a list of items that he will perform with his own forces
and the estimated total cost of these items.
3.4 All BIDDERS must be properly licensed contractors in the State of South Carolina at the time
of submitting BIDS and must indicate their current contractor's license number on the outside
of the sealed envelope containing their BID and on their BID.
4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
4.1 It is the responsibility of each BIDDER before submitting a BID, to (a) examine the Bidding
Documents thoroughly; (b) visit the site(s) to familiarize himself with local conditions that may
in any manner affect cost, progress or performance of the Work; (c) familiarize himself of
federal, state and local laws, ordinances, rules and regulations that may in any manner affect
cost, progress or performance of the Work; (d) study and carefully correlate BIDDER'S
observations with the Specifications, and (e) notify the OWNER of all conflicts, errors or
discrepancies.
4.2 Before submitting his BID each BIDDER may, at his own expense and assuming all risks, make
such additional investigations and tests as the BIDDER may deem necessary to determine his
BID for performance of the Work in accordance with the time, price and other terms and
conditions of the Contract Documents.
4.3 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders
on subsurface conditions, Underground Facilities and other physical conditions, and possible
changes in the Contract Documents due to differing conditions appear in Paragraphs 4.2 and 4.3
of the General Conditions.
4.4 The lands upon which the Work is to be performed, rights-of-way and easements for access
thereto and other lands designated for use by the CONTRACTOR in performing the Work are
identified in Section 01010 of the General Requirements of the Specifications and shown on the
Drawings.
4.5 The submission of a BID will constitute an incontrovertible representation by BIDDER that
BIDDER has complied with every requirement of this Article 4, and that the Contract
Documents are sufficient in scope and detail to indicate and convey understanding of all terms
and conditions for performance and furnishing of the Work.
5. ADDENDA AND INTERPRETATIONS
5.1 All questions about the meaning or intent of the Contract Documents shall be submitted to
OWNER in writing. Interpretations or clarifications considered necessary by OWNER in
response to such questions will be issued by Addenda mailed or delivered to all parties recorded
by OWNER as having received the Bidding Documents. Questions received less than three (3)
days prior to the date for opening the BIDS may not be answered. Only questions answered by
formal written Addenda will be binding. Oral and other interpretations or clarifications will be
without legal effect.
BID: PW #26-001

6. NOTICE OF AWARD
6.1 Following the approval of Town Council at their earliest meeting after staff's inspection of the
bids received, a written Notice of Award will be sent to the successful contractor.
7. CONTRACT TIME
7.1 Time for substantial completion and completion of the Project is as stated in the Notice to
Bidders and as set forth in the BID and included in the Agreement.
8. LIQUIDATED DAMAGES
8.1 Provisions for Liquidated Damages are set forth in the Contract Form.
9. SUBSTITUTE OF "OR-EQUAL" MATERIAL AND EQUIPMENT
9.1 The Contract, if awarded, will be on the basis of materials and equipment described in the
Drawings or specified in the Specifications. No substitutions will be approved prior to award of
the Contract.
10. SUBCONTRACTORS, ETC.
10.1 All BIDDERS shall submit as part of their BID on the prescribed schedules a list of all
subcontractors and other persons and organizations (including those who are to furnish principle
items of material and equipment) proposed for those portions of the Work as to which such
identification is required. If requested by OWNER, the low BIDDER shall submit an experience
statement with pertinent information as to similar projects and other evidence of qualification
for each subcontractor, other person or organization. If OWNER, after due investigation, has
reasonable objection to any proposed subcontractor, other person or organization, the OWNER
may before giving the NOTICE OF AWARD, require the apparent Successful Bidder to submit
an acceptable substitute without an increase in Bid Price. If the apparent Successful Bidder
declines to make any such substitution, the Contract shall not be awarded to such BIDDER, but
his declining to make any such substitution will not constitute grounds for sacrificing his Bid
Security. Any subcontractor, other person, or organization so listed and to whom the OWNER
does not make written objection prior to giving the NOTICE OF AWARD, will be deemed
acceptable to OWNER.
No CONTRACTOR shall be required to employ any subcontractor, other person, or
organization against whom he has reasonable objection.
11. BID FORM AND SCHEDULES
11.1 One copy of the Bid Form and Schedules is included with the Bidding Documents. One
additional copy is provided for use in preparing BIDS. DO NOT USE THE BID FORM
BOUND IN THE PROJECT MANUAL FOR SUBMISSION OF BIDS.
11.2 Bid Forms and Schedules must be completed in ink or by typewriter. Each BID must be
submitted on the prescribed form. All blank spaces and Bid Prices must be filled in.
BID: PW #26-001

