Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School

Agency: City of Newton
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 541519 - Other Computer Related Services
Posted Date: Feb 15, 2024
Due Date: Mar 14, 2024
Solicitation No: 24-48
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School
  • Department: Purchasing
  • RFP Number: 24-48
  • Start Date: 02/15/2024 10:00 AM
  • Close Date: 03/14/2024 10:00 AM

Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School as outlined in the project documents.

5% Bid Surety Required

24-48 SDI New Network Equipment for Lincoln-Eliot

24-48 IT Network Equipment-Bidders List

Attachment Preview

CITY OF NEWTON
PURCHASING DEPARTMENT
CONTRACT FOR THE NEWTON PUBLIC SCHOOLS
PROJECT MANUAL:
SUPPLY, DELIVER & INSTALL NEW NETWORK EQUIPMENT TO
LINCOLN-ELIOT ELEMENTARY SCHOOL 150 JACKSON ROAD
INVITATION FOR BID #24-48
Bid Opening Date: March 14, 2024 at 10:00 a.m.
FEBRUARY 2024
Ruthanne Fuller, Mayor
CITY OF NEWTON
PROJECT MANUAL TABLE OF CONTENTS
SUPPLY, DELIVER & INSTALL NEW NETWORK EQUIPMENT
TO LINCOLN-ELIOT ELEMENTARY SCHOOL
INVITATION FOR BID #24-48
Cover Page
Table of Contents
Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract
1.
- Invitation for Bid
2.
- Instructions to Bidders
3.
- Bid Form
4.
- Bidders Qualification Forms
Bidders Qualifications and References Form
Certificate of Non-Collusion
Certificate of Tax Compliance
Certificate of Foreign Corporation
Debarment Letter
IRS W-9 Form
Business Category Information Form
5.
- Contract Forms
City - Contractor Contract
Certificate of Authority - Corporate
Performance Bond
Payment Bond
6.
- General Conditions of the Contract
7.
- Special Conditions/Commonwealth of Massachusetts
7.
- Wage Rate Requirements
Department of Labor Minimum Wage Rates
Notice and Statement of Compliance
Notice to Awarding Authorities
Weekly Payroll Report Form
Part 2 - General Requirements and Project Specifications
1.
- Special Conditions for Building Maintenance
2.
- Work Specifications
Bid Item Sheet
Appendix A: City Buildings Locations
Sample Work Order
END OF SECTION
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Project Manual #24-48 Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School
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CITY OF NEWTON
PURCHASING DEPARTMENT
INVITATION FOR BID #24-48
The City of Newton invites sealed bids in accordance with M.G.L. c.149 from Contractors to
SUPPLY, DELIVER & INSTALL NEW NETWORK EQUIPMENT TO
LINCOLN-ELIOT ELEMENTARY SCHOOL, 150 JACKSON ROAD, NEWTON MA
Bids will be received until:
10:00 a.m., Thursday, March 14, 2024
at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Bids will not be
accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,
all bids received within the time specified will be publicly opened and read aloud.
Contract Documents will be available for pickup at, www.newtonma.gov/bids, under the Invitation for Bid link or at the
Purchasing Department after 10:00 a.m., February 15, 2024. There will be no charge for contract documents.
The work under the contract shall include supplying, delivering and installing Network Equipment to Lincoln-Eliot
Elementary School. The contract price shall include all materials, delivery, labor charges for installation, equipment,
overhead, profit, travel costs and any other charges.
This purchase will be split among FY25 and FY26 (through September 2025) as funding is available. Funding is contingent
on the NPS budget and E-Rate Category 2 funding discount.
The term of this contract shall extend from the date of contract execution to September 30, 2025. It is further understood that
in the event the term of this contract extends beyond June 30 in any calendar year, the City reserves the right to terminate the
contract if funding for its continuance is not appropriated in the succeeding fiscal year commencing July 1.
All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid,
including all add alternates. Bid deposits, payable to the City of Newton, shall be either in the form of a bid bond, or cash, or a
certified check on, or a treasurers or cashiers check issued by, a responsible bank or trust company. Bidders are reminded that
the bid deposit covers the City for damages when a bidder withdraws its bid after the bid submission date. Be advised that to the
extent permitted by the law the City will retain all bid deposits for withdrawn bids.
The costs of any bond and any insurance required in this Invitation For Bid are the responsibility of the bidder; such costs
will not be reimbursed by the City and should be included in your bid.
All bids shall be submitted as one (1) ORIGINAL and one (1) COPY.
All bids are subject to the provisions of M.G.L. Chapter 149, Section 44 A-J. Wages are subject to minimum wage rates
determined by the Massachusetts Department of Labor Standards pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule
of wage rates applicable to this contract is included in the bidding documents. In addition, the prevailing wage schedule will be
updated annually for all public construction projects lasting longer than one (1) year or at each renewal, as applicable. You will be
required to pay the rates set out in any updated prevailing wage schedule. Increases in prevailing wage schedules will not be the
basis for change order requests. The successful bidder will be required to provide a Certificate of Insurance demonstrating current
coverage of the type and amounts set forth in the Project Manual. In the event the winning bid is less than $150,000, the
