Supplier Data Validation Solution

Request for
Proposal
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028988
Email: payables@olemiss.edu Coll.Number RFP 823
Date 06/08/2026
Vendor Address
RequisitionNo. 10206823
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/09/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 1of 2
Item Material/Description Quantity UM UnitPrice Amount
*IMPORTANT!!! ALL SUBMISSIONS ARE DUE NO LATER THAN
1:00 PM, THURSDAY, JULY 9, 2026.
ALL SUBMISSIONS ARE DUE AT:
RFP 823
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
OUR PREFERRED METHOD OF SUBMISSION IS
ELECTRONICALLY BY FOLLOWING INSTRUCTIONS AT THIS
LINK: https://secure24.olemiss.edu/prelecbids/CurrentBids
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL
PROPOSALS RECEIVED.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A PROPOSAL, HOWEVER, YOUR
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for
Proposal
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028988
Email: payables@olemiss.edu Coll.Number RFP 823
Date 06/08/2026
Vendor Address
RequisitionNo. 10206823
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/09/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 2
Item Material/Description Quantity UM UnitPrice Amount
COMPANY MUST BE REGISTERED WITH THE UNIVERSITY OF
MISSISSIPPI (UM) IF AWARDED. TO REGISTER AS A VENDOR
WITH UM, PLEASE VISIT https://olemiss.edu/procurement/vendors/
AND FOLLOW THE INSTRUCTIONS ON THE WEBSITE.
PLEASE INCLUDE ORIGINAL REQUEST FOR PROPOSAL
DOCUMENTS. PLEASE MAKE SURE ALL DOCUMENTS INCLUDE
YOUR CORRECT NAME, COMPANY NAME, AND CONTACT
INFORMATION (ADDRESS, PHONE NUMBER, FAX NUMBER,
ETC.) AND IS SIGNED.
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: http://olemiss.edu/procurement.
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

The University of Mississippi
Request for Proposals
Supplier Data Validation Solution
RFP # 823
OVERVIEW
The University of Mississippi (UM) seeks proposals from qualified vendors to provide a third-party
supplier verification and compliance solution that integrates seamlessly with Workday Strategic Sourcing
(WSS). Annually, UM has added approximately 2,500 suppliers to our database and made changes to
approximately 4,100 suppliers.
The purpose of this solution is to enhance supplier onboarding, risk management, and compliance
through automated and real-time verification of supplier identities, banking information, and sanctions
exposure.
The selected solution must provide:
* Real-time supplier identity verification
* Real-time bank account validation and ownership verification
* Real-time sanctions and watchlist screening
* Real-time fraud and supplier risk detection
The proposed solution must integrate directly with Workday Strategic Sourcing using pre-built, certified,
or approved integrations.
Critical Requirement:
The integration must NOT require custom Workday Studio integrations, middleware customization, or
modifications to Workday configuration or business process frameworks.
Contingent upon periodic review by UM, the contract duration will initially be three years, and may
subsequently be extended by single or multi-year contracts as may be needed in the sole determination
of UM. Initially, there will be no specific planned end date for the platform's application; it will be
considered an ongoing and renewable contract until UM decides to terminate its use with notice.
Notice is hereby given that UM Office of Procurement Services is releasing a Request for Proposal (RFP)
for responses from vendors for a Supplier Data Validation Solution.
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RFP SCHEDULE:
A.
EVENT DATE
Issue RFP June 8, 2026
Deadline to Submit Questions June 22, 2026 3:00 PM CT
Response to Written Questions* June 29, 2026
Submission of Proposal Deadline July 9, 2026 1:00 PM CT
Proposal Evaluation* July 10-20 2026
Finalize Contract* August 2026
Contract Award* August 2026
B. UM will make every effort to adhere to the proposed schedule but Offeror
understands and agrees that these dates are tentative and subject to change.
C. The potential Contract Award is a projected date and may be subject to change
and to IHL approvals.
PROPOSAL REQUIREMENTS
1. Sealed proposals will be received in the UM Office of Procurement Services on or before 1:00
pm CT , July 9, 2026. No proposal will be accepted after this time.
