Summit County Library South Branch Furniture

Agency:	Summit County
State:	Colorado
Type of Government:	State & Local
NAICS Category:	337127 - Institutional Furniture Manufacturing 337211 - Wood Office Furniture Manufacturing
Posted Date:	Aug 31, 2026
Due Date:	Sep 14, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

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INVITATION TO BID

for

Summit County Library

North Branch Furniture

August 17, 2026

Proposals Due:

September 14, 2026, by 10:00 AM MST/MDT

Overview

Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for the following: Summit County Library South Branch Furniture.

Copies of the request are available at www.SummitCountyCO.gov under ‘How Do I’ or by request at Summit County Library. Contact Sarah Wilkinson, Library Director, for additional project information at sarah.wilkinson@summitcountyco.gov or 970-668-4282.

Links
Invitation to Bid

Exhibit A - Basis of Design for Furniture Package
Exhibit A - Basis of Design for Furniture Package (PDF version)
Addendum No. 1
SCL South Branch 2013 100% DD – Drawings 29
SCL South Branch 2013 100% DD – Drawings 28

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INVITATION TO BID

for

Summit County Library

North Branch Furniture

August 17, 2026

Proposals Due:

September 8, 2026, by 10:00 AM MST/MDT

Overview

Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for the

following: Summit County Library South Branch Furniture.

Copies of the request are available at www.SummitCountyCO.gov under ‘How Do I’ or by request at Summit County

Library. Contact Sarah Wilkinson, Library Director, for additional project information at

sarah.wilkinson@summitcountyco.gov or 970-668-4282.

Scope of Services

Contractor shall furnish all labor, transportation, and incidentals necessary to perform the furnishing of, delivery

of and installation of furniture as depicted in the “Summit County Library – South Branch Basis of Design

Furniture Bid Package” documents dated August 17, 2026, attached as Exhibit A.

Work shall be completed as set forth in a contract for this project to be negotiated with the County based upon the

contractor’s written cost proposal.

Date and time of service

Service will be performed on an ongoing daily basis beginning in October 2026. Service will be performed on a regular

daily schedule (Monday through Friday) to be agreed upon prior to contract. Potential schedule should be included in

contractor's written proposal.

Indemnification and Insurance

Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses

arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising

out of the performance of services by Contractor. No later than seven (7) days following the execution of an

Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with

certificates of insurance evidencing the types and amounts of insurance specified below:

a. Worker’s Compensation and Employer’s Liability:

i. Worker’s Compensation must be maintained with the statutory limits.

ii. Employer’s liability is required for minimum limits of:

 $1,000,000 Each Accident

 $500,000 Disease Policy

 $1,000,000 Disease Each Employee

b. Commercial General Liability:

i. $1,000,000 Each Occurrence

ii. $2,000,000 General Aggregate

iii. $2,000,000 Products Completed Operations Aggregate

c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability arising out

of any auto (including owned, hired and non-owned autos) used in the performance of services under this

Agreement.

i. $1,000,000 Combined Single Limit Each Accident

Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written

approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be

provided to the County upon request. With regard to all insurance, such insurance shall:

• Be primary insurance to the full limits of liability herein before stated and, should County have other valid

insurance, County insurance shall be excess insurance only; and

• Not cancelled without thirty (30) days prior written notice to the County.

Proposal Format

Costs for performing services outlined in this Invitation to Bid shall be clearly stated to allow the County to

effectively evaluate each proposal. Potential daily schedule of services should also be included.

Refinements and Improvements

Applicants should feel free during the proposal submission process to provide any suggestions or comments that might

be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not

committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this

work.

The following pages contain the Invitation to Bid instructions and owners requirements.

Part I - ADMINISTRATIVE INFORMATION

A. Issuing Officer

This request for bidding is issued by Summit County Library. For questions, please contact Sarah Wilkinson, at

sarah.wilkinson@summitcountyco.gov or 970-668-4282.

B. Purpose

This Invitation to Bid provides prospective contractors with sufficient information to prepare and submit proposals for

consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks

outlined in the Invitation to Bid.

C. Scope

This Invitation to Bid contains the instructions governing the proposals to be submitted and the materials to be included

therein. These are mandatory requirements that must be met to be eligible for consideration.

D. Scheduling

Bids must be submitted via email to sarah.wilkinson@summitcountyco.gov to the Summit County Library by

September 8, 2026 no later than 10:00 a.m. MST/MDT. The bid should outline the schedule for commencement of

service.

