SUPPLY OF POLEMOUNT & PADMOUNT TRANSFORMERS

LEGAL NOTICE
AND
INVITATION TO BID
B #035-26
The Brownsville Public Utilities Board will accept electronic or sealed bids for the Supply of
Polemount and Padmount Transformers, until 5:00 PM, April 15, 2026 in the Brownsville PUB
Purchasing Office, 1155 FM 511, Olmito, Texas. Electronic or sealed bids received after this
time will not be considered.
Bids will be publicly opened and read aloud on April 16, 2026 at 10:00 AM. Bidders can
request a copy of the bid tabulation by emailing hlopez@brownsville-pub.com. Vendors can
call in at 10:00 AM, April 16, 2026 to (956) 214-6020 to listen to the bid opening.
Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for
Proposal (RFP) and bid opportunities. Registration is available at
https://www.bidnetdirect.com/texas/brownsville-pub, if you haven't already registered.
Detailed specifications may also be obtained at Brownsville Public Utilities Board website at
https://www.brownsville-pub.com/rfp_status/open/.
Please mark on the outside of the envelope and on any carrier's envelopes: "SEALED BIDS
FOR SUPPLY OF POLEMOUNT AND PADMOUNT TRANSFORMERS (B035-26),
April 15, 2026 5:00 PM", and send to the attention of Diane Solitaire, Purchasing Department,
1155 FM 511, Olmito, TX 78575.
The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal
Service or any other courier system fails to deliver the sealed bids to the Brownsville Public
Utilities Board, Purchasing Office by the given deadline above. Bid will be accepted via
electronic transmission through Bidnet, only.
The Brownsville PUB reserves the right to reject any or all bids and to waive irregularities
contained therein and to accept any bid deemed most advantageous to the Brownsville PUB.
BY:
Diane Solitaire
Purchasing
(956) 983-6366 - Phone

Please submit this page upon receipt.
ACKNOWLEDGEMENT FORM
B#035-26 Supply of Polemount and Padmount Transformers
For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,
Purchasing Department via e-mail: hlopez@brownsville-pub.com
Please e-mail this page upon receipt of legal notice. If you only received the legal notice and you
want the bid package mailed, please provide a method of shipment with account number.
Check one:
( ) Yes, I will be able to send a bid; obtained bid package from website.
( ) Yes, I will be able to send a bid; please email the bid package.
Email:
( ) No, I will not be able to send a bid for the following reason:
If you are unable to send your bid, kindly indicate your reason for "No bid" above and return this
form via e-mail to: hlopez@brownsville-pub.com or dsolitaire@brownsville-pub.com. This
will ensure you remain active on our vendor list.
Date
Company:
Name:
Address:
City: State: Zip Code:
Phone: E-mail:
Email:
IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE EMAIL THIS PAGE TO EMAIL LISTED ABOVE
B035-26, Supply of Polemount & Padmount Transformers 2

Special Instructions
Contract Information
* Interpretation
Questions concerning terms, conditions, and technical specifications should be directed to:
Hugo E. Lopez, or Diane Solitaire,
Purchasing Administrator Purchasing & Materials Manager
(956) 983-6375 (956) 983-6366
* Tentative Time Line
1. March 30, 2026 through April 15, 2026 - Vendors work on bid.
2. April 15, 2026 at 5:00 PM CST - Vendor must submit 1 set of bid documents
sealed in an envelope to:
Diane Solitaire, Purchasing
1155 FM 511
Olmito, TX 78575
Bid 035-26, Supply of Polemount and Padmount Transformers
Due on April 15, 2026 at 5:00 PM CST
The above noted information must be included on bid envelope and on any carrier's
envelope/package. The Brownsville Public Utilities Board will not be held responsible for
missing, lost or late mail or late electronic transmission. Brownsville Public Utilities Board
will accept electronic transmission of sealed bids via Bidnet, only.
3. April 10, 2026 - Last day to submit questions
4. April 16, 2026 - Open bids at 10:00 AM
5. April 17, 2026 - April 22, 2026 - Evaluate bids
6. April 23, 2026 - Provide Final Recommendations
7. May 11, 2026 - Send to Utilities Board for approval
8. Term of contract will commence May 2026
* Or Equal
Brand name or manufacturer's reference used in this request is descriptive - not restrictive - it is
intended to indicate type and quality desired. Brands of like nature and quality will be
considered. If bidding on other than referenced specifications please provide complete
descriptive information of said article.
B035-26, Supply of Polemount & Padmount Transformers 3

