Student Health Services

Reset Form
Request for Proposals
THIS IS
Valley
Mississippi State University NOT AN
ORDER
MVSU #7244 / 14000 Hwy 82-W
Itta Bena MS 38941-1400
Web Address: www.mvsu.edu/purchasing/ Phone No: (662) 254-3319 Fax (662) 254-3314
Proposal Title: Date: 03/31/2026
Student Health Center Services Proposals No. VSRP# 1001053
Requesting Department: Number of Pages
38
Auguster Wallace
Chief of Staff/Chief Operating Officer Change Order:
Term - End of Month Mississippi Valley State University is considering the purchase of the
following item (s). We ask that you submit your Bids/Proposals in
Bids/Proposals - Do not include State or Federal Taxes
three copies. Rights are reserved to accept, or reject any and all parts
in your bids/proposals. The University is exempted
of your bid/proposals. Your bid/proposals will be given consideration
from these taxes. All order will be placed with
if received in this Office on or before the date and time below.
successful bidder by Official Purchase Order.
This bid/proposal will be awarded on a line by line
basis
Bid/Proposal opening {Date and Time}
This bid/proposal will be awarded on a all or none April 21th, 2026 @2:00pm
basis
Mississippi Valley State University
However, the University reserves the rights to award any and
all bids/proposals in the best interest of the University.
By: BiBlliyl lSy cDo.t tS/Dcoirtet ctPour rocfh Pausirncgh aAsginegn t
Email: bCbTssWccILooIAttMtt@@S@MmmVSvUv.sEsuDuU..e edduu
NOTE: If you cannot quote on the exact material shown, please indicate any exceptions, giving brand names and complete specifications on
any alternate. Mississippi Valley State University reserves the rights to accept any alternate of equal or greater quality or performance. We
also reserve the rights to waiver any irregularities that may appear in the Bids/Proposals specifications.
ITEM QUANTITY DESCRIPTIONS UNIT PRICE TOTAL NET PRICE
Student Health Center Services
Please show Bid/Proposals No. on outside of Envelope
If checked, Mississippi Valley State University reserves the rights for an additional 60 days to purchase and additional 20% of
this bid/proposal at the same cost.
We quote you as above F.O.B - Mississippi Valley State University. Shipment can be made within days from
receipt of the order.
Company Quoting
Terms:
Date:
Phone/Fax:
Official Signature:

Request for Proposals
RFP #VSRP-1001053
Issue Date |March 31st, 2026
Closing Date |April 21st, 2026
Closing Time |2:00 p.m.

Table of Contents
Table of Contents .......................................................................................................................................... 1
SECTION I- INSTRUCTIONS TO PROPOSERS ....................................................................................... 4
SCOPE OF PROGRAM ............................................................................................................................ 4
PROPOSAL SUBMISSION ..................................................................................................................... 5
PROPOSAL COPIES ................................................................................................................................ 6
MAJOR ANTICIPATED SCHEDULE OF EVENTS .............................................................................. 6
TERM OF AGREEMENT ........................................................................................................................ 7
INQUIRES AND INTERPRETATIONS .................................................................................................. 7
ELIGIBEL PROPOSERS .......................................................................................................................... 8
MODIFICATION OR WITHDRAWAL OF PROPOSALS ..................................................................... 8
ERASURES AND INTERLINATIONS ................................................................................................... 8
NON-FUNDING ....................................................................................................................................... 9
PAYMENTS AND INTEREST ON LATE PAYMENTS ........................................................................ 9
RESIDENT VENDOR PREFERENCE .................................................................................................... 9
TAX EXEMPTION ................................................................................................................................... 9
REJECTION OF PROPOSALS ................................................................................................................ 9
PRICE/FINANCIAL PROPOSAL .......................................................................................................... 10
AWARD OF CONTRACT ..................................................................................................................... 10
TRADE SECRETS ................................................................................................................................. 11
CONFLICT OF INTEREST/ETHICS ..................................................................................................... 11
INVOICING ............................................................................................................................................ 11
INSURANCE REQUIREMENTS .......................................................................................................... 12
MINIMUM SCOPE AND LIMITS OF INSURANCE ....................................................................... 12
ADDITIONAL INSURANCE REQUIREMENTS ............................................................................. 13
NOTICE OF CANCELLATION ......................................................................................................... 13
VERIFICATION OF COVERAGE .................................................................................................... 14
SECTION II- LEGAL AND STANDARD REQUIREMENTS OF REQUEST FOR PROPOSAL ........... 14
APPLICABLE LAWS............................................................................................................................. 14
FORCE MAJEURE ................................................................................................................................. 14
ANTI-KICKBACK ................................................................................................................................. 14
1 | P a g e

