2024 Summit County Chipping Program Contractor
| Agency: | Summit County |
|---|---|
| State: | Colorado |
| Type of Government: | State & Local |
| Posted Date: | Mar 1, 2024 |
| Due Date: | Mar 29, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
2024 Summit County Chipping Program Contractor
|
| Category: | Extension (CSU) |
| Status: | Open |
| Bid Recipient: | Dan Schroder, Summit County CSU Extension Director |
|
|||||||||||||||||||
Attachment Preview
REQUEST FOR PROPOSALS
for
2024 Summit County Chipping Program
Summit County Government’s Wildfire Prevention Program
Posted March 1, 2024
Proposals Due:
Friday, March 29, 2024 at 2:00 p.m. MST/MDT
Proposals may be e-mailed to: dan.schroder@colostate.edu with the subject line: Chipping Proposal.
Overview
Summit County Government (“County”) is soliciting bids from qualified contractors to provide curbside chipping and removal
service of wood piles composed of trees, tree branches and Sage up to approximately 12” in diameter, via one (1) pass
through every neighborhood in Summit County. The program duration is 8 weeks. Two crews will operate concurrently,
one in the North and one in the South. If the winning contractor is unable to complete the job in 8 weeks due to crew and
equipment limitations, the program schedule will expand to 16 weeks. The Chipping Program start date is Monday, June 3,
2024. The program end date is Friday, July 26, 2024. See the schedule and the service area map for further clarification.
Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the County CSU
Extension office. Contact Dan Schroder, Summit County CSU Extension Director, for additional project information at
dan.schroder@colostate.edu or 970-389-5756.
Scope of Services
Contractor shall furnish all labor, transportation, and incidentals necessary to perform the Wildfire Prevention Chipping
Program service. Work involves driving through every Summit County neighborhood and stopping at roadside wood piles
to chip and haul woody material in an efficient manner to designated chip storage locations. After wood pile chipping is
complete, at each location, Contractor will sweep/blow the area of any residual material.
Services performed under this Agreement will be done using the Contractor's own equipment and personnel. Trees, tree branches
and Sage are the intended material to be removed through this program. Construction material, treated lumber, rotten wood,
roots, stumps, clippings or any items other than trees and tree branches are to be left at the original location for landowner
disposal. Work shall be completed as set forth in a contract for this project with the County based upon the contractor’s written
proposal.
Objectives
• Protect communities throughout Summit County from wildland fire.
• Reduce wildfire hazards within the program service areas by removing all wood piles.
• Increase landowner awareness of actions they can take to prepare for wildfire.
• Promote landowner participation in the preparation of wood piles for chipping and removal.
• Utilize woody biomass by delivering to designated staging locations.
• Track landowner participation by parcel.
• Track truck loads delivered to the storage areas by cubic yard.
Date and time of service
Neighborhood wood pile removal activities shall be limited to the hours between 7:00 a.m. and 7:00 p.m., Monday through
Saturday, June 3 – July 26, 2024. The unfavorable alternative end date is September 20, 2024. Chipping operations will not
occur on Monday July 4th as this day is a Federal Holiday. At the discretion of the Contract Administrator, scheduled operations
can be modified and Contractor work can be redirected to other locations based on need and requirement to fulfill chip and
haul work. If, in any given week, the Contractor is unable to chip and haul all material within the service area for said week,
the Contractor will maintain the schedule and move on to the next service area. When the Contractor gets ahead of schedule,
the Contractor will return to locations that were left unfinished. To aid with program efficiency, Summit County staff will
advertise that wood piles are to be placed out on Monday of each service week. Even though staff will encourage landowners
to adhere to the Monday request, the Contractor is required to chip and haul all wood piles regardless of the day of the week
the piles were placed curbside by the landowner. This condition may require the Contractor to return to an address later in
the service week to chip and haul piles placed out after the Contractor has come through the area. The schedule & map below
reflect the 2024 program dates and service areas.