* Pricing
Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit
prices shall govern. Price shall remain firm until an award is made and after original date of
Purchase Order, unless otherwise stipulated.
All fields (UNIT PRICE, TOTAL PRICE, & EST DELIVERY IN DAY) in the specifications
pages must be filled. The data must be complete to identify the bidding brand.
Failure to submit any of the above information with the sealed bid will disqualify bid.
* Vendor Representative
The successful vendor agrees to send a personal representative with binding authority for the
company to the Brownsville Public Utilities Board upon request to make adjustments and/or assist
with coordination of all transactions as needed.
* Quality of Products
All items must be new, in first class condition, including containers suitable for shipment and
storage. No substitutions in standard grades or lesser quality will be accepted.
* Determining Factors for Award
1. Total Evaluated Cost (TEC=Bid Price+NLLC+LLC)
2. Delivery/Lead Time
3. Stock Availability
4. Reputation of the Bidder
5. Reputation of brand names offered
6. BPUB financial and legal responsibility evaluations of any identified teaming
arrangements involving significant joint ventures, subcontractors and suppliers
* Contract with Vendor/Entity Indebted to BPUB
It is a policy of the BPUB to refuse to enter into a contract or other transaction with an
individual, sole proprietorship, joint venture, Limited Liability Company or other entity indebted
to BPUB.
* Vendor ACH (Direct Deposit) Services
BPUB has implemented a payment service for vendors by depositing the payment directly to the
vendor's bank account. Successful vendor(s) will be required to receive payments directly
through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must
agree to receive payments via ACH (Direct Deposit).
B035-26, Supply of Polemount & Padmount Transformers 4

* Tax Identification Number (TIN)
In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor,
will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is
not made available to Brownsville PUB, the first payment will be subject to income tax
withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as
per IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached
are sample forms.
* Taxes
The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and local
Taxes. Do not include tax in the bid. If it is determined that tax was included in the bid it will
not be included in the tabulation or any awards. Tax exemption certificates will be furnished
upon request.
* Signing of Bid
Failure to sign bid will disqualify it. Person signing bid should show title or authority to bind
their firm to a contract.
* EEOC Guidelines
During the performance of this contract, the contractor agrees not to discriminate against any
employee or applicant for employment because of race, national origin, age, religion, gender,
marital or veteran status, or physically challenging condition.
* As Needed Basis (Reserved)
Quantities are to be released on an "as needed" basis and be billed as such. However, successful
vendor must keep in stock one (1) release, if requested in bid, for immediate shipment to the
BPUB. Brownsville PUB will not accept the full quantity at one time as specified on Cost Sheet.
* Contract and Purchase Order
The transformers shall be delivered FOB Brownsville Public Utilities Board, 1155 FM511,
Olmito, TX 78575, via flat-bed open trailer. Transformers shipped in an enclosed trailer will
be rejected upon delivery. A contract for the transformers will be placed into effect by means
of a purchase order issued by the Brownsville Public Utilities Board after tabulation and final
approval by the BPUB Board of Directors.
* Brownsville Public Utilities Board Rights
1. If only one or no bid is received by "submission date", the BPUB has the right to
reject, re-bid, accept and/or extend the bid by up to an additional two (2) weeks
from original submission date.
B035-26, Supply of Polemount & Padmount Transformers 5

2. The right to reject any/or all bids and to make award as they may appear to be
advantageous to the Brownsville Public Utilities Board.
3. The right to hold bid for 90 days from submission date without action, and to
waive all formalities in bid.
4. The right to extend the total bid beyond the original 90 days period prior to an
award, if agreed upon in writing by all parties (BPUB and vendor/contractor) and
if bidder/vendor holds original bid prices firm.
5. The right to terminate for cause or convenience all or any part of the unfinished
portion of the Project resulting from this solicitation within Thirty (30) calendar
days written notice; for cause: upon default by the vendor/contractor, for delay or
non-performance by the vendor/contractor; or if it is deemed in the best interest of
the BPUB for BPUB's convenience.
6. The right to increase or decrease quantities. In bid, stipulate whether an increase
or decrease in quantities will affect bid price
7. The Brownsville PUB has the right to refuse to enter into a contract or other
transaction with any individual or entity indebted to the municipality as per Local
Government Code 252.0436.
* Corrections
Any interpretation, correction, or change to the invitation to bid will be made by ADDENDUM.
Changes or corrections will be issued by the Brownsville PUB Purchasing Department.
Addenda will be emailed to all who have returned the Bid Acknowledgment form. Addenda
will be issued as expeditiously as possible. It is the responsibility of the vendors to determine
whether all addenda have been received. It will be the responsibility of all respondents to
contact the Brownsville PUB prior to submitting a response to the invitation to bid to ascertain if
any addenda have been issued, and to obtain any all addenda, execute them, and return addenda
with the response to the invitation to bid. Addenda may be posted on the Brownsville PUB's
website.
REFERENCE CHECKS
The BPUB will contact prospective firm's references by email or telephone. Complete the
attached "Previous Customer Reference Worksheet" for each reference provided.
B035-26, Supply of Polemount & Padmount Transformers 6