GRATUITIES ......................................................................................................................................... 14
ASSIGNMENT-DELEGATION ............................................................................................................. 15
EQUAL OPPORTUNITY CLAUSE ...................................................................................................... 15
ADVERTISING ...................................................................................................................................... 15
INDEMNIFICATION ............................................................................................................................. 15
TERMINATION FOR DEFAULT ......................................................................................................... 16
NO WAIVER .......................................................................................................................................... 16
UNIVERSITY WEAPONS POLICY ..................................................................................................... 16
PAYMENT CARD INDUSTRY DATA SECURITY STANDARD ...................................................... 16
BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C. 1352 ................................................................ 16
DEBARMENT AND SUSPENSION ..................................................................................................... 17
NOTICE OF INTEREST ........................................................................................................................ 17
POST-SELECTION REVIEW AND PROTEST OF AWARD .............................................................. 17
ACCEPTANCE OF CONTRACTUAL REQUIREMENTS ................................................................... 18
PUBLIC RECORDS ............................................................................................................................... 18
AUDITS .................................................................................................................................................. 18
NON-DISCRIMINATION ...................................................................................................................... 18
INVESTIGATION OF REFERENCES .................................................................................................. 18
RFP PROPOSAL PREPARATION COSTS AND OTHER COSTS ...................................................... 19
CLARIFICATION .................................................................................................................................. 19
RIGHT TO REJECT PROPOSALS ........................................................................................................ 19
CANCELLATION .................................................................................................................................. 19
PROPOSAL TERMS .............................................................................................................................. 19
ORAL PRESENTATIONS AND INTERVIEWS .................................................................................. 19
USAGE ................................................................................................................................................... 19
REVIEW OF RESPONSIVENESS ......................................................................................................... 20
RFP INCORPORATED INTO CONTRACT ......................................................................................... 20
COMMUNICATION BLACKOUT PERIOD ........................................................................................ 20
PROHIBITION ON COMMISSIONS .................................................................................................... 20
OWNERSHIP OF PROPOSALS ............................................................................................................ 20
CLERICAL ERRORS IN AWARDS ..................................................................................................... 20
COLLUSION .......................................................................................................................................... 20
EVALUATION COMMITTEE .............................................................................................................. 21
2 | P a g e

COMMENCEMENT OF WORK ........................................................................................................... 21
TERM OF CONTRACT ......................................................................................................................... 21
CONTRACT OF TERMINATION ......................................................................................................... 21
DELIVERY OF PROPOSALS ............................................................................................................... 21
SECTION III: STUDENT HEALTH CENTER BACKGROUND ............................................................. 23
STUDENT HEALTH CENTER BACKGROUND ................................................................................ 23
SECTION IV: SCOPE OF WORK ............................................................................................................. 24
SCOPE OF WORK ................................................................................................................................. 24
SECTION V: PROPOSAL REQUIREMENTS AND EVALUATION ...................................................... 26
PROPOSAL FORM AND CONTENT ................................................................................................... 26
SUBMISSION FORMAT ....................................................................................................................... 26
REQUIRED PROPOSAL CONTENT .................................................................................................... 26
EVALUATION CRITERIA .................................................................................................................... 27
SECTION VI: QUESTIONNAIRE ............................................................................................................. 28
QUESTIONNAIRE FOR PROPOSERS ................................................................................................. 28
SECTION VII: FINANCE .......................................................................................................................... 32
1. FINANCIAL PERFORMANCE MEASURES ................................................................................... 32
2. ADDITIONAL INFORMATION ....................................................................................................... 32
SECTION VIII: NOTICE OF INTEREST .................................................................................................. 33
Notice of Interest ..................................................................................................................................... 33
SECTION IX: INQUIRE FORM ................................................................................................................ 34
Proposer Inquiry Form ............................................................................................................................ 34
SECTION X: EXHIBITS ............................................................................................................................ 35
Exhibit I: School Health Center Floor Plan ............................................................................................. 35
Exhibit II: Profile of SHC Services ......................................................................................................... 36
3 | P a g e

