Supply and Delivery of Mechanical Equipment & Filter Media For Lincoln Street Well?PFAS Upgrade Project

Town of Manchester by the Sea, Massachusetts May 2026
Project # LSW-2026-30B
INVITATION FOR BID
Town of Manchester-By-The-Sea, MA
Project # LSW-2026-30B
Supply and Delivery of Mechanical Equipment & Filter Media For Lincoln Street Well
PFAS Upgrade Project
M.G.L. c. 30B 5
GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS
Notice is hereby given that sealed cost proposals are being sought by the Town of Manchester-
By-The-Sea, MA ("Town") for the Supply and Delivery of Mechanical Equipment and Filter media
that is required for the construction of the Lincoln Street Well (LSW) PFAS Upgrade project
located in Manchester-By-The-Sea, MA. This procurement is governed by M.G.L. c. 30B 5.
The work generally consists of design, fabrication, and delivery of the following mechanical
equipment and filter media, in accordance with the technical specifications included in Appendix
B and the Contract Documents for Project No. LSW-2026-01: Lincoln Street Well Treatment
Upgrades included in Appendix C, to be utilized for the proposed LSW PFAS Upgrade project:
Submersible Turbine Pump
Pressure Filters - Greensand (inclusive of anthracite and gravel; exclusive of
GreensandPlus)
Granular Activated Carbon (GAC) System
GreensandPlus Filter Media (or equal as specified in the technical specifications)
Calgon Pre-acid Rinsed Filtrasorb 400 AR+ (or equal as specified in the technical
specifications)
DOCUMENTS, INTENT, EXECUTION, CORRELATION
Sealed bids will be received by the Town of Manchester-by-the-Sea, MA until Wednesday,
May 27, 2026, at 11:00 A.M. local time, at which time the bids will be opened and publicly
read. No bid received after the date and time established herein for the opening of the bids will be
considered.
All bids must be made on the official Bid Form provided herein and enclosed in a sealed
envelope that is plainly marked "Town of Manchester-By-The-Sea: Supply and Delivery of
Mechanical Equipment & GAC Media". This is a unit price bid as specified in the Bid Form.
All bids shall be submitted to:
Town of Manchester-By-The-Sea
Attention: Mr. Nate Desrosiers
DPW Town Engineer & Facilities Manager
10 Central Street
Town Hall - Room 6 - DPW
Manchester-By-The-Sea, Massachusetts 01944-1399
Supply and Delivery of Mechanical Equipment & Invitation to Bid
Filter Media For Lincoln Street Well PFAS Upgrade Project Page 1 of 7

Town of Manchester by the Sea, Massachusetts May 2026
Project # LSW-2026-30B
Bids may be dropped off at the Town Hall at the address noted above. DPW staff will stamp the
delivery at the time the bid is received. Faxed or electronic bids will not be accepted. Use of US
Mail, Special Delivery or Hand Delivery is acceptable. The prospective bidder is responsible for
ensuring that mailed bids are received on time.
The contract will be awarded within thirty (30) days after the bid opening. The time for award
may be extended for up to forty-five (45) additional days by mutual agreement between the
Town and the apparent lowest responsive and responsible bidder, in accordance with M.G.L. c.
30B, 5(g).
Specifications will be available on Wednesday, May 6, 2026, at 9:00 A.M. The specifications
may be obtained from the Town Engineer, Attention: Nathan Desrosiers PE. Interested bidders
can obtain electronic copies of Contract Documents by emailing:
desrosiersn@manchester.ma.us. There is no charge for electronic delivery of the contract
documents.
If any changes are made to this Invitation for Bid (IFB), addenda will be issued. Addenda will
only be sent via email to all bidders on record as having requested the IFB.
All inquiries from prospective bidders concerning this IFB must be submitted in writing and
addressed to Stella Hindman at CDM Smith at hindmansr@cdmsmith.com. Questions will only
be received via email, and all inquiries must be submitted no later than Wednesday, May 20,
2026 at 4:00 PM. Responses will be provided no later than Friday, May 22, 2026, at 4:00 PM.
All responses to questions will be in writing and simultaneously distributed to all recipients of the
IFB and will be made available to all interested parties.
A bidder may correct, modify, or withdraw a bid by written notice received by the Town of
Manchester-by-the-Sea prior to the time and date set for the bid opening. Bid modifications must
be submitted in a sealed envelope clearly labeled "Modification No.
." Each modification must be numbered in sequence and must reference the original IFB.