COST SHEET
B035-26
Note: SINGLE PHASE with 304 stainless steel enclosure (tank and lid) Polemount Transformers. All specifications and
dimensions will remain the same.
UNIT PRICE
ITEM # QTY DESCRIPTION EXTENDED DELIVERY IN
304 STAINLESS STEEL TOTAL DAYS (ARO)
TRANSFORMERS
POLEMOUNT, SINGLE PHASE TRANSFORMER
1 6 each (E1411-01) 15 KVA 7200 120/240
POLEMOUNT
(tap changer +/-2.5%) with Internal
Fault Detector
NL: LL: TL:
Note: The transformers shall be delivered FOB Brownsville Public Utilities Board, 1155 FM 511, Olmito, Texas 78575 via open/flatbed
trailer. Transformers shipped in an enclosed trailer will be rejected upon delivery.
B035-26, Supply of Polemount & Padmount Transformers 7

Note: SINGLE PHASE with 304 stainless steel enclosure (tank, lid, cabinet) Padmount Transformers. All specifications and
dimensions will remain the same.
UNIT PRICE
ITEM # QTY DESCRIPTION EXTENDED DELIVERY IN
304 STAINLESS STEEL
TOTAL DAYS (ARO)
TRANSFORMERS
PADMOUNT, SINGLE PHASE TRANSFORMER
5 5 each (E1502-00) 37.5 KVA 7200 120/240
PADMOUNT (tap changer +/-2.5%)
with Internal Fault Detector
NL: LL: TL:
Note: The transformers shall be delivered FOB Brownsville Public Utilities Board, 1155 FM 511, Olmito, Texas 78575 via open/flatbed
trailer. Transformers shipped in an enclosed trailer will be rejected upon delivery.
B035-26, Supply of Polemount & Padmount Transformers 8

Note: THREE PHASE with 304 stainless steel enclosure (tank, lid, cabinet) Padmount Transformers. All specifications and
dimensions will remain the same.
UNIT PRICE
ITEM # QTY DESCRIPTION EXTENDED DELIVERY IN
304 STAINLESS STEEL TOTAL DAYS (ARO)
TRANSFORMERS
PADMOUNT, THREE PHASE TRANSFORMER
8 2 each (E1527-00) TRANSFORMER 300 KVA
7200 277/480 PADMOUNT (tap
changer +/-2.5%) with internal fault
detector
NL: LL: TL:
9 1 each (E1530-00) TRANSFORMER 750 KVA
7200 120/208 PADMOUNT (tap
changer +/-2.5%) with internal fault
detector
NL: LL: TL:
10 6 each (E1532-00) TRANSFORMER 750 KVA
7200 277/480 PADMOUNT
(tap changer +/-2.5%) with internal
fault detector
NL: LL: TL:
11 5 each (E1538-00) 2500 KVA 7200 277/480
PADMOUNT (tap changer +/-2.5%)
with Internal Fault Detector
NL: LL: TL:
Note: The transformers shall be delivered FOB Brownsville Public Utilities Board, 1155 FM 511, Olmito, Texas 78575 via open/flatbed
trailer. Transformers shipped in an enclosed trailer will be rejected upon delivery.
B035-26, Supply of Polemount & Padmount Transformers 9

Special Instructions:
Attached are the latest approved drawings for transformer concrete pads. Please use this as
reference for the dimensions when building the unit(s). Underground (UD) Concrete Pad
Drawings are located on page 49.
Price shall remain firm until an award is made and after original date of Purchase Order.
Put a "" checkmark here: ( ), if able to keep price firm for a 90 day period.
If not, indicate length of time: .
Transformers shipped in an enclosed trailer will be rejected upon delivery.
Brownsville PUB has the right to increase or decrease quantities. In space below, stipulate
whether the increase or decrease will affect bid price.
(_____) Yes, an increase or decrease in quantity affects bid price.
(_____) No, an increase or decrease in quantity will not affect bid price.
SPECIFY MANUFACTURER:
Company Name:
Company Address:
Authorized Company Representative:
Authorized Company Representative:
Signature - Failure to sign Bid will disqualify it
Company Address:
Telephone #:
Fax #:
E-mail:
B035-26, Supply of Polemount & Padmount Transformers 10