Student Housing and Innovation Hub

Request for Qualifications (CM at Risk Contract)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Project Name Student Housing and Innovation Hub Response Deadline 9/30/2026 10:00 am local time
Northeast Ohio Medical University
Project Location (NEOMED) Project Number 20260615
City / County Rootstown / Portage Project Manager Paul Hammond
Owner NEOMED Contracting Authority Local Higher Education
Delivery Method CM at Risk Prevailing Wages State
Publish Date 9/14/2026
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
Submit the requested number of Statements of Qualifications (Form F110-330) and Proposals directly to Public Purchase
electronic bidding program. See Section G of this RFQ for additional submittal instructions.
Access the Bidding Tool:
Vendor Registration: www.publicpurchase.com/gems/register/vendor/register
Bid Board: www.publicpurchase.com/gems/browse/home
Submit all questions regarding this RFQ with the project number in the subject line exclusively through Public Purchase. This
ensures transparency by allowing all vendors to view submitted questions along with corresponding responses. Responses to
all questions will be posted on the Public Purchase website on a rolling basis until one week prior to the submission deadline.
The name of the party submitting a question will not be included on the Q & A document. No phone calls please. Interested
vendors should refrain from contacting any individuals or groups at NEOMED.
Schedule:
09/30/2026 RFQ Submittals Due
10/06/2026 RFP Issued to Shortlisted Firms
10/07/2026 RFP Pre-Proposal Meeting with Shortlisted Firms
10/26/2026 - RFP Submittals Due
10/29/2026 - Interviews with Shortlisted Firms
10/30/2026 - Selection of CMR
Maximum page limit on proposals is 50 pages excluding reference letters. Following OFCC scoring criteria is encouraged.
Project Overview
A. Project Description
Northeast Ohio Medical University (NEOMED), 4209 St Rt 44, PO Box 95, Rootstown, Ohio, 44272, requests interested
vendors to submit qualifications for Construction Manager at Risk (CMR) to provide Pre-Construction and Construction
Services for new construction of the Graduate Student Apartment Housing and Innovation Hub facility at the Rootstown
campus. The project site is located north of the Medical Office Building and east of The Village apartments.
The building layout had been conceptualized from a recently completed master plan study. The structure will be
approximately 150,000 square feet. Features of this facility include a one or two floor multi-use innovation hub for
academic and collaborative programming by NEOMED. The additional floors will be dedicated to 130 single unit
apartments for graduate student housing. Each approximately 500 sf unit will include furnished bedroom, bathroom,
kitchen, living area, and washer-dryer.
The selected CMR is anticipated to be contracted as schematic design commences.
An early site package and/or multiple GMP procurement packages are anticipated to be included to meet construction
schedule.
Professional design services have been acquired by the Contracting Authority under a separate contract.
The Program of Requirements ("POR") will be developed as a part of this project by the Architect/Engineer ("A/E").
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Request for Qualifications (CM at Risk Contract) continued
All aspects of the project and related issues will be implemented and operated consistently with the Contracting Authority
and/or Owner's policies and procedures.
B. Scope of Services
The selected Construction Manager at Risk ("CM"), as a portion of its required Scope of Services and prior to submitting
its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement
detailed cost components, to address the Owner's project requirements and refine the project schedule. Participate in the
Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: provide
constructability review comments on documents produced by the A/E during the Schematic Design, Design Development,
and Construction Document stages; develop and maintain estimates of probable construction cost, value engineering,
project schedules, and construction schedules; lead and manage the Subcontractor Prequalification and Bidding process,
Construction and Closeout Stage.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The preconstruction and construction services are generally described below. Subcontracts including but not limited to
Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using
a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be
based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The
Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's
possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the
Agreement.
Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project
Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum
Price ("GMP") proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value
engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications
are at the stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents")
shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E's
statement of intended scope with respect to such incomplete elements (the "Design Intent Statement"). Contingent upon
the Contracting Authority's approval of the GMP, the parties will enter into an amendment to the Agreement establishing
the Contract Sum ("GMP Amendment"). If the proposed Contract Sum exceeds the Project Budget established for
construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other
firms for completion of the Project.
Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with
the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods
of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,
compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,
and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All
subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority
reserves the right to approve the CM's selection of subcontractors and any supplemental terms to the form subcontract.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Successful experience with Construction Manager at Risk delivery method through the state of Ohio project
administration and procurement process.
2. Demonstrated successful experience in collaborating with the Owner and Architect-Engineering team during
pre-construction and throughout construction.
3. Experience with large scale student apartment housing construction in higher education settings.
4. Experience with residential over non-residential Vertical mixed-use projects.
5. Owner references and contact information
6. are required for each sample project.
7. Demonstrated track record of meeting strict academic milestone dates established at project start.
8. Experience relating to planning, scheduling and management of budget/schedule challenges encountered
because of Northeast Ohio winter weather conditions, long lead items, and unforeseen conditions.
