679-27-8010-03 Student Laptops

Jasper County Charter System
1411 College Street Monticello, GA 31064
FY 2027 RFP Student Laptops
Kenny Garland
Superintendent
Cara Bockholt
Director of Technology
cbockholt@jasper.k12.ga.us
Proposals and bids must be delivered via email no later than 12:00 PM EST on May 18,
2026 to:
Cara Bockholt, Director of Technology, cbockholt@jasper.k12.ga.us
AND
Anne Harrison, Director of Finance, aharrison@jasper.k12.ga.us
Please note that all proposals must be received by the stated deadline. Do not send hard
copies via US mail or other delivery service. Late proposals shall be considered void and
unacceptable. Proposals should not be considered delivered until the vendor receives a
confirmation email from one of the contacts listed above.
Questions or requests to schedule a site visit should be sent to cbockholt@jasper.k12.ga.us
NO phone calls will be accepted.
If district funding is reduced, not available, or not approved for any reason, JCCS reserves
the right to defer, reduce, or cancel this RFP.
JCCS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND PROPOSALS AND TO
AWARD IN PART OR IN TOTAL WHICHEVER IS DEEMED TO BE IN THE BEST INTEREST OF
THE SCHOOL DISTRICT.

SECTION 1-GENERAL INFORMATION
1.1 - General Information
The Jasper County Charter System (JCCS) is seeking 75 student Windows laptops.
1.2 - Intent of the RFP
It is the intent of this Request for Proposal (RFP) to provide bidders with sufficient
information to prepare a proposal for the purchase of student laptops.
1.3 - Evaluation Criteria
Selection will be based upon technical quality, project management, costs of goods and
services, and system features. The evaluation criteria will consider but are not limited to
the following factors:
1. Product quality/appropriateness/compatibility/performance consistent with the
specs in the RFP
2. Bidder's qualifications/experience
3. Cost of Services and Products (Highest Weighted Factor)
4. Proximity of bidder to JCCS
5. Districts experience with vendor
JCCS reserves the right to seek clarification of any or all bidders in order to assist in the
evaluation process. Additional considerations within those listed above may also include:
1. All specification terms and conditions as outlined in the RFP are complied with and
met.
2. Suitability of proposed solution with respect to the district's needs and objectives.
3. Bidder participation and responsibility clearly defined.
4. JCCS's participation and responsibilities clearly defined.
5. Hardware and peripheral product quality and content including, but not limited to,
durability, performance, integration, serviceability, warranty, maintenance, meets or
exceeds industry standards, and fulfillment of criteria specified in this RFP.
6. Bidder's service and support hours are clearly defined.
7. Price of proposal including, but not limited to, individual system pricing,
upgrades/downgrades pricing.
8. installation support, warranty support, training, and any other relevant options with
associated pricing.
9. Experience and/or references of the company submitting proposals.
10. Installation procedures clearly defined if applicable.
1.4 - Contract Negotiation

JCCS reserves the right to negotiate with any company/supplier submitting a response to
alter, clarify, or further enhance the company's proposals and/or any contract arising out of
the acceptance of the response. In the evaluation of the proposal, the pricing submitted will
be considered the best and final pricing.
In the event that a contract is required to complete any purchase, a maximum of 60 days
will be allowed to finalize and execute the contract. Failure to execute an agreement within
this time frame, for any reason, constitutes sufficient cause for voiding the award. Failure to
comply with other requirements within the set time constitutes failure to execute the
agreement. If the successful Proposer refuses or fails to execute the agreement, JCCS may
award the agreement to the next qualified Proposer. If there is no next qualified Proposer, a
new RFP may be initiated.
In addition, many standard clauses typically found in commercial contracts cannot be
accepted by the District. These include the following:
Indemnification and/or hold harmless clauses
Governing law or venue in any state other than Georgia
Any provision requiring the District to be bound by terms and conditions that are
unknown at the time of signing the agreement
SECTION 2 - SUBMITTAL REQUIREMENTS
2.1 - General
The proposal must include all necessary hardware, software, installation, configuration, and
cabling needed (if applicable) to complete a full installation and/or delivery.
Warranty terms on the hardware must be clearly defined.
Any delivery and installation charges must be clearly defined as separate line items.
Vendors may include upgrades, services, or other items in their proposal. However, the
pricing of the equipment stated in the RFP must not be contingent on the purchase of any
additional items quoted. These products or services must be listed as separate line items
from the requested equipment.
2.2 - Company Experience and/or References
JCCS reserves the right to fully investigate the qualifications of any bidder(s) based on
references supplied and publicly available information.
Vendors are required to supply a minimum of three referrals on projects of similar nature
and/or magnitude. The referrals must include: customer name, address, contact names, and
telephone/fax numbers.

2.3 - Confidential Material
Any material that is to be considered as confidential in nature must be clearly marked as
such and will be treated as confidential by JCCS to the extent allowable by law.
2.4 - Supplemental/Supporting Materials
Please include descriptive literature/brochures, if available, for products submitted in the
proposal.
SECTION 3 - SPECIFICATIONS
Minimum screen size 13"
RYZEN 7 / Intel Core i7 or better
16GB RAM
512GB SSD
Windows 11 PRO
The district seeks 75 devices. The selected vendor must guarantee delivery by July 15.
The quote should include:
Warranty Extensions & Upgrades can include:
Pick Up & Return Courier
Onsite Support
Replaceable Unit Service
Minimum 3 year term
Minimum 3 year accidental damage protection
Shipping and handling to include a lift gate and palate jack. Items must be brought inside
the delivery location.
Shipping location: 1411 College St, Monticello GA 31064
Additional Information:
No installation or provisioning will be needed.
In reference to shipment, JCCS does not have a "warehouse" for equipment nor a loading
dock. The delivery truck must have a means to unload the equipment. Entrances will not
accommodate a pallet.
The entry to the Technology Department where delivery is expected is ground level.