E. Inquiries and Questions

Prospective applicants are welcome to make inquiries and ask questions concerning the Invitation to Bid to obtain

clarification of the any requirements or schedule a site visit to the properties. Direct all inquiries to:

Sarah Wilkinson, Library Director

Summit County Library

970-668-4282

Sarah.Wilkinson@summitcountyco.gov

Time Schedule:

August 17, 2026

August 24, 2026

August 31, 2026

September 8, 2026

Invitation to Bid publicly advertised

Deadline for all Questions

Responses to Questions

Proposals must be submitted via email to no later than 10:00 a.m. MST/MDT

F. Instructions for Submission of Bids

It is imperative, when submitting a bid, that the outside of the submission email be addressed as follows and with

appropriate text in the email subject line and text in the top few lines of the body of the email:

Email Address:

Subject Line Text:

From:

Attention:

sarah.wilkinson@summitcountyco.gov

Proposal for Summit County Library South Branch Furniture

(Vendor)____________________

Sarah Wilkinson, Library Director

G. Late Bids

It is the responsibility of each vendor submitting a bid to ensure that emailed bids arrive.

H. Proprietary Information

Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.

Response Material Ownership

All materials submitted regarding this Invitation to Bid become the property of the County and will only be returned

at the County's option.

J. Incurring Costs

The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a signed

contract.

K. Acceptance of Proposal Content

The contents from the selected contractor’s proposal will become contractual obligations if a subsequent agreement is

reached. Failure of the successful contractor to accept these obligations may result in cancellation of the award and

such contractor may be removed from future solicitations.

L. Acceptance Time

The County intends to make a proposal selection within 20 business days after the closing date for receipt of proposals.

M. Budget

Costs for performing services must be included in the proposals and should be clearly stated to allow the County to

effectively evaluate each proposal.

PART II – PROPOSAL CONTENT

The proposal submitted must clearly address the requirements outlined in the Invitation to Bid. Any concerns that the

contactor may have about meeting these requirements shall be specifically identified in the proposal.

Scope of Work

Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to providing the

services, and any recommendations on improving efficiencies in the process.

Qualifications

Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples. Include a

brief description of past and current projects. Each summary shall include a brief project description and name, address

and phone number of a local contact person involved in the project. The statement of qualifications should also provide

a summary of contractor's ability to successfully complete the requirements of this Invitation to Bid. The statement

of qualification shall be brief but shall include at a minimum the following:

1. Description of similar projects

2. Capabilities (including equipment) and staff

PART III – BID EVALUATION AND SELECTION

The County intends to engage the most qualified contractor available for this assignment while minimizing the costs

to the County. Responsiveness to the Invitation to Bid will be a principle basis for evaluation. Bids shall provide a

straightforward and concise presentation adequate to satisfy the requirements of the Invitation to Bid. The proposal

should clearly express the contractor's understanding of the County's specific requirements, indicating the contractor's

qualifications to conduct this service in a thorough and efficient manner.

Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such conflict may

arise if any public official exercises any substantial discretionary function in connection with a government contract,

purchase, payment or other pecuniary transaction without necessary disclosures as defined by Colorado Revised

Statutes (C.R.S.) Section 18-8-308 as amended.

Selection Process.

1. The County reserves the right to reject any and all proposals, to consider alternatives, to waive irregularities

and to re-solicit proposals.

2. The County reserves the right to conduct such investigations of, and discussions with, those who have submitted

proposals (“Proponents”) or other entities as it deems necessary to assist in the evaluation of any proposal or to

secure maximum clarification and completeness of any proposal.

3. All proposals submitted must be valid for a minimum period of ninety (90) days after the date of the proposal

opening. Each Proponent must submit with the proposal a list of all subcontractors, independent contractors or

sub-consultants employed or proposed to be employed by the Proponent in the performance of the contract.

4. Selection of a contractor will be made at the sole discretion of the County. The County may consider the

following criteria when evaluating bids that includes but is not limited to: :

a. Cost;

b. The reputation, experience and efficiency of the Proponent;

c. The ability of the Proponent to perform the contract or provide the goods and services within the time

specified;

d. The comparative quality of the goods and services bid;

e. The Proponent’s performance under previous contracts with Summit County;

f. The number and scope of conditions attached to the proposal;

g. The Proponent’s interest in the project, as well as their understanding of the project scope and the specific

requirements of Summit County; and

h. The application of all of the above criteria to any sub-consultants, subcontractors or products to be utilized

by the Proponent.

5. Contract negotiations will take place with the most qualified contractor. The County reserves the right to

incorporate specific contract provisions into the Proponent’s standard contract if the County’s standard contract

cannot be used. Such provisions include but are not limited to insurance and indemnification provisions and

governmental immunity provisions. If a contract cannot be negotiated, the negotiations will be terminated in

writing and negotiations will begin with the next most qualified contractor.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Summit County Library South Branch Furniture

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