State of Mississippi
REQUEST FOR PROPOSALS
University Student Health Center
SECTION I- INSTRUCTIONS TO PROPOSERS
SCOPE OF PROGRAM
A. Purpose: Mississippi Valley State University (MVSU) seeks to contract, through proposal
process, with a private sector health services provider to provide on-site health services and
support for MVSU's student body, faculty, and staff. The purpose of this RFP is to solicit a
contract for a health care organization that will provide a comprehensive health care program on
the main campus. The successful contractor must be willing to collaborate and develop a
partnership with the University to create and mold its Student Health Center (SHC) into a
successful health care program. MVSU is seeking a health care organization that will establish a
satellite clinic on campus and provide the appropriate management, equipment, supplies, and staff
needed to operate an accredited health care facility. MVSU expect the overall impact of this
facility will enhance the level of health care (preventive and medical) and improve the level of
financial effectiveness, services, and satisfaction. Furthermore, it is essential that the University
Student Health Center operates with maximum sensitivity to the University's mission and the
needs and concerns of students, faculty, and staff. Goals of the partnership include:
* Provide a level of service substantially comparable to or exceeding services currently
provided by the University to students, funded on a contractual basis by the University.
* Provide opportunities for students to obtain additional health services (i.e., mental health,
socials services, etc.) billed to student's health insurance provider.
* Provide additional opportunity for health services for University employees, and/or other
private patient from the adjacent community.
B. Background: Healthcare for Students at Mississippi Valley State University and the MVSU
Community.
MVSU currently operates a Health Center that provides educational and preventative health care
to the student body of Mississippi Valley State University. Medical services are provided by a
contracted licensed physician. Student patients are referred to outside entities as required by
individual cases.
C.About Mississippi Valley State University
Mississippi Valley State University was opened in 1950, although the legislation authorizing the
establishment of the institution under the name Mississippi Vocational College which was
4 | P a g e

