Subsurface Exploration & Geotechnical Engineering Services for Steuben County Bridges

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Feb 5, 2024
Due Date:	Feb 29, 2024
Solicitation No:	GC-24-007-Q
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

Request for Quotation

DATE:

February 1, 2024

RE:

Subsurface Exploration & Geotechnical Engineering Services

for Steuben County Bridges #GC-24-007-Q

Notice is hereby given that the Public Works Committee of the Steuben County

Legislature and the Steuben County Public Works Department will receive quotes per

specifications for Subsurface Exploration and Geotechnical Engineering Services.

Specifications and proposal forms are available at the Steuben County Purchasing

Department, 3 East Pulteney Square, Bath, New York 14810. Telephone number: 607-

664-2484. These documents are also available on the Steuben County website at

www.steubencountyny.gov.

Interested parties assume all responsibility and must satisfy themselves that their

request for mailed specifications is executed.

Quotations on our prepared forms will be received until 1:30 P.M. local time on

Thursday, February 29, 2024 at the Purchasing Department, at which time they will be

opened and publicly read.

Interested parties may contact Andrew G. Morse, Steuben County Department of

Purchasing, 3 East Pulteney Square, Bath, New York 14810. Telephone number: (607)-

664-2484.

___________________

Andrew G. Morse

Director of Purchasing

Request for Quotation for Subsurface Exploration and Geotechnical

Engineering Services Document # GC-24-007-Q

GENERAL TERMS AND CONDITIONS

1. Objective:

This quote document is published to obtain competitive pricing for:

Subsurface Exploration and Geotechnical Engineering Services for Steuben

County Bridges, BINS 2216660 Red Spring Run Road, Canisteo; 2217480 Bean

Station Road, Prattsburgh.

2. Acquisition of Quote Documents:

a. Quote documents are available, as of this date, at the Steuben County

Purchasing Department, 3 East Pulteney Square, Bath, New York. The

office is open Monday – Friday, 8:30 A.M. – 4:30 P.M., except holidays.

Telephone number (607) 664-2484. These documents are also available

on the internet; Steuben County website at www.steubencountyny.gov.

b. Each offeror bears sole responsibility for acquisition of quote documents.

Request for quote documents to be forwarded is neither a guarantee nor

an incurred obligation on the part of Steuben County to ensure requestor’s

receipt of quote documents; timely or otherwise.

c. Receipt of these quote documents, unsolicited or otherwise, shall not be

construed a pre-determination of your company’s qualifications to receive a

contract award. Nor shall said receipt of these quote documents be

interpreted an endorsement that the recipient’s equipment, materials,

products, and/or services are in compliance with the quote specifications.

3. Document Number:

a. This document has been assigned the following number:

GC-24-007-Q.

b. Relevant award(s), contract(s), agreement(s), correspondence, etc. shall

reference the assigned document number.

c. It shall be understood by all interested parties that unless amended by,

and only to the extent amended by, the Commissioner of Public Works or

the Director of Purchasing, this document (as well as all requirements set

forth herein) shall become an integral component of any and all relevant

contract(s)/purchase order(s)/agreement(s).

4. Examination, Interpretation, Correction of Quote Documents:

Each offeror shall examine all quote documents and judge all matters relating to

the adequacy and accuracy of such documents. Any inquiries, suggestions or

requests concerning interpretation, clarification or additional information

pertaining to this quote solicitation shall be in writing and submitted to the

Purchasing Department prior to the scheduled quote opening. The County shall

not be responsible for oral interpretations given by any county employee,

representative or others. The issuance of written addendum/addenda is the only

official method whereby interpretation, clarification or additional information can

be given.

5. Requirements:

a. Prevailing Law -

To all interested parties – any and all requirements specified herein

notwithstanding, it is Steuben County’s intent that, in all instances and

under any circumstance, the law of the land shall be in force. Steuben

County does not knowingly request nor does it knowingly authorize

action(s) which are contrary to the laws, regulations, mandates and all

such statutes which are in force at any time during the term of any

contract awarded as a result of this quote solicitation. Laws, regulations,

mandates and all such statutes as promulgated by authorized government

entities shall prevail.

b. Requirements –

It shall be understood and agreed by all interested parties that, unless

amended (specifications modified and/or waived) by Steuben County, and

only to the extent amended by the County, any and all information

contained in this quote document is to be considered an essential

component of the quote document and subsequent contract(s) AND that

the quote document as published or amended represents the

requirements acceptable to Steuben County.

However, any and all requirements specified herein notwithstanding, it

shall be understood and agreed by all interested parties that the following

shall apply:

Steuben County reserves as its right, the right to amend (modify and/or

waive) specifications where such amendment;

i. does not alter the essential nature and/or performance (the form,

function, and utility) of the equipment, product, or service.

ii. encourages the proffer of equivalent equipment, product, or service

from interested vendors and manufacturers.

c. Unless amended (specifications modified and/or waived) by the County,

and only to the extent amended by the County, this document (all

information, terms and conditions, requirements, specifications, and

addendum/addenda) shall prevail. If amended, said document as

amended shall prevail.

i. Award of a quote shall not be construed as approval, by the

County, for the awardee to deviate from this document; regardless

of whether said deviation(s) is stated in the offeror's attachment(s)

to its quote.

ii. Further, the County shall not be bound by the contents and

language expressed in the offeror's quote attachment(s) to its

quote; including any attachment(s) submitted to the offeror by

manufacturers, sub-contractors, suppliers, and other parties.

