5853 Supply & Deliver Street Lighting Supplies

Agency:	City of New Rochelle
State:	New York
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 335122 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
Posted Date:	Jan 14, 2026
Due Date:	Jan 28, 2026
Solicitation No:	5853
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Department of Finance

(914) 654-2069

515 North Avenue

New Rochelle, NY 10801

Adam Ross

Deputy-Commissioner

City of New Rochelle

New York

Karin Conca

Purchasing Specialist

TO: All Prospective Bidders

for

Supply & Deliver

Street Lighting Supplies

Respond to:

CITY OF NEW ROCHELLE

Department of Finance Purchasing Office

515 North Ave.

New Rochelle, N.Y. 10801

BID SPEC No. 5853

DATE POSTED: 01/14/2026

DATE DUE: 01/28/2026

NOTE: Bids are due by 3:00 p.m.

Late bids will NOT be accepted!

INSTRUCTION FOR RESPONDING TO THIS BID

1. Vendors interested in bidding on the referenced items should read the entire document. The vendor

must complete all sections of this document including the VENDOR DATA SECTION and sign where

indicated. Your signature identifies your acceptance of all terms and conditions herein.

2. All vendors must fill in the prices being requested in the places and formats indicated. All blank spaces

in said bid shall be filled in and no changes shall be made in the phraseology, or in the items, terms and

conditions contained therein.

3. Completed bids shall be mailed to the address indicated at the top of this page. Only sealed bids

received hard copy will be considered. Faxed or emailed bids are NOT PERMITTED.

4. Please indicate the bid specification number and due date on the outside of your submitted bid mailing

envelope.

5. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment

Agreement and encourages all minorities to submit bids. Firms qualified and certified as Minority

Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to submit

bids.

5853-1

Instructions, Terms and Conditions, Spec. # 5853

1. Submission of Bids: Each bid must be in a separate sealed envelope, clearly labeled with vendor

name, bid number and due date and addressed to City of New Rochelle, Department of Finance-

Purchasing Office, City Hall, New Rochelle, New York 10801. All bids must be properly signed and

received by the time and date specified in order to be valid.

2. Award of Bids: Awards will be made, if at all, to the "lowest responsible bidder" meeting the

specifications. The City reserves the right to reject any and all bids or portion thereof, or any

bids that are vague, incomplete or indefinite.

3. Withdrawal of Bids: The submission of the bid proposal shall constitute an irrevocable offer which

shall remain in full force and effect until the bid proposals received by the City are either accepted or

rejected. Proposals may be withdrawn at any time prior to the bid opening.

4. Bid Deposits: Bid deposits, if required, will be returned to unsuccessful bidders after the bid has

been awarded. A successful bidder's deposit will be returned after a written contract has been

executed, or after a performance bond, if required, has been accepted by the City.

5. Bid Format: Bidders are advised to become familiar with all conditions, instructions and

specifications governing this bid. Once the award has been made, failure to have read all the

conditions, instructions and specifications shall not be cause to alter the original bid.

All bids must be priced per unit specified in the bid specifications or on the bid form submitted, and

must be signed and dated. In the event of a discrepancy between the unit price and extension, the

unit price will govern. No exceptions will be allowed with regard to errors made in the computation of a

bid.

Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not

include any of these taxes when bidding or invoicing. Exemption certificates will be furnished upon

request.

6. Substitutions: Any deviation from specifications or indicated brand shall be clearly stated and fully

explained by accompanying specification sheets with submitted bid. Samples shall be supplied by the

vendor, at no charge to the City, upon request. The City reserves the right to accept equals approved

by it. If exception to indicated brand is not noted, bidder is required to deliver brand specified.

7. Delivery of Product: All delivery are to be considered inside delivery to locations as specified by the

authorized City agent. All items must be guaranteed against faulty material and workmanship and

delivered as such. Deliveries of incorrect or faulty items will be rejected and returned at vendors’

expense. Failure to deliver within the specified time maybe cause for cancellation of the order.

8. Shipping Terms: Shipping terms will be considered F.O.B. Destination and without charge for

containers, packing, etc., unless specified on the bid and the cost thereof quoted.

9. Payment Terms: The City of New Rochelle shall pay invoices at net 30 days after receipt of

invoice and of material; whichever is later, unless alternate terms are indicated on the bid.

