2026 Stump Grinding RFP

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
Department of Public Works
April 22, 2026
NOTICE TO BIDDERS
REQUEST FOR PROPOSALS
It is the intent of the City of Grand Haven to receive bids for Stump Removal for the City of Grand Haven.
Sealed proposals must be received by the City of Grand Haven, 519 Washington Avenue, Grand Haven,
Michigan, 49417, ATTN: Ms. Maria Boersma, City Clerk, before 10:15 a.m. local time, Wednesday, May,
6, 2026, at which time the proposals will be publicly opened and read aloud. Proposals must be submitted
on the official proposal form attached. Sealed proposal envelopes must be clearly marked on the outside
Stump Removal
Copies of the Requests for Proposals (RFP) that contain the minimum specifications and official proposal
forms are available at the City Clerk's office at City Hall, 519 Washington Avenue, Grand Haven,
Michigan 49417; at the Department of Public Works, 1120 Jackson St. Grand Haven Mi. 49417; or online
from the City's Web site: www.grandhaven.org.
Any questions regarding this RFP or the minimum specifications shall be directed to Derek Lemke,
Facilities and Grounds Manager, at 616-847-3493.
The City of Grand Haven reserves the right to reject any or all bids or any parts of the same, to waive any
irregularities and to accept any bid in its own best interest.
Derek Lemke
Facilities and Grounds Manager
Department of Public Works
City of Grand Haven,
Page 1 of 1

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
April 22, 2026
INSTRUCTIONS TO BIDDERS
1. SPECIAL CONDITIONS: Special conditions included in the Bid Document shall take
precedence over any provisions stipulated hereunder.
2. APPLICABLE LAWS: The revised code of the state of Michigan, Charter of the City of
Grand Haven, and all city ordinances insofar as they apply to the laws of competitive
bidding, contracts, and the purchases, are made a part hereof.
3. WORKMEN'S COMPENSATION: Insofar as Workmen's Compensation is concerned,
the bidder or contractor agrees to furnish, upon request, certified copies of policies and
adequate certificates pertaining thereto as evidence that bidder carries Workmen's
Compensation Insurance.
4. INFRINGEMENTS AND INDEMNIFICATIONS: The bidder, if awarded an order or
contract, agrees to protect, defend, and save the City harmless against any demand for
payment for the use of any patented material, process, article, or device that may enter into
the manufacture, construction, or form as part of the work covered by either order or
contract. He/she further agrees to indemnify and save the City harmless from suits or actions
of every nature and description brought against it, for or on account of any injuries or
damages sustained by a party or parties, by or from any of the acts of the contractor, his/her
servants, or agents.
To this extent, the bidder or contractor agrees to furnish adequate Public Liability and
Property Damage Insurance, the amounts of which will be determined by the City whenever
such insurance is deemed necessary. When so required, the types and amounts of insurance
to be provided will be set forth in the Instructions to Bidders (See Item 21).
5. DEFAULT PROVISIONS: In case of default by the bidder or contractor, the City of Grand
Haven may procure the articles of services from other sources and hold the bidder or
contractor responsible for any excess costs occasioned thereby.
In case of an error by the bidder in making up a proposal, the City may reject such a proposal
upon presentation of a petition accompanied by a sworn affidavit of error which sets forth
the error, the cause thereof, and sufficient evidence to substantiate the claim.
6. PRICING: Prices should be stated in units of quantity specified in the Bid Document. In
case of discrepancy in computing the amount of the bid, the unit prices quoted will govern.
7. QUANTITIES: When approximate quantities are stated, the City reserves the right to

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
increase or decrease the quantity as best fits its needs.
8. DELIVERY: Quotations should include all charges for delivery, packing, crating,
containers, etc. Unless otherwise stated by the bidder, prices quoted will be considered as
being based on delivery to the destination designated in the Bid Document and to include
all delivery and packing charges.
9. SPECIFICATIONS: Unless otherwise stated by the bidder, the proposal will be considered
as being in strict accordance with the specifications outlined in the Bid Document.
References to a particular trade name, manufacturer's catalog, or model number are made
for descriptive purposes to guide the bidder in interpreting the requirements of the City.
They should not be construed as excluding proposals on other types of materials, equipment
and supplies. However, the bidder, if awarded a contract, will be required to furnish the
particular item referred to in the specifications or description unless a departure or
substitution is clearly noted and described in the proposal and approved by the City.
10. SAMPLES: Samples, when requested, shall be filed prior to the opening of bids and must
be furnished free of expense to the City and if not destroyed, will upon request be returned
at the bidder's expense.
11. TAXES: Contractor shall include and be deemed to have included in his bid and contract
price, Michigan State Sales and Use Taxes currently imposed by Legislative enactment and
as administered by the Michigan Department Treasury, Revenue Division, on the bid date.
If the Contractor is not required to pay or bear the burden, or obtains a refund or drawback
in whole or in part of any Michigan Sales or Use Tax, interest or penalty thereon, which was
required to be, and was deemed to have been, included in the bid and contract price, the
contract price shall be reduced by the amount thereof and the amount of such reduction,
whether as a refund or otherwise, shall endure solely to the benefit of the City of Grand
Haven.
12. BID INFORMALITIES AND REJECTION: The City reserves the right to waive any
nonconformity, irregularity or informalities in any bid, to negotiate with the selected bidder,
and to award the bid in its determination of its best interest.
13. AWARD: Unless otherwise specified in the Bid Document, the City reserves the right to
accept or reject any item in the bid. Unless otherwise stated in the Bid Document, bidders
may submit proposals on any item or group of items, provided however that the unit prices
are shown as requested.
As soon as the award is made, an order or contract document will be sent to the successful
bidder for execution and bond if necessary. If the contracts are not executed and returned
to the City of Grand Haven within 10 days of the date of sending, the Bid Surety, if required,
will be declared forfeited as liquidated damages.

