Supplemental Nurse Staffing Services
| Agency: | Hillsborough County Public Schools |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 6, 2025 |
| Due Date: | Aug 29, 2025 |
| Solicitation No: | 25349-RFP-DST |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2025
2025
Title
Supplemental Nurse Staffing Services
Supplemental Nurse Staffing Services
Type
Request for Proposal
Request for Proposal
Department
Student Services
Student Services
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
Hillsborough County Public Schools is seeking proposals from qualified firms to provide nursing services to eligible students in accordance with the School Health Services Act, s. 381.0056, F.S., and the Individuals with Disabilities Act (IDEA) as currently enacted or as amended.
Hillsborough County Public Schools is seeking proposals from qualified firms to provide nursing services to eligible students in accordance with the School Health Services Act, s. 381.0056, F.S., and the Individuals with Disabilities Act (IDEA) as currently enacted or as amended.
Dates(All times are listed as
EST
)
Broadcast Date
7/30/2025 4:00 PM EST
7/30/2025 4:00 PM EST
Question End Date
8/13/2025 12:00 PM EST
8/13/2025 12:00 PM EST
Due Date
8/29/2025 3:00 PM EST
8/29/2025 3:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Total: 5
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 77
| Question | Date Asked | Answer | Date Answered |
|
1) For the office location, we currently have a virtual office in Tampa, as no direct services are performed in our office. We will also rent office space for nurse trianings, will that suffice for a local office?
2) We are currently operating on a piggy back contract, are we required to submit if we want to maintain providing services for the 2025-2026 School Year? |
7/30/2025 10:58:38 PM | ||
| As the vendor, are we required to bill medicaid, or will HCPS pay the invoice and get reimbursed by medicaid? | 7/30/2025 11:02:50 PM |
Yes, you are required to be able to bill Medicaid. See Sec. 1.7.2 of the bid.
|
8/5/2025 3:21:38 PM |
| Are all of the documentation / samples required in the proposal submission on pages 9-10? If so, what would suffice as a "sample care plan" Would this be our Charting notes? | 7/30/2025 11:38:45 PM | ||
| If we do not currently have a medicaid license in FL, would we be able to bid on the other services IE; non medically fragile cases? | 7/30/2025 11:44:13 PM | No, the vendor must have a Florida or Florida containing multi-state compact license. | 8/5/2025 11:34:12 AM |
|
1) For some of the items like confirming, we will provide back up when an ESC is out, do you want us to do a write up in the bed or just acknowledge that? Similar to the services- do you want an acknowledgment or a write up?
2) Can we provide a redacted copy for trade secrets or do those items need to be in a separate document and left completely out of our proposal? |
7/31/2025 11:23:22 AM | ||
| 1) As stated on page 17 no zero points are offered for small business utilization. Does that mean that we need to subcontract 10% to 19% if we are not a small business? | 7/31/2025 11:24:27 AM | This RFP is partially federally funded, and as such, points will not be given to any vendor or subcontractor registered under the Small Business Encouragement Program. For further details, please refer to Section 2.5.1 and page 1 of the RFP. | 7/31/2025 11:54:53 AM |
| 1) Do we answer the questions directly from the form or submit a seperate technical proposal- ie: minimum qualifications states "write below" Do we answer directly on the RFP for , or submit a seperate document? | 7/31/2025 11:27:30 AM | You may submit a separate document; please ensure it is labeled accordingly. | 7/31/2025 11:55:49 AM |
| We are currently registered in vendorlink, but are unable to find the substitute W-9 or the HCPS Vendor form. Would the district be able to confirm if this is required prior to bidding, or if we will be requested to submit this upon award? If prior to submission, can you advise where we can find the vendor registration form? | 7/31/2025 7:20:04 PM | The Substitute W-9 is included in the RFP document. See Se. 4.1.1 of the RFP page 26. | 8/5/2025 11:35:02 AM |
|
What are any challenges or pain points with the present contract vendors? |
8/1/2025 6:44:13 AM | ||
|
What is the new budget for year for this RFP?
|
8/1/2025 6:44:23 AM | The estimated budget information is noted in Sec. 1.2.1 of the RFP. | 8/5/2025 11:35:25 AM |
|
What are your most commonly requested positions?
|
8/1/2025 6:44:31 AM | ||
|
Is there any local preference?
|
8/1/2025 6:44:59 AM | HCPS is seeking bids from Proposers with offices within the Tampa Bay area, consisting of the following counties: Hillsborough, Pasco, Polk, Pinellas, and Manatee. See Sec. 1.5 and 3.2.6 of the RFP. | 8/5/2025 11:35:54 AM |
|
What is spend per positions requested?
|
8/1/2025 6:45:10 AM | ||
|
How will the work order be shared with multiple vendors?
|
8/1/2025 6:45:21 AM | ||
| How many vendors do you intend to award? | 8/1/2025 6:45:28 AM | HCPS proposes to contract with the highest-ranked proposer(s) and expects to award this solicitation to multiple vendors. See Sec. 1.5 of the RFP. | 8/5/2025 11:37:46 AM |
| In section 1.7.2, it states, "The Contractor agrees to: bill Medicaid as the first insurer for evaluation and services for Medicaid eligible students when applicable. Payment for each student will be reviewed individually". As a staffing company are you requesting that we be the primary insurer and our staffing company bill Medicaid? Or would we be able to have our nurse staff be the first insurer and bill Medicaid through them? | 8/1/2025 2:31:32 PM | ||
|
1) How formal do the minutes need to be for "contractor`s obligations?