11.3 The firm, corporation, or individual name of the BIDDER must be signed in ink in the space
provided for the signatures on the Bid Form. BIDS by corporations must be executed in the
corporate name by the president or a vice-president (or other corporate officer accompanied by
evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary
or assistant secretary of the corporation. The corporate address and state of incorporation shall
be shown in the space provided.
11.4 BIDS by partnerships must be executed in the partnership name and signed by a partner, whose
title must appear under the signature and the official address of the partnership must be shown
below the signature.
11.5 The individual owner must sign BIDS by individuals, and the terms "doing business" or "sole
owner" must appear under the signature.
11.6 The BIDDER must state in his BID the name and address of each person or corporation
interested therein.
11.7 The numbers of all addenda and the date each was received shall be filled in on the Bid Form
11.8 The address to which communications regarding the BID are to be directed must be shown on
the Bid Form.
12. SUBMISSION OF BIDS
12.1 BIDS shall be submitted at the time and place indicated in the Advertisement. Each BID shall
be marked and addressed as required in the Advertisement and shall be accompanied by the Bid
Security and other required documents. If the BID is sent through the mail or other delivery
system, the sealed envelope shall be enclosed in a separate envelope with the information
requested in the Advertisement, along with the notation "SURFSIDE PIER WIND BREAK
STRUCTURE" on the face thereof. The original and one copy of the Bid Form, Schedules
and other required documents are required for submission of BID. DO NOT SUBMIT THE
PROJECT MANUAL OR DRAWING WITH BID.
13. MODIFICATIONS AND WITHDRAWAL OF BIDS
13.1 BIDS may be modified or withdrawn by an appropriate document duly executed (in the manner
that a BID must be executed) and delivered to the place where BIDS are to be submitted at any
time prior to the opening of BIDS.
13.2 If within twenty-four (24) hours after the time BIDS are opened, any BIDDER files a duly signed
written notice with the OWNER and promptly thereafter demonstrates to the reasonable
satisfaction of the OWNER that there was a material and substantial mistake in the preparation
of his BID, that BIDDER may withdraw his BID and the Bid Security will be returned.
Thereafter, that BIDDER will be disqualified from further bidding on the Work.
14. OPENING OF BIDS
14.1 BIDS will be opened and read aloud publicly. An abstract of the amounts of the base bids and
any major alternates will be made available to BIDDERS after award is made by OWNER.
BID: PW #26-001

15. BIDS TO REMAIN OPEN
15.1 All BIDS shall remain open for sixty (60) days after the day of the opening, but OWNER may,
in his sole discretion, release any BID and return the Bid Security prior to that date.
16. AWARD OF CONTRACT
16.1 OWNER reserves the right to reject any and all BIDS, to waive any and all informalities not
involving price, time or changes in the Work, and to award the contract, as it appears to be in
the best interest of the Town of Surfside Beach. OWNER reserves the right to disregard all
nonconforming, non-responsive, unbalanced, or conditional BIDS. Discrepancies between the
indicated sum of any column of figures and the correct sum thereof will be resolved in favor of
the correct sum.
16.2 Responsiveness shall be defined as:
16.2.1 The completeness and regularity of Bid Form;
16.2.2 A Bid Form without excisions or special conditions;
16.2.3 A Bid Form having no alternative bias for any items unless requested in the
Specifications.
16.3 In evaluation of BIDS, OWNER shall consider qualification of the BIDDERS and whether or
not the BIDS comply with the prescribed requirements in the Bid Forms.
16.4 OWNER may consider the qualifications and experience of subcontractors, other persons or
organizations (including those who are to furnish the principle items of materials and equipment)
proposed for those portions of the work as to which the identity of subcontractors and other
persons and organizations must be submitted.
16.5 OWNER may conduct such investigations as he deems necessary to assist in the evaluation of
any BID and to establish the responsibility, qualifications and other persons and organizations
to do the work in accordance with the contract documents to OWNER's satisfaction within the
prescribed time.
16.6 Responsibility shall be based upon whether the BIDDER:
16.6.1 Maintains a permanent place of business;
16.6.2 Has adequate plant and equipment to do the Work properly and within the time limit that
is established;
16.6.3 Has adequate financial status to meet his obligations contingent to doing the Work.
16.7 In considering BIDS for this Work, particular attention will be given to the method of
construction which the BIDDER plans to follow; the available experienced and skilled men
which he plans to use in the prosecution of Work; the types of equipment and materials he plans
to install; and, he shall prepare and furnish this information in writing at the OWNER's request.
16.8 Furthermore, the successful BIDDER must, prior to the award of the Contract, be prepared to
discuss in detail all manners relating to any special features of the Work with the end view of
obtaining high grade workmanship and proper performance of the Contract.
BID: PW #26-001