After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial
to the interests of the Town or fair competition. Minor informalities will be waived, or the bidder
will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of
the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder
will be notified in writing; the bidder may not withdraw the bid.
The Town may cancel this IFB or reject in whole or in part any and all bids, if the Town
determines that cancellation or rejection serves the best interests of the Town.
All bid prices submitted in response to this IFB must remain firm for thirty (30) days following the
bid opening.
If, at the time of the scheduled bid opening, the Town Hall office is closed due to uncontrolled
events such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed
until 3:00 PM on the next normal business day. Bids will be accepted until that date and time.
The successful Bidder(s) will be required to supply and deliver the materials within the time
frame specified in the Bid Documents. The award is subject to availability of sufficient funding.
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Town of Manchester by the Sea, Massachusetts May 2026
Project # LSW-2026-30B
BIDDING PROCEDURE
Each bid must include a bid form, non-collusion form, ownership information form, tax
compliance certificate, reference form, Chapter 803 disclosure form, W-9 tax form, and
contractor certification form, all of which are included in Appendix A.
A bid must be signed as follows: 1) if the bidder is an individual, by him/her personally; 2) if the
bidder is a partnership, by the name of the partnership, followed by the signature of each
general partner; and 3) if the bidder is a corporation, by the authorized officer, whose signature
must be attested to by the Clerk/Secretary of the Corporation and the corporate seal affixed.
Any misinterpretation of facts in a bidder's presentation shall be sufficient grounds for invalidating
such bid.
DESCRIPTION AND INSTRUCTIONS TO BIDDERS
TECHNICAL SPECIFICATIONS AND CONTRACT DRAWINGS
Mechanical equipment and filter media shall comply with the requirements of the technical
specifications provided in Appendix B and the Lincoln Street Well Treatment Upgrades
- Project # LSW-2026-01 contract drawings and specifications in Appendix C.
PERFORMANCE AND PAYMENT BONDS
Within ten (10) business days of the Notice of Award, the successful bidder(s) shall deliver to
the Town a Performance Bond in the amount of 50% of the total contract price, conditioned
upon the faithful performance of the contract and a Payment Bond in the amount of 50% of the
total contract price, conditioned upon the prompt payment of all persons and entities furnishing
materials or labor used in the performance of the contract.
In the event the Town awards contracts for individual items to different vendors, each vendor
shall provide bonds based on the specific value of the contract(s) awarded to them.
All bonds shall be in the form of a surety bond issued by a company appearing on the U.S.
Treasury Department's "Circular 570" list and licensed by the Massachusetts Division of
Insurance.
The premiums for all bonds shall be paid by the Vendor. Bidders shall include the cost of these
bonds in their unit bid prices. No separate or additional payment for bonding costs will be made
by the Town.
WARRANTY REQUIREMENTS
Supplier must detail any and all warranties, including those listed in the technical specifications
provided in Appendix B. This must be submitted with bid.
REFERENCES
Bidders must submit a list of three (3) customer references from within the past five (5) years with
contact names, telephone numbers and email addresses.
PROJECT SCHEDULE AND DELIVERY DATES:
Time for Performance:
The work to be performed under this Contract consists of the design, fabrication, and delivery of
mechanical equipment and filter media. The successful Bidder(s) shall be required to supply and
deliver the materials within the specific time frames established in the Bid Documents. Time is of
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Town of Manchester by the Sea, Massachusetts May 2026
Project # LSW-2026-30B
the essence for this Contract. Contractual Delivery dates shall be as follows:
Submittals must be approved, to be provided to the GC, no later than October 1, 2026.
Submersible Turbine Pump: May 1, 2027
Pressure Filters - Greensand: July 1, 2027
Granular Activated Carbon (GAC) System: July 1, 2027
GreensandPlus Filter Media: September 1, 2027
o Delivery date shall be coordinated with GC. If date coordinated and agreed upon
with GC & Town is later than September 1, 2027, liquidated damages shall not
apply if agreed upon delivery date is maintained
Calgon Pre-acid rinsed Filtrasorb 400 AR+: September 1, 2027
o Delivery date shall be coordinated with GC. If date coordinated and agreed upon
with GC & Town is later than September 1, 2027, liquidated damages shall not
apply if agreed upon delivery date is maintained
Performance Milestones
Within ten (10) business days of the execution of the Contract, the Vendor shall submit a detailed
progress schedule to the Town's Consulting Engineer, CDM Smith. This schedule shall include, at
a minimum, the following milestones:
Submittal Period: Delivery of all shop drawings and technical data for Engineer review. The
project includes a contractual milestone for approved shop drawings, as defined below and
Appendix C, no later than October 1, 2026.