2) Is the 48 hour response requirment for us to provide a nurse within 48 hours, or just an acknowledgment? 3) Can you clarify what you suffice for sample logs? 4) Are their action items for the "statement of Assurance" to be submitted in the bid? |
8/1/2025 4:37:28 PM | ||
|
Good day!
The following are some of our questions: Is this a new contract or renewal of an existing contract? If there is an existing contract, could you please share the names of the current vendors and their pricing? In order to be considered responsive for this solicitation, is it mandatory to bid on all positions? What is the estimated budget for this contract? Is it mandatory to subcontract? Could you please provide information on the daily duration of shifts required for the necessary professions? For example, the number of hours per day? |
8/1/2025 8:02:52 PM | ||
| What is the estimated budget for the contract? If unknown, please provide information on previous spending. | 8/4/2025 1:37:36 AM |
The estimated budget information is noted in Sec. 1.2.1 of the RFP.
|
8/5/2025 11:38:20 AM |
| Please provide a list of the current vendor(s) providing the service and explain how the current services are being procured. Aside from the end of tenure, is there any other reason for releasing this solicitation? Are there any pain points? | 8/4/2025 1:37:51 AM | ||
| Please provide the total number of temporary staff currently on assignment. Include the job classification of each worker, the vendor assigning the temporary employee, and the corresponding pay and bill rates. | 8/4/2025 1:37:58 AM | ||
| Will this be a single or multiple award contract? | 8/4/2025 1:38:05 AM | HCPS proposes to contract with the highest-ranked proposer(s) and expects to award this solicitation to multiple vendors. See Sec. 1.5 of the RFP. | 8/5/2025 11:39:05 AM |
| Please provide copies of the proposals from all current vendors providing temporary staffing services, including rate/cost sheets. | 8/4/2025 1:38:14 AM | The pricelists will be uploaded via VendorLink. However, due to the size of the proposals, you may submit a Public Records Request for said documents via: https://forms.office.com/pages/responsepage.aspx?id=-f2oEP_CDU6cGR_iwYgWSlfHKK0R9cNEu-CHNB5dB91UMUFWQUI5RDRHSkw1RjBOSFNGQjhDMVk4SiQlQCN0PWcu | 8/6/2025 8:27:02 AM |
| What is the average length of each assignment? | 8/4/2025 1:38:21 AM | ||
| Are we required to submit the Certificate of Insurance and Business License with the proposal? | 8/4/2025 1:38:28 AM |
The Proposer must provide proof of insurance. See Sec. 3.2.5 of the RFP.
|
8/5/2025 11:39:39 AM |
| Kindly provide a specific list of all required attachments and documentation to be submitted with the proposal, to ensure compliance. | 8/4/2025 1:38:35 AM |
Please read and review the whole RFP document as it includes information and instructions on the proposal submittal.
|
8/5/2025 11:41:46 AM |
| According to the Price Sheet Excel, the requirement appears to be only for Advanced Practice Registered Nurses (APRNs)/Registered Nurses (RNs) and Licensed Practical Nurses (LPNs), totaling 1,640 hours annually. Kindly clarify how the estimated budget of $11,650,000, as stated on page 3 of the solicitation document, is justified based on this information. | 8/4/2025 1:38:43 AM | ||
| According to the Price Sheet Excel, the requirement is for only 1,640 hours annually for two job titles—Advanced Practice Registered Nurse (APRN)/Registered Nurse (RN) and Licensed Practical Nurse (LPN)—which suggests a need for approximately two part-time FTEs. Given that HCPS is already partnered with eight supplemental staffing nursing agencies, could you kindly clarify the rationale for adding more vendors under this bid? With such limited staffing needs, how is the expansion to additional agencies justified? | 8/4/2025 1:38:51 AM | ||
| Do we need to provide any materials or equipment under this contract? | 8/4/2025 1:39:01 AM | ||
| Is it mandatory for a firm to have an office located within the Tampa Bay area, consisting of the following counties: Hillsborough, Pasco, Polk, Pinellas, and Manatee? | 8/4/2025 1:39:08 AM | ||
| Please provide the exact format for the technical proposal. | 8/4/2025 1:39:14 AM |
The proposal must be in PDF format and the price sheet in Excel format. The proposal must be submitted electronically via Vendorlink. Please review the whole RFP document as it includes information and instructions on the proposal submittal.