16.9 OWNER reserves the right to reject the BID of any BIDDER who does not pass any evaluation
to OWNER's satisfaction.
16.10 If a contract is to be awarded, it will be awarded to the lowest BIDDER whose evaluation by
OWNER indicates to OWNER that the award will be in the best interests of the Project.
16.11 If a contract is to be awarded, OWNER WILL GIVE THE successful Bidder a NOTICE OF
AWARD within thirty (30) days after the day of Bid Opening.
17. BONDS AND INSURANCE
17.1 When the Successful Bidder delivers the executed Agreement to OWNER, said required
Contract and Insurance Certificates shall accompany Agreement and Policies, which shall reflect
amounts, designated in the bid packet.
17.2 All Bonds (Bid, Payment and Performance) must be signed or countersigned by the Surety
Company's proper resident agent, authorized to do business in the State of South Carolina, on
whom service can be made in the event of litigation.
18. SIGNING OF AGREEMENT
18.1 When OWNER gives a NOTICE OF AWARD to the Successful Bidder, it will be accompanied
by (3) unsigned counterparts of the Agreement, and all other written Contract Documents
attached. Within fifteen (15) days following the effective date of "Award" CONTRACTOR
shall sign and deliver counterparts of the Agreement to the OWNER with all other Contract
Documents including insurance certificates and executed bonds attached thereto.
19. SPECIAL REQUIREMENTS
19.1 Laws and Regulations: The BIDDER'S attention is directed to the fact that applicable state
laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction
over construction of the Project shall apply to the Contract throughout, and they will be deemed
to be included in the Contract the same as though therein written out in full.
19.2 Estimated Quantities: Where quantities of work are given in the BID these are approximates
and are assumed solely for comparison of the BIDS. They are not guaranteed to be accurate
statements or estimates of quantities of work that are to be performed under the Contract, it being
presumed that the BIDDER has verified the quantities necessary to complete the Work of the
Contract as intended, and any departure there from will not be accepted as valid grounds for any
claim for damages, for extension of time or for loss of profits.
19.3 All chemicals used during project construction or furnished for project operations, whether
herbicide, pesticide, disinfectant, polymer, reactant or of other classification, must show
approval of either EPA or USDA. Use of all such chemicals and disposal of residues shall be in
strict conformance with manufacturer's instructions.
BID: PW #26-001

20. WORKERS' COMPENSATION ETC.
20.1 Employer's Liability: $1,000,000
Comprehensive General Liability:
Bodily Injury and Property Damage
$2,000,000 Single Combined Limit
The Contractor's General Liability Insurance shall provide coverage for the following: (1)
Premises-Operations, (2) Independent Contractors, (3) Completed Operations and Products
Hazard, (4) Contractual Liability required by Paragraph 5.4 of the General Conditions, (5)
Underground Hazard, (6) Broad Form Property Damage, (7) Where applicable, explosion and
collapse hazard, (8) Personal Liability and (9) Worker's Compensation Coverage for all
employees of the contractor and subcontractors.
20.2 Comprehensive Automobile Liability:
20.2.1 Bodily Injury and Property Damage:
$1,000,000 Single Combined Limit
20.2.2 The Contractor's Comprehensive Automobile Liability Insurance shall provide
coverage for owned, hired and non-owned vehicles.
20.3 The Town of Surfside Beach, its official and staff shall be named as additional insureds with
Right of Notice in the policy.
20.4 Contractor shall purchase and maintain property insurance upon the work at the site to the full
insurable value thereof (subject to such deductible amounts as may be required by law). This
insurance shall include the interest of Owner, Contractor and Subcontractors in the Work, shall
insure against the perils of fire and extended coverage, shall include "all risk" insurance for
physical loss and damage including theft, vandalism and malicious mischief, collapse and water
damage, and shall include damages, losses and expenses arising out of or resulting from any
insured loss or incurred in the repair or replacement of any insured property (including fees and
charges of engineers, architects, attorneys, and other professionals). If not covered under the
"all risk" insurance or otherwise provided for, Contractor shall purchase and maintain similar
property insurance on portions of the Work stored on site or in transit when such portions of the
Work are to be included in an Application for Payment. The policies of insurance required to
be purchased and maintained by Contractor shall contain a provision that the coverage afforded
will not be canceled or materially changed until at least thirty (30) days' prior written notice has
been given to the Owner.
END OF INSTRUCTIONS TO BIDDERS
BID: PW #26-001