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10. ACH Payments: The City is moving toward ACH payments, awarded vendor will be supplied with

our ACH authorization form should you wish to accept payments via this method.

11. Collusion Clause: By submission of this bid, each bidder and each person signing on behalf of any

bidder certified, and in the case of a joint bid, each party thereto as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief:

A. The prices in this bid have been arrived at independently without collusion, consultation,

communication or agreement, for the purpose of restricting competition, as to any matter

relating to such prices with any other bidder or any competitor; and

B. unless otherwise requires by law, the prices which have been quoted in this bid have

not been knowingly disclosed by the bidder prior to the opening, directly or indirectly, to

any other bidder or to any competitor; and

C. no attempt has been made or will be made by the bidder to induce any other person,

partnership or corporation to submit or not to submit a bid for the purpose of restricting

competition.

The bidder certifies that this bid is made without any connection with any other person making a bid for

the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official

or other officer or employee or person whose salary is payable in whole or in part from the city

treasury is directly or indirectly interested therein, or in supplies materials and equipment to which it

relates, or in any portion of the profits thereof.

12. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal

Employment Agreement and encourages all minorities to submit bids. Firms qualified and certified as

Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged

to submit bids.

13. Method of Award: The contract if awarded will be to the lowest responsive/responsible bidder(s)

in part or in whole who meet(s) all the terms of the specifications. The City guarantees no minimum or

maximum purchases or contracts as a result of award of this bid. The City of New Rochelle reserves

the right to allow all municipal and not for profit organizations authorized under the General Municipal

Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in

accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that

the extension of such contracts are at the discretion of the vendor and the vendor is only bound to any

contract between the City of New Rochelle and the vendor. Additionally, the City reserves the right to

purchase any goods or services included as a part of this bid from any means legally available to it at

any time.

14. Iran Divestment Act – By submission of this bid, each bidder and each person signing on behalf of

any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is

not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance

law.

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15. Cone of Silence – Cone of Silence, means a prohibition on any communication regarding a

particular Request for Proposal (“RFP”), Request for Qualification (“RFQ”) or Request for Bid ("RFB").

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain

restrictions on communications between the City and a Bidder during the procurement process. A

Bidder is restricted from contacting, other than designated staff, from the earliest notice of intent to

solicit offers through final award and approval of the Procurement Contract by the Designated

Contracting Officer ("Restricted Period") unless it is a contact that is included among certain statutory

exceptions set forth in State Finance Law §139-j(3)(a). City employees are required to obtain certain

information when contacted during the Restricted Period. The designated staff contact is the Deputy

Finance Commissioner or his representative, telephone (914) 654-2353. Bidders responding to this RFB

must familiarize themselves with these State Finance Law requirements and will be expected to affirm

that they understand and agree to comply in their Proposal.

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STATEMENT OF NO BID

RETURN THIS FORM ONLY IF YOU ARE SUBMITTING A "NO BID"

IT IS THE INTENT OF THE CITY OF NEW ROCHELLE TO AFFORD ALL SUPPLIERS AN EQUAL OPPORTUNITY

TO BID ON ALL COMMODITIES, OPERATING SUPPLIES, EQUIPMENT AND/OR SERVICES AS LISTED IN

THIS SPECIFICATION.

In the event your firm declines to bid, kindly advise the City of New Rochelle Department of Finance

Office of Purchasing to that effect by completing and returning this document.

City of New Rochelle Department of Finance Office of Purchasing,

We, the undersigned, have declined to bid on your Request for Quotation/Proposal

Specification No. 5853 Supply & Deliver Street Lighting Supplies as detailed herein for the following

reasons:

We do not offer this product/service

We are unable to supply the product/service at this time

We are unable to meet the specifications

We are unable to meet the bond requirements

Other:

We understand that if the no bid letter is not executed and returned our name may be deleted from

the list of qualified bidders for the City of New Rochelle.

COMPANY NAME: ___________________________________________________________________

ADDRESS: __________________________________________________________________________

TELEPHONE #: _______________________________________________________________________

EMAIL ADDRESS: _____________________________________________________________________

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number:	5853
Bid Title:	5853 Supply & Deliver Street Lighting Supplies
Category:	*Current Bids & RFPs
Status:	Open

5853 Supply & Deliver Street Lighting Supplies

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