enacted by the Mississippi Legislature in 1946. The express purpose for the new college was to
train teachers for rural and elementary schools and to provide vocational training.
The name of the institution was changed to Mississippi Valley State College in 1964. The college
was authorized to offer the liberal arts degree as well as the science and education degrees. In
1974, name was changed to Mississippi Valley State University. The name changes reflect the
expanding mission and program offerings of the University.
The rural campus is on a 450-acre (180 ha) tract of land adjacent to U.S. Highway 82 in
unincorporated Leflore County, in the Mississippi Delta region, 1 mile (1.6 km) northwest of Itta
Bena. The university is about 5 miles (8.0 km) from Greenwood, about 50 miles (80 km) from
Greenville, about 100-mile (160 km) north of Jackson, and about 120-mile (190 km) south of
Memphis, Tennessee.
MVSU has a total enrollment of 2032 in fall 2020, its setting is rural and campus size is 450
acres. The annual pre-pandemic average on-campus residential census is 900 students. The
university is on a semester calendar system. The student-faculty ratio at Mississippi Valley State
University is 15:1, and the school has 64.5% of its classes with fewer than 20 students. The most
popular majors at Mississippi Valley State University include: Public Administration and Social
Service Professions; Business, Management, Marketing, and Related Support Services;
Biological and Biomedical Sciences; Parks, Recreation, Leisure, and Fitness Studies; and
Homeland Security, Law Enforcement, Firefighting and Related Protective Services.
PROPOSAL SUBMISSION
For the appropriate packet containing complete information visit the MAGIC BID Portal at
https://www.ms.gov/dfa/contractbidsearch/. All applicant/vendors must register as a supplier if you wish
to do business with the State of Mississippi at https://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-
suppliers-vendors/. If you attempt to complete the registration process and you are already a converted
vendor in MAGIC, you will receive a duplicate error message. Please call the MMRS Call Center at 601-
359-1343. Option 2 for assistance in locating your vendor information. Proposers can submit their
application electronically ONLY in the MAGIC system.
Sealed proposals and other required documents shall be enclosed in a sealed opaque envelope and shall be
identified as a "Request for Proposals" including the RFP number, and the RFP opening time and date.
The proposer, by making a proposal, represents that: (a) the proposer has read and understands the RFP
documents, terms and conditions, and the proposal is made in accordance therewith; and (b) the proposal
is based upon the materials, equipment, systems, printing and/or services specified.
The envelope shall be addressed to Mississippi Valley State University to the attention of Billy Scott,
14000 Hwy 82 West, Box 7244, Itta Bena, MS 38941-1400 and must be submitted on or before April
21st, 2026 by 2:00 p.m.
5 | P a g e

Proposals received after the time and date for the proposal opening will be returned unopened. The
proposer shall assume full responsibility for timely delivery at the location designated for receipt of bids.
Oral, telephonic, facsimile, or telegraphic proposals are invalid and will not receive consideration.
The proposal must be signed by such individual or individuals who have full authority from the proposer
to enter into a binding contract on behalf of the proposer so that a contract may be established as a result
of acceptance of the proposal submitted. By reference, the terms and conditions set forth in the Request
for Proposal shall serve as additional contract terms and conditions. Proposed terms and conditions of a
contract should be submitted as a part of the proposal response.
By submitting a proposal, the program provider submitting a proposal represents and warrants:
A. That it is currently licensed to do business, or shall be within 30 days of Notice of Intent to Award,
as the case may be, in the State of Mississippi and that it will take such action as, from time-to-
time hereafter, may be necessary to remain so qualified;
B. That it is not in arrears with respect to payment of any monies due and owing the State of
Mississippi, or any department or agency thereof, including, but not limited to, the payment of
taxes and employee benefits, and that it shall not fall into arrears during the term of the
agreement; that it shall comply with all federal, State, and local laws, ordinances, and legally
enforceable rules and regulations applicable to its activities and obligations under the contract;
C. That it shall procure, at its expense, all licenses permits, insurance, and governmental approvals,
if any, necessary to the performance of its obligations with respect to the requested financing;
D. That it will be responsible for any expenses incurred in the preparation and/or presentation of the
proposals and oral interviews, if conducted, or for the disclosure of any information or material
received in connection with this solicitation, whether by negligence or otherwise;
E. That the facts and matters set forth in this proposal are true and correct.
PROPOSAL COPIES INQUIRE FORM Proposer Inquiry Form
One original signed and completed, and five (5) copies of the proposal shall be submitted to the
University. Four of the copies must be anonymous. No company name, address, phone number,
signature, or any other identifying information may appear.
MAJOR ANTICIPATED SCHEDULE OF EVENTS
RFP Issue Date March 31th, 2026
Notice of Interest Due: April 9th, 2026
Proposal Inquiry Form Due April 14th, 2026
Proposals Due April 21st 2026
Submission to IHL for Approval of Contract Award To be determined
Notification of Award Approval to Contractor To be determined
Initiation of Implementation of Student Health Services Project To be determined
6 | P a g e

