Student Chromebook Refresh

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
Posted Date:	Nov 17, 2025
Due Date:	Dec 15, 2025
Solicitation No:	198-11172025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	198-11172025
Project Title:	Student Chromebook Refresh
Description:	Iredell-Statesville Public Schools (I-SS) in North Carolina is accepting proposals for the purchase of approximately 12,000 (+/- 10%) non-touch Chromebooks for use with Middle and High School students. I-SS reserves the right to purchase quantities of various bidded devices totaling the quantity mentioned above. Quantities are based on the average student population for the last calendar year. While we aim to refresh devices for all of our middle and high schools, I-SS reserves the right to adjust the quantity purchased based on School Board approval.
Opening Date:	12/15/2025 8:00 AM
Posted Date:	11/18/2025
Status:	Open
Department:	IREDELL/STATESVILLE SCHOOLS


Solicitation Number * 198-11172025	Department IREDELL/STATESVILLE SCHOOLS	Status Reason Open
Opening Date 2025-12-15T08:00:00.0000000	Posted Date * 2025-11-17T15:37:59.0000000Z	Commodity Code Computers
Mandatory Conference/Site Visit — —	Special Instructions Proposals must be emailed to isstechrfp@iss.k12.nc.us	Solicitation Type * Select RFP IFB RFI
Owner Stacey Robinette
Description Iredell-Statesville Public Schools (I-SS) in North Carolina is accepting proposals for the purchase of approximately 12,000 (+/- 10%) non-touch Chromebooks for use with Middle and High School students. I-SS reserves the right to purchase quantities of various bidded devices totaling the quantity mentioned above. Quantities are based on the average student population for the last calendar year. While we aim to refresh devices for all of our middle and high schools, I-SS reserves the right to adjust the quantity purchased based on School Board approval.

Attachments Student Chromebook Refresh (#198-11172025) (1).pdf (530.20 KB)

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Request for Proposal #198-11172025

Student Chromebook Refresh

Date of issue: November 17, 2025

Proposal Opening Date: December 15, 2025

At 8:00AM ET

Direct all inquiries concerning this RFP to:

Jackie Parker

Executive Director of Digital Teaching and Learning

Email: isstechrfp@iss.k12.nc.us

EXECUTION

STATE OF NORTH CAROLINA

Iredell-Statesville Schools

Refer ALL Inquiries regarding this RFP to:

Jackie Parker

Iredell-Statesville Schools

292 Old Murdock Rd.

Troutman, NC 28166

isstechrfp@iss.k12.nc.us

Request for Proposal #198-11172025

Proposals will be publicly opened: December 15, 2025 at

8:00AM

Description: Student Chromebook Refresh

Using Agency: Iredell-Statesville Schools Board of Education

(I-SS)

In compliance with this Request for Proposals, and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion (G.S.

143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of

Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it

is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this

proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred,

suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State

department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for

any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,

including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its

employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by,

any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering

public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with I-SS, or

from any person seeking to do business with I-SS. By execution of this response to the RFP, the undersigned certifies, for your

entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised

by any employees of your organization.

Failure to execute/sign a proposal prior to submission shall render the proposal invalid and it WILL BE

REJECTED. Late proposals cannot be accepted.

BIDDER:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VendorS ITEM #10):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF Vendor:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. After this time, any

withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.

ACCEPTANCE OF PROPOSAL

If any or all parts of this proposal are accepted by I-SS, an authorized representative of The Iredell-Statesville Schools Board of

Education shall affix his/her signature hereto and this document and all provisions of this Request For Proposal along with the

Vendor proposal response and the written results of any negotiations shall then constitute the written agreement between the

parties. A copy of this acceptance will be forwarded to the successful Vendor.

For the Iredell-Statesville Board of Education USE ONLY:

Offer accepted and Contract awarded this ____ day of _______________, 20___, as indicated on the attached

certification, by ___________________________________________________________________________

(Authorized Representative of Iredell-Statesville Schools)

Ver: 01/05/2023

Page 1 of 18

Proposal Number: #198-11172025

Vendor: __________________________________________

PURPOSE AND BACKGROUND

Iredell-Statesville Public Schools (I-SS) in North Carolina is accepting proposals for the purchase of approximately

12,000 (+/- 10%) non-touch Chromebooks for use with Middle and High School students. I-SS reserves the right to

purchase quantities of various bidded devices totaling the quantity mentioned above. Quantities are based on the

average student population for the last calendar year. While we aim to refresh devices for all of our middle and high

schools, I-SS reserves the right to adjust the quantity purchased based on School Board approval.

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued

hereto. Delivery of equipment to I-SS will be scheduled on or before April 30, 2025.

GENERAL INFORMATION

REQUEST FOR PROPOSAL DOCUMENT

The RFP consists of the base RFP document, any attachments, and any addenda released before Contract award. All

attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by

reference.

NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, I-SS’s terms and conditions, all relevant exhibits and

attachments, and any other components made a part of this RFP, and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be

issued in connection with this RFP.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP,

those must be submitted as questions in accordance with the instructions in Section PROPOSAL QUESTIONS. If I-SS

determines that any changes will be made as a result of the questions asked, then such decisions will be

communicated in the form of an RFP addendum. I-SS may also elect to leave open the possibility for later negotiation

and amendment of specific provisions of the Contract that have been addressed during the question and answer

period. Other than through this process, I-SS rejects and will not be required to evaluate or consider any additional or

modified terms and conditions submitted with Vendor's proposal. This applies to any language appearing in or

attached to the document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendors’

instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall

constitute a Vendor offer. By execution and delivery of this RFP Response, the Vendor agrees that any

additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no

force or effect, and will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph

shall constitute sufficient grounds to reject Vendor’s proposal as non responsive.

