Substation Upgrade/Addition
| Agency: | Polk County Public Schools Facilities and Operations |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 25, 2026 |
| Due Date: | Mar 17, 2026 |
| Solicitation No: | 2026-001 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Edgecombe-Martin County Electric Membership Cooperative
Edgecombe-Martin County Electric Membership Cooperative
Status
Active
Active
Fiscal Year
2026
2026
Title
Substation Upgrade/Addition
Substation Upgrade/Addition
Type
Request for Proposal
Request for Proposal
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
Yes
Yes
Performance Bond Amount
Construction Bond Required
Yes
Yes
Construction Bond Amount
Scope of Services
Edgecombe-Martin County EMC is requesting pricing proposals from qualified firms to provide engineering design, material procurement, and construction management services for the upgrade of an existing medium voltage electrical substation in Edgecombe County, NC. The selected firm will be responsible for developing the technical design, procuring required materials, and managing contractor crews during construction to ensure the project is completed safely, on schedule, and in compliance with all applicable codes and standards. * Project Overview The project consists of expanding an existing 115 kV / 13.2 kV substation footprint. The new medium voltage bus shall be rated 26.4 kV or 34.5 kV and will serve an industrial park; thus, it shall not be directly connected to the existing bus. Two new power transformers shall be installed (minimum rating of 50/67/83 MVA). The scope may include, but is not limited to, equipment replacement or expansion, protection and control upgrades, and associated civil and electrical work. The existing substation is expected to remain operational during portions of the upgrade. * Scope of Services Responding firms should provide a detailed description of their proposed approach and **associated costs** for the following services: 1. Engineering & Design
- Evaluation of existing substation equipment and site conditions
- Development of conceptual and detailed design packages
- One-line diagrams, layouts, schematics, grounding plans, and material specifications
- Protection, control, and SCADA design
- Compliance with NESC, NEC, IEEE, OSHA, and applicable local standards
- Engineering support during procurement and construction 2. Material Procurement
- Development of equipment and material lists based on approved designs
- Preparation of technical specifications for vendor quotations
- Solicitation and evaluation of supplier quotes
- Coordination with EMCEMC on vendor selection and approvals
- Procurement scheduling to support construction sequencing
- Expediting, logistics coordination, and material delivery tracking 3. Construction & Contractor Crew Management
- Construction planning and sequencing to minimize outages
- On-site or remote oversight of contractor crews
- Coordination of contractor activities and schedules
- Safety oversight and enforcement of site safety requirements
- Quality control, issue resolution, and progress reporting
- Support with commissioning, testing, and project closeout * Pricing & Proposal Requirements Please include the following in your quote submission:
- Lump sum or itemized pricing for engineering, material procurement, and construction management services
- Identification of whether material costs are included or provided as pass-through expenses
- Assumptions, exclusions, and anticipated reimbursable expenses
- Proposed project schedule
Edgecombe-Martin County EMC is requesting pricing proposals from qualified firms to provide engineering design, material procurement, and construction management services for the upgrade of an existing medium voltage electrical substation in Edgecombe County, NC. The selected firm will be responsible for developing the technical design, procuring required materials, and managing contractor crews during construction to ensure the project is completed safely, on schedule, and in compliance with all applicable codes and standards. * Project Overview The project consists of expanding an existing 115 kV / 13.2 kV substation footprint. The new medium voltage bus shall be rated 26.4 kV or 34.5 kV and will serve an industrial park; thus, it shall not be directly connected to the existing bus. Two new power transformers shall be installed (minimum rating of 50/67/83 MVA). The scope may include, but is not limited to, equipment replacement or expansion, protection and control upgrades, and associated civil and electrical work. The existing substation is expected to remain operational during portions of the upgrade. * Scope of Services Responding firms should provide a detailed description of their proposed approach and **associated costs** for the following services: 1. Engineering & Design
- Evaluation of existing substation equipment and site conditions
- Development of conceptual and detailed design packages
- One-line diagrams, layouts, schematics, grounding plans, and material specifications
- Protection, control, and SCADA design
- Compliance with NESC, NEC, IEEE, OSHA, and applicable local standards
- Engineering support during procurement and construction 2. Material Procurement
- Development of equipment and material lists based on approved designs
- Preparation of technical specifications for vendor quotations
- Solicitation and evaluation of supplier quotes
- Coordination with EMCEMC on vendor selection and approvals
- Procurement scheduling to support construction sequencing
- Expediting, logistics coordination, and material delivery tracking 3. Construction & Contractor Crew Management
- Construction planning and sequencing to minimize outages
- On-site or remote oversight of contractor crews
- Coordination of contractor activities and schedules
- Safety oversight and enforcement of site safety requirements
- Quality control, issue resolution, and progress reporting
- Support with commissioning, testing, and project closeout * Pricing & Proposal Requirements Please include the following in your quote submission:
- Lump sum or itemized pricing for engineering, material procurement, and construction management services
- Identification of whether material costs are included or provided as pass-through expenses
- Assumptions, exclusions, and anticipated reimbursable expenses
- Proposed project schedule
Dates(All times are listed as
EST
)
Broadcast Date
2/25/2026 12:00 PM EST
2/25/2026 12:00 PM EST
Question End Date
3/11/2027 5:00 PM EST
3/11/2027 5:00 PM EST
Sample Due Date
Due Date
3/17/2026 2:00 PM EST
3/17/2026 2:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
1 Day(s)
1 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
3 Day(s)
3 Day(s)
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 0
| Type | Name | Description | File Type |
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 1
| Question | Date Asked | Answer | Date Answered |
| Good afternoon! Are there any documents attached to this project? | 2/25/2026 3:48:30 PM |
Commodity Codes
Total: 1
| Code | Description |
| [918-42] | Engineering Consulting |
Publications
Total: 0
| Publication | Date |
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