Stump Grinding

Agency:	City of Nixa
State:	Missouri
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Apr 23, 2024
Due Date:	May 1, 2024
Solicitation No:	RFP-022-2024/E Addendum 1
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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RFP-022-2024/E Addendum 1

Stump Grinding

Issue Date: 4/23/2024

Questions Deadline: 4/29/2024 12:00 PM (CT)

Response Deadline: 5/1/2024 10:00 AM (CT)

Contact Information

Contact: Stephanie Ewing

Address: Purchasing

City Hall

715 W. Mt. Vernon St.

PO Box 395

Nixa, MO 65714

Phone: (417) 449-0555

Email: sewing@nixa.com

Page 1 of 10 pages

Deadline: 5/1/2024 10:00 AM (CT)

RFP-022-2024/E Addendum 1

Event Information

Number:

RFP-022-2024/E Addendum 1

Title:

Stump Grinding

Type:

Request for Proposal

Issue Date:

4/23/2024

Question Deadline: 4/29/2024 12:00 PM (CT)

Response Deadline: 5/1/2024 10:00 AM (CT)

Notes:

The City of Nixa is issuing a Request for Proposal for the procurement of Stump

Grinding services.

The City highly encourages electronic submissions via this online bidding system as

it expedites the process and helps to alleviate errors. However, paper bids will still

be accepted, if necessary. If you are manually submitting a bid, all bid content must

be in a sealed envelope. Bids must be delivered by the stated close date and time.

NO EMAILED OR FAXED bids will be accepted.

Public unsealing of bid responses will take place at:

City of Nixa

Purchasing

715 W. Mt. Vernon St.

Nixa, MO 65714

Please submit any questions regarding this bid in writing to the Purchasing Manager,

Stephanie Ewing at sewing@nixa.com.

All quantities listed in this bid are estimated and can be changed +/- upon ordering.

The City of Nixa reserves the right to accept or refuse any or all bids.

Ship To Information

Contact: Brian Denney

Address: Electric

1111 Kathryn Street

Nixa, MO 65714

Phone: (417) 725-2353

Billing Information

Address: 715 W. Mt. Vernon Street

PO Box 395

Nixa, MO 65714

Phone: (417) 725-2353

Bid Attachments

Stump Grinding- Scope of Work.pdf

Scope of Work

No OCP-Contract for Services.pdf

Contract for Services

Affidavit of Business Entity.pdf

E-Verify

Terms and Conditions-Stump Grinding.pdf

Terms and Conditions

Page 2 of 10 pages

Deadline: 5/1/2024 10:00 AM (CT)

View Online

RFP-022-2024/E Addendum 1

W-9.pdf

W-9

ACH Authorization Form.pdf

ACH Authorization

VENDOR APPROVAL APPLICATION.pdf

Vendor Application Form

View Online

Requested Attachments

E-Verify

(Attachment required)

Please download the "Affidavit of Business Entity", located on the Attachment tab. Complete the document and upload

it here.

Additional Documentation

If you have additional documentation you wish to provide, please upload it here. File size limitation is 250MB. If your

files are larger than the limitation, a zip file containing the documents can also be uploaded.

Vendor Application Form/W-9/ACH

If you are new to the City of Nixa, or have not done business with the City within the last year, please upload the

Vendor Application, ACH, and W-9 forms here.

Bid Attributes

1 Introduction

There are attributes, including this one, associated with this proposal. Some are notes and require no response,

but most have a required response. **Please select each page on the right-hand side of the blue bar below (at the

bottom of this list of attributes) in order to view the next page of Bid Attributes, if necessary.**

2 Attachments Required

Be sure to upload all required documents and forms to the"Response Attachments" Tab.

3 Proposal Opening

The City of Nixa prefers responses to be submitted online via our electronic system. Submissions may be submitted

manually. Manual submissions must be delivered to the Purchasing Department, in a sealed envelope by the date

and time stated. No fax or email submissions will be accepted.

Any bid received later than the specified time shall be disqualified.

Questions pertaining to the bid should be addressed in the Questions Tab or directly to the Purchasing

Department at 417.449.0555.

If the City of Nixa office where bids/proposals are to be submitted is closed due to inclement weather,

natural disaster, or for any other cause including if the electronic bid system is unavailable on the due date, the

deadline for submission shall be extended until the next City calendar business day, unless the bidder is otherwise

notified. The time of day for submission shall remain the same.