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
14. PAYMENTS: Partial payments may be made upon presentation of a properly executed
claim voucher, unless otherwise stated in the Bid Document. The final payment will be
made by the City when the materials, supplies or equipment have been fully delivered and
accepted or the work completed to the full satisfaction of the City. Increases in contract
costs shall be approved in writing, prior to excess expense being incurred. Approval of
increases may require formal action by City Council.
15. BIDDER'S SIGNATURE: Each proposal and bid surety form must be signed by the bidder
with his/her usual signature. All signatures should be in full.
Bids by partnership must be signed by one or more of the partners in the following manner:
"John Jones and James Smith, D.B.A., Smith Jones Company, by John Jones, a partner".
Bids by corporations must be signed with the names of the corporation, followed by the
signature and designation of the president, vice-president or person authorized to bind it in
the matter.
16.SUBMISSION AND RECEIPT OF BIDS: Inquiries involving an expenditure exceeding the
limits established in the City Charter usually require advertising over a period of at least five
(5) days prior to the scheduled bid opening. Proposals of this nature are publicly read at 10
o'clock AM (unless otherwise noted) on the date bids are scheduled to be received.
Proposals to receive consideration must be received prior to the specified time of opening and
reading as designated in the Notice to Bidders.
Bidder must use the Proposal Form furnished by the City as none other may be accepted.
The Proposal Form must be returned intact.
Removal of any Proposal Form thereof may invalidate the bid.
Specifications and plans referred to in this bid document by reference only, need not be
returned with the Proposal Form, however, no excision of material physically incorporated in
the bid document will be permitted.
Bids are to be submitted in sealed envelopes and identified as requested in the Notice to
Bidders.
Separate proposals must be submitted on each reference number and proposals shall be
typewritten or written in ink.
Proposals having any erasures or corrections thereon may be rejected unless explained or noted
over the signature of the bidder.

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
17. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS: No oral
interpretation will be made to any bidder as to the meaning of the bid and/or Contract
Documents or any part thereof. Every request for such an interpretation shall be made in
writing to the City of Grand Haven. Any inquiry received within a reasonable time prior
to the date fixed for the opening of bids will be given consideration. Every interpretation
made to a bidder will be on file in the Clerks office of the City of Grand Haven. In addition,
copies will be kept on file at the City Clerk's office and posted on the City website. All
bidders shall be bound by such interpretations whether or not received by the bidders.
18. CHANGES AND ADDENDA TO BID DOCUMENTS: Each change or addenda issued
in relation to this bid document will be on file in the Clerks Office of the City of Grand
Haven and posted on the City website. It shall be the bidder's responsibility to make inquiry
as to the changes or addenda issued. All such changes or addenda shall become part of the
contract and all bidders shall be bound by such changes or addenda. Information on all
changes or addenda issued will be available at the City Clerk's office and the City website.
19. Permitting: The contractor will be responsible for all permitting necessary, and calling for
Miss Dig at all locations.
20. INSURANCE REQUIREMENTS: The Contractor will secure and maintain insurance
during the term of the contract from an insurance company authorized to do business in the
State of Michigan that will protect contractors and subcontractors and the City from all
liability (public liability, personal injury and property damage) claims which may arise from
operations under the contract. The Contractor may not start work until evidence of all
required insurance has been submitted and approved by the City. The contractor must cease
work if any of the required insurance is canceled or expires. Three (3) copies of certificates
of insurance shall be submitted to be approved by the City prior to the execution of the
contract. The Certificate shall specifically name the City as an additional insured party. The
certificates must contain the agreement of the insurance company notifying the City in
writing ten (10) days prior to any cancellation or material alteration of the policy. The
Contractor shall not allow any work under the contract to be performed by a subcontractor
unless evidence of similar insurance covering the activities of the subcontractor is submitted
to and approved by the City. The limits of insurance shall not be less than the following:
A. Workers Compensation Insurance in the amount required by Michigan Law.
B. General Liability:
Bodily Injury and Property Damage combined:
Each Occurrence $1,000,000.00
Aggregate $1,000,000.00
Personal Injury $1,000,000.00
C. Automobile Insurance for Vehicles:
Bodily Injury Each Person $1,000,000.00
Bodily Injury Each Accident $1,000,000.00