2. Sealed proposals shall be delivered in 1 of 2 options:
a. One (1) sealed hard copy and two (2) USB flash drives, each containing 1 PDF copy All sealed
copies should be delivered to:
The University of Mississippi
Office of Procurement Services
Attn: RFP 823
164 Jeanette Phillips Drive
University, MS 38677
b. One (1) PDF copy submitted electronically following instructions found at
https://secure24.olemiss.edu/prelecbids/CurrentBids
3. Proposals should be plainly marked on the outside of the container: RFP 823 - Supplier Data
Validation Solution. A label has been provided in the RFP documents.
4. Proposals must be completed and signed in ink. The individual signing the proposal must be an
authorized agent of the vendor.
5. All proposals shall remain firm for a period of ninety (90) days from the indicated submission
date for proposals.
6. The contact term start date will be mutually agreed upon by the vendor and UM. A proposed
contract along with the signed UM Mandatory Addendum should be included in your proposal.
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7. Any questions regarding this RFP should be directed to Katherine Jones, Director of
Procurement and Contract Management by email at bids@olemiss.edu and be received no later
than 3:00 pm CT, June 22, 2026. All emails must reference RFP 823 - Supplier Data Validation
Solution in the subject line of the email. Any responses deemed necessary by UM will be issued
as an addendum to this RFP. Any unauthorized contact shall not be used as a basis for
responding to this RFP and may result in the disqualification of the proposer's submittal.
8. From the date of issuance of this RFP until a Contractor is selected and a contract award is
made, Offerors are not allowed to communicate about the subject of the RFP with any
University administrator, faculty, or staff except:
a. The Procurement Department representative or others authorized in writing by the
Procurement Department and
b. University representatives during Offeror presentations (if applicable).
If violation of this provision occurs, the University reserves the right to reject the Offeror's
proposal.
9. Proposal must include the name of a primary contact person, email address, and telephone
number.
10. Proposal must include a detailed statement explaining how each item in the Solution and
Vendor Requirements section included elsewhere in this RFP will be satisfied.
11. Proposal must include a project timeline showing typical implementation phases.
12. Proposal must specify any and all licensing, training, and other costs. Proposal should indicate
these as one time and ongoing and present full life cycle costs for a term of three years with two
optional years.
13. Proposal must include hardware specifications and system requirements as well as any other
required software such as database licenses.
14. Proposal must describe the type of training methods available.
15. Proposal must include at least two references with similar size and mission as UM. These
references must involve the use of the platform for Supplier Verification and Compliance
Solution purposes. For each reference, proposal must include institution name, contact name,
title, email address, telephone number, and brief project description.
16. Proposal should include a statement describing coverage of general and professional liability
insurance with limits of at least $1,000,000. A copy of the insurance certificate should also be
included.
17. If an onsite visit is necessary, all onsite visit / demonstration costs are to be absorbed by the
vendor. If awarded, the contract will be awarded to the vendor whose proposal, based upon
the evaluation criteria, is deemed to be the best fit for UM. Finalist Offerors may be asked to
submit revisions to their proposals for the purpose of obtaining best and final offers.
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SOLUTION AND VENDOR REQUIREMENTS
- Vendor must verify that its application works on UM's Oxford campus.
- Vendor must demonstrate overall quality and long-term viability as a company by providing a company
overview that includes a product roadmap and by responding to the following questions:
1. What is the legal name of your company?
2. How many years has your company has been in business? Is your company authorized to do
business in Mississippi?
3. Are you a subsidiary, affiliate, or franchise? If yes, what is the name of your parent company?
4. Please provide the headquarters location address, phone number and website.
5. How many employees do you have worldwide? In North America? Locally?
6. Please attach a copy of your most recent annual report and audited financial statements.
IMPORTANT! The offeror/proposer should mark any and all pages of the proposal considered to be
proprietary information which may remain confidential in accordance with Mississippi Code
Annotated 25-61-9 and 79-23-1 (1972, as amended). Each page of the proposal that the proposer
considers trade secrets or confidential commercial or financial information should be on a different
color paper than non-confidential pages and be marked in the upper right-hand corner with the
word "CONFIDENTIAL." Failure to clearly identify trade secrets or confidential commercial or
financial information will result in that information being released subject to a public records
request.