TERM OF AGREEMENT
The successful proposer shall sign a contract that incorporates the requirements and terms of this RFP, the
response to the RFP, and the negotiated and agreed upon terms between the proposer and Mississippi
Valley State University. The preferred initial term of the proposed agreement for health services and
support shall be for five years; proposers may propose alternative terms. The University recognizes that if
a proposal includes the provision of services on campus and includes a capital investment in facilities by
the proposer, a significantly longer term, subject to contingencies which a State Agency is required to
include in any such contract, would be implicated, along with an amortization period if an early
termination should occur.
The University will reserve a right to early termination of the contract under terms to be negotiated,
including but not limited to a Funding Out clause.
All applicable Federal laws, State laws, County, Local and municipal ordinances, by-laws, and the orders,
rules and regulations of all authorities having jurisdiction over this work shall apply to the Contract
throughout, and they will be deemed to be included in the Contract the same as though written out in full.
INQUIRES AND INTERPRETATIONS
Communications with employees of Mississippi Valley State University concerning this RFP by the
proposer or on the proposer's behalf, except as is specified below would not be appropriate during the
submission and selection process. Failure to comply with this requirement may disqualify a proposer.
The University has 7 days to reply to all inquiries submitted. All questions and/or inquiries concerning
this request shall be submitted in writing to:
Mississippi Valley State University
Attention: Mrs. Auguster Wallace
Chief of Staff/Chief Operating Officer
14000 Hwy 82 W
President's Office
Itta Bena, MS 38941-1400
akeys@mvsu.edu
Inquiries submitted after deadline on April 21st, 2026 by 2:00 p.m., may be disregarded by the University
at its discretion due to proximity to the closing date. Proposers shall consider the Department of
Procurement Services as the first and prime point of contact on all matters related to the procedures
associated with this RFP. If additional information is needed from any source, Procurement Services
will work with the Proposer and the various offices of the University to gather that information. Should
any prospective proposer find discrepancies in or omissions from this RFP or be in doubt of the
meaning, the proposer should at once request in writing an interpretation from the University as
described above. All necessary interpretations will be made available to all recipients of this RFP in the
form of addenda to the RFP and such addenda shall become part of this RFP. Failure of any recipient of
this RFP to receive any such addendum or interpretation shall not relieve such recipient from any
obligation under their proposal
7 | P a g e

as submitted; copies of such addenda shall be available on the Procurement Office website at
www.mvsu.edu/purchasing. Once there, proposer should select "Current Bids" from the menu to the
right. The University will assume no responsibility for oral instructions or suggestions. ORAL
ANSWERS SHALL NOT BE BINDING ON Mississippi Valley State University, regardless of who
made the statement. Every official and binding interpretation made by the University will be made in the
form of an addendum that, if issued, will be added to the website as an addendum under "Current Bids".
Procurement Services can also be reached by:
Telephone: 662-254-3320
Facsimile: 662-254-3314
Email: mvsu.edu/purchasing
No substantive information will be provided to Proposers verbally or on an individualized basis.
ELIGIBLE PROPOSERS
Proposals will be accepted only from entities who:
A.Are free from all obligation, interest and regulatory problems which might conflict with the
interests of Mississippi Valley State University, the Board of Trustees of State Institutions
Higher Learning, and the State of Mississippi.
B.Are experienced in the provision of health services; and
C.Are able to demonstrate the availability of relevant resources, including capital, personnel, and
other professional services necessary for the delivery of broad health services as described
herein.
MODIFICATION OR WITHDRAWAL OF PROPOSALS
At any time prior to the specified time and date designated for receipt of proposals, a proposal submitted
may be withdrawn by notice to the party receiving proposals at the place designated for receipt of
proposals. Such notice shall be in writing over the signature of the proposer with authority as set forth
under paragraph "Proposal Submission," above and shall be received prior to the designated time and date
for receipt of proposals. Once proposal is received by University NO Modifications will be allowed,
after April 21st, 2026 at 2:00 p.m., unless requested by the University.
ERASURES AND INTERLINATIONS
Erasures, interlineations, or other changes in the proposal must be initialed by the person(s) signing the
proposal.
8 | P a g e