4 Section 2

PROPOSAL REQUIREMENTS

The following items require an answer

Page 3 of 10 pages

Deadline: 5/1/2024 10:00 AM (CT)

RFP-022-2024/E Addendum 1

5 Scope of Work

Download the Scope of Work, located on the "Attachments" tab. Thoroughly review and indicate below.

I have downloaded, read and agree.

(Required: Check if applicable)

6 General Terms and Conditions

Download the General Terms and Conditions, located on the "Attachments" tab. Thoroughly review and indicate

below.

I have downloaded, read and agree.

(Required: Check if applicable)

7 Bid Award

The City of Nixa reserves the right to award Bids by line item, group of items, all or none, or a combination

thereof; to reject any and all Bids or waive any minor irregularity or technicality in Bids received.

Awards will be made to the Vendor whose Bid best serves the City's best interest.

I acknowledge.

(Required: Check if applicable)

8 Evaluation of Proposals

Designated City of Nixa staff will evaluate all proposals submitted and compare them to the evaluation factors to

determine professional qualification(s) to fulfill the needs of the City of Nixa. Proposals will be scored according to

the scoring legend below.

Proposal evaluation factors to be considered are:

Knowledge of the City of Nixa and their utility services-15 points

Scope of services offered- 20 points

Cost of services- 30 points

Relevant experience with services for public sector and/or large commercial clients- 25 points

References- 10 points

Total: 100 points

The City of Nixa reserves the right to reject any or all proposals or any part thereof and to accept in whole, or in

part, such proposals as may be deemed in the best interest of the City. City staff will recommend City Council award

a contract to the vendor which best fits the needs of the City.

I acknowledge

(Required: Check if applicable)

Page 4 of 10 pages

Deadline: 5/1/2024 10:00 AM (CT)

RFP-022-2024/E Addendum 1

9 Contract Terms/Information

Download the Contract for Services, located on the "Attachments" tab.

If there are any changes you would like to be made or addressed, please let us know at this time. Thoroughly

review and upload any changes to the "Response Attachments-Additional Documentation".

Indicate below you have read and understand, the attached Contract will be used unless other terms have been

agreed to prior to Bid Award.

Contract Term

The City of Nixa’s contract award of Stump Grinding Services shall be for a period of three (3) years. The

agreement may be extended for two (2) additional years on an annual basis. Upon expiration, the City shall re-solicit

the stump grinding services bid.

For the duration of the contract, there will be a yearly escalation/de-escalation in the renewable terms for the

pricing schedule. At no such time shall the yearly escalation terms for pricing exceed a 5% increase.

I agree.

(Required: Check if applicable)

1 Prevailing Wage Order

0 The total amount of the awarded contract will constitute prevailing wage. Please acknowledge, you are aware and

will abide by the most current Prevailing Wage Order in affect.

I acknowledge.

(Required: Check if applicable)

1 Anti-Collusion Statement

1 By offering a submission to this Bid, the bidder certifies the bidder has not divulged, discussed, or compared the Bid

with other bidders and has not colluded with any other bidder or parties whatsoever. The bidder also certifies, and

in the case of a joint Bid, each party thereto certifies as to their own organization, that in connection with this Bid:

Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or

agreement for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with

any other bidder or with any competitor.

Any prices and/or cost data for this Bid have not knowingly been disclosed by the bidder and will not knowingly be

disclosed by the bidder prior to the scheduled opening directly or indirectly to any other bidder or to any

competitor.

No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to

submit a Bid for the purpose of restricting competition.

The only person or persons interested in this Bid, principal or principals are named therein and that no person

other than therein mentioned has any interest in this Bid or in the contract to be entered into.

No person or agency has been employed or retained to solicit or secure the contract upon an agreement or

understanding for a commission, percentage, brokerage, or contingent fee exempting bona fide employees or

established commercial agencies maintained by the Purchaser for the purpose of doing business.

I affirm that I am duly authorized to execute this contract; that this company, corporation, firm, partnership or

individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices,

terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to

any other person engaged in this type of business prior to the official opening of this bid.

I agree.

(Required: Check if applicable)

Page 5 of 10 pages

Deadline: 5/1/2024 10:00 AM (CT)

RFP-022-2024/E Addendum 1

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