Volumes: Each year, participation tracking is done to support program objectives. Metrics indicate participation in the
Summit County Chipping Program is relatively consistent. The following tables are provided to give applicants an
understanding of past participation levels. A Visual Storyboard is here: https://summitcountyco.gov/chipping &
https://summitcountyco.gov/ForestHealth
2014 Totals
Pickups
Summit County 873
Blue River
192
Breckenridge
255
Dillon
24
Frisco
116
Silverthorne
57
Montezuma
7
Totals
1,524
Cu. Yds. of Biomass: 4,400
Piles
3,356
507
901
74
258
121
29
5,246
2015 Totals
Summit County
Blue River
Breckenridge
Dillon
Frisco
Silverthorne
Montezuma
Totals
Pickups
1,154
158
244
43
114
251
9
1,973
Piles
3,451
442
528
108
211
460
41
5,241
Cu. Yds. of Biomass: 6,300
2016 Totals
Summit County
Blue River
Breckenridge
Dillon
Frisco
Silverthorne
Montezuma
Totals
Pickups
983
119
205
34
144
281
2
1,768
Cu. Yds. of Biomass: 5,480
Piles
3,334
385
488
74
257
590
13
5,141
2017 Totals
Summit County
Blue River
Breckenridge
Pickups
1,313
177
332
Dillon
47
Frisco
167
Silverthorne
278
Montezuma
9
Totals
2,323
Cu. Yds. of Biomass: 5,120
Piles
5,760
616
1,180
141
383
662
44
8,786
2018 Totals
Pickups
Summit County
Blue River
1,027
83
Breckenridge
166
Dillon
68
Frisco
164
Silverthorne
275
Montezuma
5
Totals
1,788
Cu. Yds. of Biomass: 4,420
Piles
5,233
571
1,053
161
252
746
36
8,052
2019 Totals
Pickups
Summit County
1,063
Blue River
115
Breckenridge
277
Dillon
24
Frisco
240
Silverthorne
210
Montezuma
2
Totals
1,931
Cu. Yds. of Biomass: 5,400
Piles
2,408
182
427
40
332
341
8
3,738
2020 Totals
Summit County
Blue River
Breckenridge
Dillon
Frisco
Silverthorne
Montezuma
Totals
Pickups
1330
165
310
42
135
233
*see county*
2,215
Cu. Yds. of Biomass: 6,790
2021 Totals
Pickups
Summit County 1011
Blue River
125
Breckenridge
243
Dillon
39
Frisco
132
Silverthorne
259
Montezuma
1
Totals
1,810
Cu. Yds. of Biomass: 4,800
2022 Totals
Pickups
Summit County 775
Blue River
117
Breckenridge
214
Dillon
11
Frisco
104
Silverthorne
173
Montezuma
2
Totals
1,396
Cu. Yds. of Biomass: 3,979
2023 Totals
Summit County
Blue River
Breckenridge
Dillon
Frisco
Silverthorne
Montezuma
Totals
Pickups
785
94
232
9
123
199
0
1,442
Cu. Yds. of Biomass: 3,870
10 Years: 2014-2023 Pickups
Summit County
10,314
Blue River
1,345
Breckenridge
2,478
Dillon
341
Frisco
Silverthorne
Montezuma
1,439
2,216
37
Totals
18,170
Total Cu. Yds. of Biomass: 50,559
Indemnification and Insurance
Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses
arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising
out of the performance of services by Contractor. No later than seven (7) days following the execution of an
Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with
certificates of insurance evidencing the types and amounts of insurance specified below:
a. Worker’s Compensation and Employer’s Liability:
i. Worker’s Compensation must be maintained with the statutory limits.
ii. Employer’s liability is required for minimum limits of:
▪ $1,000,000 Each Accident
▪ $500,000 Disease Policy
▪ $1,000,000 Disease Each Employee
b. Commercial General Liability:
i. $1,000,000 Each Occurrence
ii. $2,000,000 General Aggregate
iii. $2,000,000 Products Completed Operations Aggregate
c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability
arising out of any auto (including owned, hired and non -owned autos) used in the performance of
services under this Agreement.
i. $1,000,000 Combined Single Limit Each Accident
Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written
approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be
provided to the County upon request. With regard to all insurance, such insurance shall:
• Be primary insurance to the full limits of liability herein before stated and, should County have other valid
insurance, County insurance shall be excess insurance only; and
• Not cancelled without thirty (30) days prior written notice to the County.
Proposal Format
Performance services outlined in this request for proposals shall be clearly stated to allow the County to
effectively evaluate each proposal. Potential daily schedule of services should also be included.
SCG Version 02.22
Refinements and Improvements
Applicants should feel free during the proposal submission process to provide any suggestions or comments that might
be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not
committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this
work. The following pages contain the RFP instructions and owners requirements.
Part I - ADMINISTRATIVE INFORMATION
A. Issuing Officer
This Request for Proposals (“RFP”) is issued by Summit County CSU Extension. For questions, please contact Dan
Schroder, at dan.schroder@colostate.edu or 970-389-5756.
B. Purpose
This RFP provides prospective contractors with sufficient information to prepare and submit proposals for
consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks
outlined in the RFP.
C. Scope
This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein.
These are mandatory requirements that must be met to be eligible for consideration.
D. Scheduling
Proposals may be e-mailed to: dan.schroder@colostate.edu with the subject line: Chipping Proposal.
Proposals are due Friday, March 29, 2024 at 2:00 p.m. MST/MDT
The proposal should outline the schedule for commencement of service.
E. Inquiries and Questions
Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification of
the any requirements or schedule a site visit to the properties. Direct all inquiries to:
Dan Schroder, Summit County CSU Extension Director
Community Development
970-389-5756
Dan.schroder@colostate.edu
Time Schedule:
Friday, March 1, 2024 Request for Proposals publicly advertised and posted on County website
Friday, March 22, 2024 Deadline for all Questions
Monday, March 25, 2024 All Questions, Comments and Responses to Questions posted by the County at Bids and
Proposals on www.SummitCountyCO.gov
Friday, March 29, 2024, Proposals must be submitted via email to Dan.schroder@colostate.edu
no later than 2:00 p.m. MST/MDT
Friday, March 29, 2024 Official Bid Opening at 2:30pm.
Notice of Award sent by Friday, April 5, 2024.
SCG Version 02.22
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Chelsea Carnoali, MPA Partnership Strategist Eagle County Public Health and Environment 970-471-4827 chelsea.carnoali@eaglecounty.us
Eagle County
Bid Due: 5/20/2024
Eagle County would like to invite Service Provider partners to negotiate terms and
Eagle County
Bid Due: 7/12/2024
Unincorporated Eagle County, Public-Private Partnership for Broadband Initiative, Invitation to Negotiate June 12,
Eagle County
Bid Due: 6/12/2024
Follow Operating Fund Web Portal Digital Training Videos Active Contract Opportunity Notice ID
Federal Agency
Bid Due: 2/16/2025