7. Please provide a proposed contract for services you are providing. Any proposed contract in
response to this RFP should include or comply with the provisions in the Mandatory Addendum to
All University of Mississippi Contracts. (See Attachment A)
8. Is your company currently for sale or involved in any transaction to expand or to become acquired
by another business entity? If yes, please explain the impact both in organizational and directional
terms.
9. Please list all litigation, mediation, and/or settlements from the last five (5) years that your company
has been a party to, either as a plaintiff or defendant. Your response should include the parties'
names as stated in the case caption, the court and jurisdiction, a summary of the claims and
defenses, and the current status of the litigation, mediation, and/or settlement. Except where the
settlement is subject to a confidentiality agreement, please state the final disposition of the
litigation, mediation and/or settlement, if any.
10. Is your company currently in default on any loan agreement or financing agreement with any bank,
financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for
resolution.
11. Does any relationship, whether by relative, business associate, capital funding agreement or any
other such kinship, exist between your company and a UM employee? If yes, please explain.
12. What policies and procedures do you have in place to maintain compliance with HIPAA (Health
Insurance Portability and Accountability Act), FERPA and other Federal or State programs?
13. Describe your company's quality assurance program. What software development standards,
programming guidelines, test plans, etc. are used?
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14. Please describe any relevant privacy and security policies and procedures for use with the solution.
15. Describe how your company protects user data?
16. What challenges do you anticipate in serving UM and how do you plan to manage these? What
assistance will you require from UM?
17. Please provide any additional information that demonstrates the long-term viability of your
company and superiority of your products and/or services.
18. The solution will be subject to the terms of the UM Technology Accessibility Policy, which requires
review and approval from the UM CIO. To aid in this review, please provide a completed Voluntary
Product Accessibility Template (VPAT). The VPAT and instructions for completing it can be found
here: https://www.section508.gov/sell/vpat .) (We can also allow this information to be provided on
a flash drive.)
19. The solution will be subject to the terms of the UM Information Confidentiality/Security Policy,
which requires review and approval from the UM CIO. To aid in this review, please provide a
completed Higher Education Cloud Vendor Assessment Tool (HECVAT). The "Light" version of the
HECVAT will be sufficient for this purpose. The HECVAT template and instructions can be found
here: (https://www.educause.edu/higher-education-community-vendor-assessment-toolkit)
20. Integration with UM's Single Sign On (SSO) solution, Shibboleth, may be required. Solutions that
cannot use Shibboleth for UM users, in needed, will not be considered. However, since some users
(e.g., external reviewers) will not have UM identities, the solution must have a parallel login track
using local-to-the-solution accounts for non-UM users, if needed. Any costs to set up or maintain
this parallel-track login system (SSO and local accounts) for the solution should be included in the
proposal.
FEATURE CRITERIA
The proposed solution will be evaluated on the following feature criteria, so it is imperative that the
proposal address all items listed:
Supplier Identity Verification
The solution must verify supplier identity data such as the following:
* Legal name
* Address
* Taxpayer Identification Number (TIN)
* Federal Tax Classification
Banking Validation
The solution must support:
* Bank account ownership verification
* IBAN / routing number validation
* Account confirmation with financial institutions
* Fraud detection on banking changes
* Real-time bank account validation
Page 5 of 9

Capabilities should include:
* Prevention of payment redirection fraud
* Validation of supplier-provided banking data
* Continuous monitoring of banking changes
Sanctions and Compliance Screening
The system must support real-time sanctions and compliance checks against lists such as the following:
* OFAC
* EU sanctions lists
* UN sanctions lists
* PEP (Politically Exposed Persons) lists
* Adverse media databases
* Other global compliance watchlists
Integration Requirements
The proposed solution must integrate with Workday Strategic Sourcing without requiring custom
development.
Acceptable integration approaches include:
* Workday Certified Integration
* Workday Approved Integration
* Workday Marketplace Connector
* Vendor-delivered pre-built WSS integration
* Built On Workday Application
Workday certified integrations are preferred because they provide standardized interoperability and
cover most standard use cases without customization.