|
8/5/2025 1:35:07 PM |
| As per Page 9, Section 1.8 “Compliance with Requirements,” are we required to simply check the appropriate box, or do we also need to provide a detailed response or explanation following the form? | 8/4/2025 1:39:25 AM | ||
| Is it mandatory to utilize a subcontractor? If yes, please specify the exact requirements or goals, and provide a list of forms and attachments required from the subcontractor. | 8/4/2025 1:39:33 AM | You may or may not utilize subcontractors at your discretion. | 8/6/2025 8:23:09 AM |
| Are we required to answer the questions listed on Page 19 under “Qualifications and Experience” directly on the form, or can we expand our responses by providing a detailed description in an attached document? | 8/4/2025 1:39:39 AM | Please utilize the HCPS' RFP document to provide the Contact and Certification information. You may include your company's detailed experience description as another document and part of your proposal. | 8/5/2025 11:46:02 AM |
| Do we need to include three Business Reference Forms in our proposal submission, or will our references be submitting them directly to yourself? | 8/4/2025 1:39:46 AM | Completed Business Reference Forms is part of the minimum requirements of this RFP. The Proposer must include them in their proposal submission. Please refer to Section 3.2.7 of the RFP. | 8/5/2025 1:17:55 PM |
| Do we need to submit the technical response in PDF format and the price sheet as per the provided Excel file? Are any other documents or files required, or will these two suffice? Additionally, could you please clarify the exact proposal format, especially for the technical response? | 8/4/2025 1:39:52 AM | Please read and review the the whole RFP documents as it includes information and instructions on the proposal submittal. The proposal response must be in PDF format. Price sheet is one of the attachments uploaded in Vendorlink and should be in the Excel format. | 8/5/2025 11:48:24 AM |
| Please provide a list of all attachments and forms required to be submitted with the proposal response. | 8/4/2025 1:39:59 AM |
Please read and review the whole RFP document as it includes information and instructions on the proposal submittal.
|
8/5/2025 11:49:35 AM |
| Kindly specify the exact budget and the number of Full-Time Equivalents (FTEs) expected to be required under this contract. | 8/4/2025 1:40:06 AM | ||
|
Can you clarify the expected number of awards for this solicitation?
|
8/4/2025 10:58:35 AM | HCPS proposes to contract with the highest-ranked proposer(s) and expects to award this solicitation to multiple vendors. See Sec. 1.5 of the RFP. | 8/5/2025 1:05:41 PM |
| Are there any specific challenges or issues currently being faced with the existing vendors? | 8/4/2025 10:58:49 AM | ||
| Could you confirm if it is possible to obtain the proposals or pricing details of the incumbent vendors? | 8/4/2025 10:59:21 AM | ||
| Could you provide details on the previous expenditure associated with this contract? | 8/4/2025 11:00:34 AM | ||
| If it is ongoing, kindly provide the names of the current service providers/incumbent vendors? | 8/4/2025 11:00:55 AM | ||
| What is the tentative start date of this engagement? | 8/5/2025 12:00:50 PM | At this time, we do not have an estimated start date yet. Once the RFP is approved by the School Board, a Notice of Award with the start date information will be provided to the awarded vendor/s. | 8/5/2025 1:24:56 PM |
| What is the work location of the proposed candidates? | 8/5/2025 12:01:08 PM | ||
| Are the incumbents eligible to submit the proposal again? | 8/5/2025 12:01:28 PM | Only vendors who submitted proposals will be considered and evaluated for this RFP. Each bid will be evaluated separately. | 8/5/2025 1:30:34 PM |
| Could you please share the previous spending on this contract, if any? | 8/5/2025 12:02:11 PM | ||
| Can we replace a subcontractor after an award? | 8/5/2025 12:02:19 PM |
The Contractor must notify HCPS for prior approval as to the use of or replacement of any subcontractor. See Sec. 3.2.4 of the RFP.