9. Successful experience coordinating early and/or phased construction bid packages to ensure consistent
operation.
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Request for Qualifications (CM at Risk Contract) continued
10. Demonstrated ability to maintain a consistent, experienced project leadership and on-site team from
predesign through construction closeout.
11. Demonstrated ability to manage accurate and consistent construction budgets from predesign through the
bidding process.
C. Funding / Estimated Budget
Total Project Cost $80,000.000.00 State Funding $0.00
Construction Cost $65,000,000.00 Other Funding $80,000,000.00
D. Anticipated Schedule E. EDGE Participation Goal
CM Preconstruction Services Start 11 / 26
Percent of the CM's total compensation
Construction Stage Notice to Proceed 07 / 27 excluding CM's Contingency* 5.0%
Substantial Completion of all Work 04 / 29
*Preconstruction Stage Compensation plus Contract Sum
CM Services Completed 07 / 29 minus CM's Contingency
F. Evaluation Criteria for Selection
Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications
("RFQ") stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-
based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from
short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,
combining both qualifications and fee.
Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the
qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After
evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates
that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are
qualified, it will only select the qualified firms.
Request for Proposal: The short-listed firms shall be sent a Request for Proposal ("RFP") that will invite the firms to submit
pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,
itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage
fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority
containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project
schedule.
Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually
with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an
opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their
responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-
proposal meetings.
Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and
Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and
understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss
with specificity the firm's capacity to conduct this work in compliance with the timetable, budget and EDGE expectations.
The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews.
Selection Schedule: Tentative schedule is subject to change.
Qualifications Due 9/30/2026
RFP issued to the Short-Listed Firms 10/6/2026
Interviews 10/29/2026
Selection of CM 10/30/2026
Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for
any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall
have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right
to waive minor variations in the selection process.
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Request for Qualifications (CM at Risk Contract) continued
Interested CM firms are required to address how they will implement Building Information Modeling ("BIM") on the project,
experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,
and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available
at the OFCC website at https://ofcc.ohio.gov.
Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business(es), as a part of the CM's team. The Intent to Contract and to Perform and / or
waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to
the CM's Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and
to Perform form is again required at the Fee Proposal stage.
If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed
Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form signed by both parties
with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the
delivery of the proposed professional services solicited in the RFQ.
Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed
in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to
providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases
from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to
be rejected.
G. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your
firm's name, followed by "SOQ". Use the "print" feature of Adobe Acrobat or similar software for creating a PDF rather
than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer.
Electronic submittals are limited to a maximum file size of 25 MB.
No paper copies, facsimile copies, or CD/DVD copies of the Statement of Qualifications will be accepted.
Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and
subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following
information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals
which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.
Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.
1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the
Project.
2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget
(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the
construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's
current limits of liability for commercial general liability, employer's liability, business automobile liability, and
professional liability insurance.
3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the
Project
4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a
competitive process and, if so, the nature of the work and capability to self-perform.
5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the
Project.
6. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.
Firms are requested to identify professional registrations, memberships and credentials including but not limited to:
LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and
construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the
F110-330 form.
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CM at Risk Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name NEOMED Student Housing and Innovation Hub Proposer Firm Proposer Firm
Project Number #20260615 City, State, Zip City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location and Workload (Maximum 10 points)
Less than 75 miles 5
a. Proximity of firm to project site 75 miles to 150 miles 2
More than 150 miles 0
Less than $1,000,000 5
b. Amount of contracts awarded by Contracting
$1,000,000 to $2,000,000 2
Authority in previous 24 months
More than $2,000,000 0
2. Primary Qualifications (Maximum 40 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / ability to effectively administer
b. Project administration lead 0 - 10
project controls and processes
Experience / ability of technical staff to Max =
c. Technical staff 0 - 10
develop accurate estimates and schedules 30
Experience / ability of field representative to
d. Construction administration staff 0 - 10
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 10 points)
Experience / ability of key consultants to
a. Key consultants 0 - 5
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* Services compensation** over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 3 sample projects 1
Max =
a. Previous team collaboration 3 to 6 sample projects 2
3
More than 6 sample projects 3
Registered LEED v4 or v4.1 projects 0 Max =
b. LEED*** Registered / Certified project experience 0
Certified LEED v4 or v4.1 projects 0 0
Training and knowledge 1 Max =
c. BIM project experience
Direct project experience 3 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than 4 projects 0 - 3
b. Experience with similar projects / delivery methods 4 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of consulting firm(s) and NOT the lead firm - For more information on scoring this and
other criteria refer to Document F199-01 - PS Selection Rating Rubric.
** Preconstruction Stage Compensation plus Contract Sum minus Subcontracted Work, Self-performed Subtotal
Work, and CM's Contingency
*** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.
Notes: Evaluator:
Section 4 - Max point value of 8.
Name
Section 5 - Reference Letter grading is based on
content of the letters and should include a minimum
of 10 letters for max scoring.
Signature Date
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