Mandatory Integration Requirements
The solution must meet the following conditions:
1. Pre-built connector with Workday Strategic Sourcing
2. No custom Workday Studio integrations required
3. Ability to maintain native Workday configurations and business processes without the need to
modify
4. No configuration changes required to Workday objects
5. Integration must be supported and maintained by the vendor
6. Integration must support bi-directional data synchronization
Implementation Requirements
Vendors must provide:
* Implementation timeline
* Integration architecture
* Configuration requirements
Page 6 of 9

* Required Workday components
* Support model and services
Implementation must not exceed minimal configuration within Workday.
Vendor must include responses to the following integration & Workday compatibility questions:
1. Do you provide a pre-built integration with Workday Strategic Sourcing (WSS)?
2. Is your integration:
* Workday Certified
* Workday Approved
* Workday Marketplace Integration
* Custom API integration
3. Does the integration require Workday Studio or custom middleware development?
4. Is your integration specifically built for Workday Strategic Sourcing (WSS) or for Workday
Financials / Supplier Accounts?
5. Does the integration require modification to Workday business processes or configuration?
6. Does your solution require any custom fields or objects inside Workday?
7. Is your integration maintained and updated as part of your product offering?
8. Is the integration bi-directional, allowing verification results to be automatically returned to
Workday?
9. What is the average implementation time for a Workday Strategic Sourcing integration?
10. Does the integration support event-based real-time verification triggers during supplier
onboarding?
11. Can the integration operate without impacting existing Workday sourcing workflows?
12. Detail the technical integration architecture of your solution with Workday. Which Workday
integration technologies or APIs do you use (e.g. Workday web services, REST APIs, Workday
Strategic Sourcing API or a Built-on Workday app) to validate supplier data?
13. Describe how your solution provides real-time integration with Workday Financial Management
(via Workday Strategic Sourcing). How are supplier data validations triggered and executed
immediately during vendor onboarding or updating within Workday?
14. Describe how data flows securely between your system and Workday, including authentication
and encryption methods.
15. Outline your company's experience with Workday integrations. Are you an official Workday
partner or is your product listed on the Workday Marketplace (e.g. as a Built on Workday
solution)? Please provide at least two references (preferably higher education clients) who use
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your vendor screening service integrated with Workday Strategic Sourcing, including contact
information and a brief description of the results achieved.
16. Which sanctions lists are supported?
17. Is sanctions screening real-time or batch based?
18. Explain the scope of vendor screenings supported?
REJECTION OF RESPONSES
UM reserves the right to reject responses for the following reasons, but shall not be limited to:
- Failure to follow specifications and instructions contained in this RFP
- A response that alters terms or limits contained in this RFP
- Any response determined by the University as being unreasonable
The information provided within this proposal is intended to assist vendors in the preparation of a
proper response to this RFP. This RFP is designed to provide interested vendors with sufficient basic
information to submit proposals meeting minimum requirements. It is not intended to limit a proposal's
content, or to exclude any relevant or essential information or data thereof. Vendors are permitted to
(and encouraged to) expand upon specifications to evidence service capability under any agreement.
PROPOSAL REJECTION
This RFP does not commit UM to contract for any requirements detailed in this document. UM reserves
the right to reject any or all offers and to waive informalities and minor irregularities in the proposal
received.
CRITERIA FOR THE AWARD OF THE CONTRACT
UM will choose the response that provides the overall value, which will be determined by feature
criteria met (60%), cost (30%), demonstration of vendor financial stability and long-term viability (5%),
and references checks (5%).
DISCLOSURE OF PROPOSAL CONTENTS
Proposals will be kept confidential until evaluations and award are completed by UM. The evaluation
process is deemed to be in effect until the contract is awarded pursuant to this Request for Proposals.
Awarded in this context means the final required UM signature on the contract resulting from the
procurement has been obtained. At that time, all proposals and documents pertaining to the proposals
will be open to the public, except for material that is clearly marked proprietary or confidential.
IMPORTANT! The offeror/proposer should mark any and all pages of the proposal considered to be
proprietary information which may remain confidential in accordance with Mississippi Code Annotated
25-61-9 and 79-23-1 (1972, as amended). Each page of the proposal that the proposer considers trade
secrets or confidential commercial or financial information should be on a different color paper than
non-confidential pages and be marked in the upper right-hand corner with the word "CONFIDENTIAL."
Page 8 of 9