|
8/5/2025 1:40:35 PM |
| Can we submit good faith efforts if we are unable to find a subcontractor? | 8/5/2025 12:02:30 PM | ||
| How many positions were used in the previous contract (approximate)? | 8/5/2025 12:02:39 PM | ||
| How many positions will be required per year or throughout the contract term? | 8/5/2025 12:02:47 PM | ||
| If the resources we provide at the time of proposal submission are not available at the time of a potential contract award could vendors replace them with equally qualified resources? | 8/5/2025 12:02:56 PM | ||
| Can we provide hourly rate ranges in the price proposal? | 8/5/2025 12:03:04 PM | ||
| Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance? | 8/5/2025 12:03:13 PM | ||
| Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes? | 8/5/2025 12:03:23 PM | ||
| Could you please provide the list of holidays? Are there any mandated Paid Time Off, Vacation, etc.? | 8/5/2025 12:03:27 PM | ||
|
Is this specifically talking about the provider or the vendor (Staffing agency)? If provider, is a staffing agency required to have a license for medicaid? Re question below:
If we do not currently have a medicaid license in FL, would we be able to bid on the other services IE; non medically fragile cases? 7/30/2025 11:44:13 PM No, the vendor must have a Florida or Florida containing multi-state compact license. |
8/5/2025 1:38:31 PM | ||
| Is it mandatory for a firm to have a Medicaid license in the state of Florida to bid on other services, i.e., non-medically fragile cases? | 8/5/2025 3:50:23 PM | ||
| If we do not currently have a Medicaid license in Florida, would we still be able to bid on other services, i.e., non-medically fragile cases? | 8/5/2025 3:50:32 PM | ||
| What is the total anticipated volume? | 8/6/2025 12:24:54 PM | ||
| re agencies required to submit billing directly to Medicaid or can agency staff submit documentation to the district to submit for billing? | 8/6/2025 12:25:10 PM | ||
| What is the current volume of high-acuity 1:1 cases, such as those involving tracheostomies or ventilators? | 8/6/2025 12:25:30 PM | ||
| Can you provide details about HCPS’s specialized training for supporting medically fragile students? Specifically, is the training hands-on, and what topics or skills does it cover? Does the district RN provide student specific orientation and skills validation for high acuity cases? | 8/6/2025 12:25:47 PM | ||
| Who within the district is responsible for updating and maintaining student medical orders and health records? | 8/6/2025 12:26:14 PM | ||
| Can the district please clarify how needs for vendor supplied contractors will be disseminated to awardees post award? | 8/6/2025 12:26:38 PM | ||
| Can the district please provide a detailed explanation for how points will be awarded for the pricing section of this solicitation (i.e. lowest bill rate receives maximum points, and next lowest vendor receives a prorated amount; lowest bill rate receives maximum points, and the next lowest vendor receives a predetermined amount of points)? | 8/6/2025 12:26:50 PM |
As per Sec. 2.5.1 Evaluation Phase, the price proposal shall be evaluated to determine the overall best value. The Committee will rank proposals based on the stated, summarized Weighted Criteria.
The award method will be based on a qualitative appraisal rating and ranking of responsiveness to this solicitation’s criteria, based on available point totals for each evaluation criterion, rather than a percentage factor. |
8/6/2025 2:53:39 PM |
| When is the estimated contract award date, and how will the district communicate award status to vendors? | 8/6/2025 12:27:09 PM |
We do not have the estimated award date yet. HCPS will send a Notice of Award to the awarded vendor/s once the School Board approves the RFP.
|
8/6/2025 2:55:56 PM |
| Can the district please provide incumbent information and current bill rates for contracts in place for similar services? | 8/6/2025 12:27:26 PM | ||
| What is the expected amount of full-time, vendor supplied (APRN, RN and LPNs) needed during the 2025-26 SY? | 8/6/2025 12:27:40 PM | ||
| Can the district please provide the total amount of full-time, vendor supplied (APRN, RN, and LPNs) utilized during the 2024-25 SY? | 8/6/2025 12:27:54 PM | ||
| Can the district please describe the supplies and materials that contracted providers will have access to at the district? (wifi, computer access, testing material, office supplies, etc.)? | 8/6/2025 12:28:10 PM | ||
| What travel between schools is expected for these providers? | 8/6/2025 12:28:26 PM | ||
| What are the district expectations of contract providers to assist in Medicaid reimbursement documentation services? | 8/6/2025 12:28:39 PM | ||
| Can the District confirm if vendors are expected to handle Medicaid billing and submit the required documentation for approval when assigned to medically fragile Medicaid-eligible students? | 8/6/2025 12:28:53 PM | ||
| Will the district accept contract exceptions? | 8/6/2025 12:29:03 PM | The proposer can submit exceptions and must provide an explanation for each exception. Exceptions will be reviewed by HCPS. | 8/6/2025 2:46:09 PM |
| Can you please clarify what materials and equipment are required under the scope, aside from providing the nursing staff? Just want to confirm what`s expected for qualification. thanks | 8/6/2025 3:24:42 PM | ||
| Can you please clarify what materials and equipment are required under the scope, aside from providing the nursing staff? Just want to confirm what`s expected for qualification. thanks | 8/6/2025 4:36:07 PM |
Commodity Codes
Total: 4
| Code | Description |
| [948-64] | Nursing Services |
| [958-74] | Personnel Management Services |
| [962-69] | Personnel Services, Temporary |
| [924-18] | Educational Services, Alternative |
Publications
Total: 0
| Publication | Date |
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