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
Property Damage Each Accident $1,000,000.00
End of Instructions to Bidders Section

2026 Stump Removal List
(As of March 30, 2026)
Quote Specifications
The City of Grand Haven will accept quotes for stump removal within the City limits. There are
92 tree stumps of various sizes, listed below.
* All stumps are to be ground to a minimum of six inches below surrounding grade
* Material may be left on site and will be removed by City staff
* Site restoration including top soil and seeding will be handled by City staff
* Contractor is responsible for all permitting and Calling Miss Dig at all locations
* Work is to be completed by June 30, 2026
* Contractor is required to obtain a right of way permit through the Department of Public
Works
Address Size of Tree Kind of Tree
East Side
1147 Ottawa Medium Maple
1132 Ottawa Medium Maple
1132 Oakes Medium Maple
1335 Oakes Small Red Bud
1350 Taylor Medium Maple
1235 Marion Medium Locust
1050 Marion Medium Maple
718 S. Ferry (on Park by driveway) Medium Maple
1302 Woodlawn Small London Plane
612 S. Ferry (on Woodlawn middle tree) Med/Large Hackberry
600 S. Ferry (on Waverly) Medium Maple
1406 Colfax Medium Maple
1243 Colfax Large Maple
938 Colfax 2 Medium Maple
1633 Colfax Medium Maple
937 Grant Large Maple
1604 Slayton Medium Maple
1400 Slayton Small Maple
1401 Slayton Small Maple
1332 Slayton Medium Maple
124 Eastern (on Pennoyer) Medium Maple
1817 Colfax Medium Maple
1556 Franklin Medium Maple
100 S. Beechtree Medium Maple
1119 Franklin Medium Maple

1111 Franklin Small Willow
1023 Franklin 2 Large Maples
1327 Washington 2 Large Maple
1308 Washington (east of property) Small Linden
1047 Washington Small Linden
1331 Columbus Large Maple
1415 Columbus Large Maple
1333 Fulton 2 Small Red Bud
1137 Fulton Small Maple
704 Despelder (south tree) Medium Maple
944 12 Washington (on Despelder) Large Maple
1203 Waverly (on Albee) Large Maple
295 N. Beechtree Small Linden
1249 Pennoyer (on S. Griffin) Large Maple
1226 Pennoyer (by driveway) Medium Maple
Address Size of Tree Kind of Tree
East Side
1001 Franklin Medium Maple
932 Franklin Small Maple
930 Franklin Large Maple
1030 Ohio on S. Ferry 6 Large Linden
West Side
416 Jackson Small Maple
222 Franklin Medium Maple
520 Pennoyer Small
823 Slayton Medium Maple
518 Grant Large Maple
519 S. 7th St. (on Grant) Large Maple
608 Clinton Medium Maple
511 Ohio Small Maple
439 Ohio Large Maple
421 Ohio Small
632 Lake Small Maple
209 N. 3rd Large Maple
426 Grant 2 Large Maples
534 Washington Large Maple
1601 Pine Ridge Medium Maple
505 Arlington Medium Maple
219 Jackson (west of 219 Jackson broken pear) Medium Pear
742 Grant Small Rosa Sharon
515 S. Beacon (on Colfax) Large Maple
City Parks and Properties
Hatton (behind bench by gazebo) Medium Maple

Tip Lot (east entrance west tree) Medium Maples
2nd St. Bathrooms 2 Medium Pears
Harbor Island (East of Railroad Tracks on Coho) 6 Large Willows
Harbor Island (West of Railroad Tracks on Coho) 5 Large Willows
Cemetery
Blk 30 Large Beech
Blk 26 Large Beech
Blk 29 Large Maple
East of east gate Large Beech

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
Ms. Maria Boersma, City Clerk
Grand Haven City Hall
519 Washington Ave.
Grand Haven, Michigan 49417
Dear Ms. Maria Boersma
Completely in accordance with your notice, instructions and specifications dated May 6, 2026,
for "Stump Removal -2026", we propose to provide a complete stump removal service at the
net price quoted below:
Complete removal of 92 stumps at the locations provided. $__________________
The entire job will be completed with ______ days from
The date of order.
For any additional stumps to be removed, the charge $__________________
Is (per hour, including labor, machinery and materials)
_______________________________
Company Name
_______________________________
Street/ mailing address
_______________________________
Signature
_______________________________
Printed Name