PROPOSAL SCHEDULE

The table below shows the intended schedule for this RFP. The Contract Lead will make every effort to adhere to this

schedule.

Event

Issue RFP

Submit Questions via email

Provide Response to Questions online link

Submit Proposals via email

Publicly Open Bids

Proposal Award and Vendor Notification

Responsibility

I-SS

Vendor

I-SS

Vendor

I-SS

Date

November 17, 2025

by 5:00 PM November 21, 2025

by 5:00 PM November 25, 2025

by 5:00 PM December 12, 2025

8:00 AM December 15, 2025

January 2026

Ver: 11/12/2025

Page 2 of 18

Proposal Number: #198-11172025

Board of Education votes on approval of

purchase (PO issued upon Board

approval)

Vendor: __________________________________________

I-SS

February 2026

PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the

best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions

by 5:00 PM November 21, 2025

Written questions shall be emailed to isstechrfp@iss.k12.nc.us by the date specified above. Vendors should enter

“RFP #198-11172025 - Questions” as the subject for the email. Questions submittals should include a reference to

the applicable RFP section and be submitted in a format shown below:

Reference

RFP Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date and any additional terms deemed necessary by I-SS will be

posted via this online link. No information, instruction or advice provided orally or informally by any I-SS personnel,

whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or

binding. Vendors shall rely only on written material contained in an Addendum to this RFP. No verbal answers will be

provided. Vendors are responsible for checking the questions and answers document for updates and answers.

PROPOSAL SUBMITTAL

Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be

received at the email address indicated in the table below, for furnishing and delivering those items or services as

described herein.

EMAIL ADDRESS FOR DELIVERY OF

PROPOSAL

isstechrfp@iss.k12.nc.us

Subject Line: #198-11172025 - Proposal

IMPORTANT NOTE: All proposals shall be delivered to the email address listed above on or before the proposal

deadline (5:00 pm December 12, 2025). This is an absolute requirement. Regardless of cause, late proposals will

not be accepted and will be automatically disqualified from further consideration. It is the sole responsibility of the

Vendor to have the proposal to this email address by the specified deadline. The time of delivery will be time stamped

with the incoming email proposal.

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

a) BAFO: Best and Final Offer, submitted by a Vendor to alter its initial offer, made in response to a request by the

issuing agency.

b) BUYER: The employee of I-SS or Other Eligible Entity that places an order with the Vendor.

c) QUALIFIED PROPOSAL: A responsive proposal submitted by a responsible Vendor.

d) RFP: Request for Proposal

Ver: 11/12/2025

Page 3 of 18

Proposal Number: #198-11172025

Vendor: __________________________________________

e) VENDOR: Supplier, bidder, proposer, provider, company, Vendor, corporation, partnership, individual or other

entity submitting a response to a Request for Proposal.

METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

METHOD OF AWARD

All qualified proposals will be evaluated and awarded to the Vendor meeting the RFP requirements and achieving the

highest and best final evaluation, based on the criteria described below.

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

During the evaluation period—from the date proposals are opened through the date the contract is awarded—each

Vendor submitting a proposal (including its representatives) is prohibited from having any communications with any

person inside or outside the using agency, issuing agency, other government agency office, or body (including the

purchaser named above, department secretary, agency head, members of the general assembly and/or governor’s

office), or private entity, if the communication refers to the content of Vendor’s proposal or qualifications, the contents

of another Vendor’s proposal, another Vendor's qualifications or ability to perform the contract, and/or the transmittal of

any other communication of information that could be reasonably considered to have the effect of directly or indirectly

influencing the evaluation of proposals and/or the award of the contract. A Vendor not in compliance with this

provision shall be disqualified from contract award, unless it is determined in the I-SS’s discretion that the

communication was harmless, that it was made without intent to influence and that the best interest of I-SS would not

be served by the disqualification. A Vendor’s proposal may be disqualified if its subcontractor and supplier engage in

any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the

procurement to the date of contract award). Only those discussions, communications or transmittals of information

authorized or initiated by the issuing agency for this RFP or general inquiries directed to the purchaser regarding

requirements of the RFP (prior to proposal submission) or the status of the contract award (after submission) are

excepted from this provision.

PROPOSAL EVALUATION PROCESS

I-SS shall review all Vendor responses to this RFP to confirm that they meet the specifications and requirements of the

RFP. I-SS reserves the right to waive any minor informality or technicality in proposals received.

I-SS reserves the right to reject all original offers and request one or more of the Vendors submitting proposals within a

competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with I-SS, if the initial

responses to the RFP have been evaluated and determined to be unsatisfactory.

I-SS reserves the right to interview any potential Vendor during the evaluation process. Vendors are cautioned,

however, that the evaluators are not required to request presentations or other clarification—and often do not;

therefore, all proposals must be complete and reflect the most favorable terms available from the Vendor.

Upon completion of the evaluation process, I-SS will make an Award based on the evaluation and email all Vendors

the results. Award of a Contract to one Vendor does not mean that the other proposals lacked merit, but that, all factors

considered, the selected proposal was deemed most advantageous and represented the best value to I-SS.

Vendors are cautioned that this is a request for proposals, not a request to contract, and I-SS reserves the unqualified

right to reject any and all offers at any time if such rejection is deemed to be in the best interest of I-SS.

Proposals will generally be evaluated according to completeness, content, experience with similar projects, ability of

the offer and its staff, and cost.

Ver: 11/12/2025

Page 4 of 18

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Student Chromebook Refresh

Description

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