6. Preparation of Quote Documents:

Quotes must be submitted on the forms provided in the quote documents and

prepared in the following manner:

a. All quote forms shall be legibly completed using a permanent medium

(e.g. ink, typewriter, laser printer, etc.).

i. If the submittal of unit price(s) is a requirement, said unit price(s) shall

prevail.

ii. All mathematical functions (extensions, additions, etc.) are subject to audit.

iii. In the event of a discrepancy between the price in words and that

in figures, the lower price shall be considered the price quote.

iv. Each price quote shall be expressed as a numerical dollar value;

indicators such as ditto marks, arrows, etc. are not acceptable.

b. All forms requiring the offeror’s signature shall be signed by the offeror or

the offeror’s authorized representative. Erasures and/or alterations shall

be initialed by the individual whose signature appears on the quote forms.

c. The offeror shall submit the quote in accordance with the quote

documents and shall not make any changes in the wording of the quote

forms or make any stipulations or qualify the quote in any manner.

d. Unless otherwise specified by Steuben County, all quotes are required to

be: FOB Destination, freight allowed. Destination to be

designated by the County.

e. All quotes shall be firm for a period of forty-five (45) days from the quote

opening date; during which time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

a. Clause –

“By submission of this quote, each offeror and each person signing on

behalf of any offeror certifies, and in the case of a joint quote, each party

thereto certifies as to its own organization, under penalty of perjury, that

to the best of knowledge and belief:

i. The prices in this quote have been arrived at independently without

collusion, consultation, communication or agreement, for the

purpose of restricting competition, as to any matter relating to such

prices with any other offeror or with any competitor;

ii. Unless otherwise required by law, the prices which have been

quoted in this quote have not been knowingly disclosed by the

offeror and will not knowingly be disclosed by the offeror prior to

opening, directly or indirectly, to any other offeror or to any

competitor; and

iii. No attempt has been made or will be made by the offeror to induce

any other person, partnership or corporation to submit or not to

submit a quote for the purpose of restricting competition.”

b. The offeror shall submit a signed and dated Non-Collusive Bidding

Certificate with its quote. Said certificate is mandated by Section 103-d of

the General Municipal Law. Reference the “NON-COLLUSIVE BIDDING

CERTIFICATE” form included in this quote document.

8. Hold Harmless Clause and Form:

a. Clause –

“HOLD HARMLESS. The Agent shall at all times defend, indemnify and

hold harmless the County of Steuben and its employees from any and all

claims, damages or judgments or for the defense or payment thereof,

based on any claim, action or cause of action whatsoever, including any

action for libel, slander, or personal injury, or any affiliated claims, by

reason of any act or failure to properly act on the part of Agent and in

particular as may arise from the performance under this contract. Such

obligation to the County shall not be construed to negate, abridge or

reduce other rights of indemnity which would otherwise exist. This

provision shall supersede any other provision in this Agreement deemed

to be in conflict, unless specifically stated otherwise. In the event of an

injury by the subcontractor or its employees, they shall cause notice to be

served upon the County within twenty-four (24) hours of any such injury.”

b. The offeror shall submit a signed and dated Hold Harmless Clause form

with its quote. Reference the “HOLD HARMLESS CLAUSE” form

included in this quote document.

9. Prevention of Sexual Harassment:

Contractor hereby represents that said contractor is in compliance with New York

State Labor Law Section 201-g entitled “Prevention of Sexual Harassment”.

Contractor offering to provide services pursuant to this contract, as a Consultant,

joint venture consultant, subcontractor, attests that its performance of the

services outlined in this contract has a written policy addressing sexual

harassment prevention in the workplace and provides training, which meets the

New York State Department of Labor’s model policy and training standards, to all

employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement

document, each contractor and each person signing on behalf of any contractor

certifies, and in the case of a joint submission each party thereto certifies its own

organization, under penalty of perjury, that the submitter has and has

implemented a written policy addressing sexual harassment prevention training

to all of its employees. Such policy shall at minimum meet the requirements of

Section Two Hundred One – g of the New York State Labor Law (NYS Labor Law

§201-g).

10. Sales Tax Exemption:

The County is exempt from payment of sales and compensating use taxes of the

State of New York and of cities and counties within the State of New York.

11. Equivalents:

Where, in the quote documents, one certain kind, type, brand, technology or

product manufacturer is named, it shall be regarded as the required standard of

quality. It is not meant to exclude competition in any way. Similar equipment,

products, or service, which are equal in quality, performance, compatibility and

equally adaptable for the intended purposes, as determined by the County, and

are submitted as specified in the quote documents, will be considered and may

be accepted. The decision of the County as to equal will be final.

12. Supportive Documentation:

In addition to specifications stated herein, all equipment/material/products/

services shall meet or exceed current standards of the industry. All technical

tolerances, ratings, power outputs or any technically specified criteria contained

Bid Number:	GC-24-007-Q
Bid Title:	Subsurface Exploration & Geotechnical Engineering Services for Steuben County Bridges
Category:	General County Bids
Status:	Open

Subsurface Exploration & Geotechnical Engineering Services for Steuben County Bridges

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