Fabrication Period: The timeframe required for manufacturing following submittal approval.
Delivery Date: The final date by which all equipment must be on-site at the specified
locations.
Submittal Review
Submittals shall be in accordance with the technical specifications included in Appendix B and
Divisions 00 and 01 of the Contract Documents and Technical Specification included in Appendix
C. The Vendor must detail any and all warranties, including those listed in the technical
specifications, and submit them with the bid. The Town and its Consulting Engineer, CDM Smith,
will strive to review submittals promptly; however, delays in the submittal process caused by the
Vendor's failure to provide complete and accurate data shall not be grounds for an extension of
the delivery date.
Coordination of Delivery
The Vendor is responsible for the equipment until it is off-loaded and accepted by the Town at the
project site. Because installation is being performed by a separate General Contractor (GC), the
following coordination requirements apply:
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Town of Manchester by the Sea, Massachusetts May 2026
Project # LSW-2026-30B
Advance Notice: The Vendor shall coordinate delivery with the Manchester DPW and the
project GC at least ten (10) business days in advance of shipping.
Site Readiness: Delivery dates and specific locations (either the Gravelly Pond Water
Treatment Facility or the Lincoln Street Well) must be coordinated with the Town and the GC
to ensure site readiness.
Offloading: All charges pertaining to delivery, offloading, and proper stockpiling to avoid
damage must be included in the total bid price.
Failure to Perform
Any knowing or intentional violation of the contract specifications or failure to meet the agreed-
upon delivery schedule shall constitute cause for termination of the Contract by the Town. In the
event of such termination, the successful bidder shall not be entitled to receive any further
payments.
DELIVERY
Delivery and offloading of the equipment shall be made to the Town of Manchester-By-The- Sea,
Gravelly Pond Water Treatment Facility (GPWTP) located at 2000 Pipeline Road, South
Hamilton, MA 01936 and/or to the Lincoln Street Well located at 40 Lincoln St, MBTS, MA 01944
and is to be performed by the vendor. Delivery date and location shall be coordinated with the
Town and the General Contractor of the Lincoln Street Well PFAS Upgrade project. Charges
pertaining to delivery, offloading and proper stockpiling to avoid any/all damages to the
mechanical equipment and filter media are to be included in the total bid price. The vendor is
responsible for the equipment until it is off-loaded and accepted by the Town at the project site.
The Town will provide a 25' x 60' paved area within the parking lot of the GPWTP for storage;
location of storage at the LSW will have to be coordinated with the Town and General
Contractor. Vendor shall provide necessary means to prevent damage to the paved area.
Delivery shall be coordinated with the Manchester DPW and General Contractor at least ten (10)
business days in advance of shipping. Failure to meet the coordinated delivery schedule may
subject the Vendor to Liquidated Damages as defined herein.
RULES FOR AWARD
The Town of Manchester by the Sea intends to award one or more contracts to the lowest
responsible and responsive bidder(s) for each individual item, or for any group of items, as
determined to be in the best interest of the Town. Bidders may bid on any one item, multiple
items, or all items. The Town reserves the right to award a contract for all items to a single
bidder or to award separate contracts to multiple bidders based on the lowest unit price for each
item. No bid will be accepted from or contract awarded to any person, firm, or corporation that is
in arrears or is in default to the Town upon any debt or contract, or that is a defaulter upon any
obligation to said Town, or had failed to perform faithfully any previous contract in any contractual
obligation in the last five (5) years.
The Town will award contract(s) to the lowest responsible and responsive bidder(s) for each
item or group of items. The award of any contract is expressly conditioned upon the successful
bidder's ability to furnish the required 50% Performance and 50% Payment bonds within the
timeframe specified in the Instructions to Bidders.
A bid may be deemed responsive as to the items priced, even if the bidder does not bid on all
items, provided the bidder's intent is unambiguous on the face of the bid. The Town reserves the
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Town of Manchester by the Sea, Massachusetts May 2026
Project # LSW-2026-30B
right to reject any bid where bidder intent on individual line items cannot be reasonably
determined. The Town of Manchester-by-the-Sea, MA, the awarding authority, reserves the right
to reject any or all bids or make the award with or without modifications when it deems to be in
the best interest of the Town.
The award shall be made after recommendation by the Town at a regular or special meeting of
the Select Board. The award shall not be binding upon the Town of Manchester-by-the-Sea until
the Contract has been executed by the bidder and the Town of Manchester-by-the-Sea.