successful bidder will be required to furnish a Labor and Materials Payment Bond in the amount of 50% of the contract total; in
the event that the winning is bid is over $150,000, the successful bidder will be required to furnish a Performance and Labor and
Materials Payment Bonds, each in the amount of 100% of the contract total.
Note that Massachusetts law imposes certain documentation requirements for public contracts, including but not limited to,
contractor DCAMM certification, bid, performance and payment bonds, and non-collusion and tax certifications. A contract is not
effective until it is signed by the City Mayor, and the Mayor will not sign until all documentation requirements have been met.
Once an award is made, a contract must be executed promptly so the City can start scheduled work. The City cannot pay for work
done without a contract. If a vendor unduly delays submitting all required paperwork, the City will be under no obligation to pay a
vendor promptly even after a contract is effective, it could bar the vendor from future bids as not responsible and may require the
City to obtain services from another vendor or contractor.
Project Manual #24-48 Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School
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All City of Newton bids are available on the Citys web site, www.newtonma.gov/bids Invitation for Bid. It is the sole
responsibility of the contractor downloading these bids to ensure they have received any and all addenda prior to the bid opening.
Addenda will be available online within the original bid document as well as a separate file. If you download bids from the
internet site and would like to make it known that your company has done so, you may fax the Purchasing Dept. (617) 796-1227
or e-mail purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.
The City may reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the
right to waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it is in the public interest to
do so. In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations
will be provided to persons requiring assistance.
In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be
provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA
Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For
Telecommunications Relay Service, please dial 711.
CITY OF NEWTON
Nicholas Read
Chief Procurement Officer
February 15, 2024
Project Manual #24-48 Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School
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CITY OF NEWTON
DEPARTMENT OF PURCHASING
INSTRUCTIONS TO BIDDERS
ARTICLE 1 - BIDDERS REPRESENTATION
1.1 Each General Bidder (hereinafter called the Bidder) by making a bid (hereinafter called bid) represents that:
1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the
Contract, General Requirements and Project Specifications (collectively, referred to as the Contract Documents)
and the bid is made in accordance therewith.
2. The Bidder acknowledges that the work will be performed at Lincoln-Eliot Elementary School (LEES) and that it is
familiar with the local conditions under which the work has to be performed.
1.2 Failure to so examine the Contract Documents or become familiar with local conditions will not relieve any Bidder from
any obligation under the bid as submitted.
ARTICLE 2 - REQUEST FOR INTERPRETATION
2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon
examination of the Contract Documents, the site, and local conditions.
2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief
Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such
requests if received by Friday, March 8, 2024 at 12:00 noon. In the event that the bid opening date is changed, the
deadline for informational requests may also change as provided in an addendum issued by the City.
2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the
Contract Documents. The City will not be held accountable for any oral communication.
2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will
be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda
issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY
RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.
2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids (IFB) where
Contract Documents are on file, in addition to being available online at www.newtonma.gov/bids.
2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding this IFB outside of the Purchasing Department, once
an IFB or RFP has been released, may be disqualified from the procurement process.
2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the
bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via
facsimile (617) 796-1227, it shall be placed on the bidders list. Bidders must provide the Purchasing Department with
their companys name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-48.
ARTICLE 3 - MBE PARTICIPATION
3.1 Notice is hereby given that the Mayors Affirmative Action Plan for the City of Newton in effect at the time of this
solicitation is applicable to all construction contracts in excess of $10,000.00.
3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal
Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation
are applicable to all City contracts for goods and services in excess of $50,000.00.
3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.
Project Manual #24-48 Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School
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