Statutory Forms
Persons submitting a bid must submit a Certificate of Non-Collusion, Chapter 803
Disclosure Statement, Massachusetts State Tax Compliance Certification, Ownership
Information Form, Reference Form, Contractor Certification, and W-9 Form.
ADDITIONAL CONTRACT TERMS AND CONDITIONS
CONTRACT
The successful bidder will be required to enter into a written Contract. The requirements of these
specifications are considered a part of the Contract with the successful bidder. Any knowing or
intentional violation by the successful bidder of any provision of the Contract, or of the
specifications forming a part thereof, shall constitute cause for termination of said Contract by
the Town if said Town so elects; but no waiver thereof by said Town shall be taken, deemed, or
construed as affecting the right of said Town to so terminate for any other or future violation, or
for any repetition of the same violation.
It is understood, agreed upon and made part hereof, and shall become a part of the Contract,
that the Contract entered into between the successful bidder and the Town shall not be assigned
nor assignable by way of subcontract or otherwise, unless or until the Town shall have first
assented to in writing.
The awarding of the contract will be dependent upon availability of funds.
PAYMENT
The successful bidder will invoice the Town for successful supply and delivery. The Town will have 30
days from the date of delivery of the invoice to pay the successful bidder. An agreed upon schedule
for Basis of Partial Payment can be developed for interim payments for work completed and appropriately
documented. The agreed upon payment schedule shall become part of the written contract.
If the successful bidder shall be adjudged bankrupt, or if said firm should make a general
assignment for the benefit of creditors, or if a receiver should be appointed on account of the
firm's insolvency, or if the firm should refuse or fail to supply service or product, or otherwise be
guilty of substantial violation of any provision of the Contract, then the Town without prejudice to
any other right or remedy, may terminate the Contract. In such case, the successful bidder shall
not be entitled to receive any payments.
CONTRACT TERMINOLOGY
The term "Town of Manchester-By-The-Sea" or "Town" shall mean the duly appointed, qualified,
and acting members of the Town of Manchester-By-The-Sea, MA acting within the scope of the
particular duties entrusted to them.
LIQUIDATED DAMAGES FOR LATE DELIVERY
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Town of Manchester by the Sea, Massachusetts May 2026
Project # LSW-2026-30B
Time is of the Essence: The Vendor acknowledges that time is of the essence regarding the supply
and delivery of the mechanical equipment and filter media specified in this Invitation for Bid (IFB).
The Town is concurrently contracting with a General Contractor (GC) for the installation of this
equipment, and any delay in delivery will result in substantial administrative costs, additional
engineering fees, and potential delay claims from said GC.
Failure to Deliver on Time: If the Vendor fails to deliver the equipment or filter media to the Gravelly
Pond Water Treatment Facility or the Lincoln Street Well site by the delivery date established
through coordination with the Town and the GC, the Vendor shall pay to the Town the sum of
$1,00.00 per calendar day for each day the delivery is delayed.
Nature of Damages: These Liquidated Damages are not a penalty, but represent a reasonable
estimate of the actual damages the Town will incur due to the delay. The Town may, at its option,
deduct the amount of liquidated damages from any unpaid invoices otherwise due to the Vendor.
Acceptance and Risk: For the purposes of calculating liquidated damages, "delivery" shall not be
considered complete until the equipment is off-loaded and accepted by the Town at the project site
in a condition that meets all technical specifications and contract drawings.
Excusable Delays: The Vendor shall not be charged with liquidated damages if the delay in delivery
is due to causes beyond the control and without the fault or negligence of the Vendor, such as acts
of God, acts of the Town, or severe weather, provided that the Vendor notifies the Town and the
project Engineer in writing of the cause of the delay within five (5) business days of the start of the
delay.
ATTACHMENTS
Appendix A - Standard Bid Forms
o Bid Form
o Tax Compliance Certification
o W-9 Form
o Certificate of Non-Collusion
o Chapter 803 Disclosure Statement
o Ownership Information Form
o Reference Form
o Contractor Certification
o Model Agreement
Appendix B - Project# LSW-2026-30B Technical Specifications
o Section 432520 - Submersible Turbine Pumps
o Section 466133 - Filter Media
o Section 466113.25 - Granular Activated Carbon (GAC) Media
o Section 466121 - Pressure Filters
o Section 466121.25 - Granular Activated Carbon (GAC) System
Appendix C - Lincoln Street Well Treatment Upgrades - Project # LSW-2026-01
o Contract Drawings
o Contract Specifications
o Addenda 1-6
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