STRENGTHENING FAMILIES PROGRAM: FOR PARENTS AND YOUTH 10-14 TRAINER FINANCIAL MANAGEMENT
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Dec 19, 2023 |
| Due Date: | Jan 5, 2024 |
| Solicitation No: | RFQ-1000910 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
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Contact Information
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Iowa State University - Instructions
1. Definitions.
University
University or ISU is Iowa State University of Science and Technology.
Contractor
Contractor refers to the individual or entity that is proposing or offering to
contract for goods or services in the Proposal and is identified in the Offer Form.
Contract
Contract will be an ISU issued purchase order and/or a contractual agreement
that would be signed by the awarded contractor and an authorized
representative of the University.
RFP/RFQ Documents
All documents issued or posted to the ISU Procurement Services website that
pertain to this RFP/RFQ. This could include original bid documents, addenda,
exhibits, plans, etc.
Proposal
All documents submitted by the Contractor as a response to the RFP/RFQ in
accordance with the RFP/RFQ requirements.
University Representative
University Representative is the individual identified on the Overview and
General Information page of this RFP/RFQ.
Work
Construction related projects and deliverables that will be performed by
Contractor in accordance with this RFP/RFQ.
2. Inquiries.
(a) Contractor should direct any inquiries concerning this RFP/RFQ to the University Representative.
Contractor may not communicate about the subject of the RFP/RFQ with any other University employee
without the permission of the University Representative.
(b) Oral statements made by the University Representative or other University employees interpreting,
correcting, revising or amending the RFP/RFQ documents shall not be deemed part of the RFP/RFQ
documents and are not binding. The University Representative shall issue any interpretations,
corrections, revisions, and amendments in the form of written addenda, which will be sent to all known
recipients of the RFP/RFQ documents. Except for addenda modifying the proposal due date or canceling
the RFP/RFQ, such addenda shall be issued so as to be received at least five calendar days prior to the
time set for receipt of proposals. All addenda so issued shall become part of the RFP/RFQ documents
and shall be acknowledged in the Offer Form. University may issue an addenda in a shorter time frame
if in the best interest of University.
3. Proposal Submission.
(a) Contractor must read the RFP/RFQ documents in their entirety and comply with the requirements of the
RFP/RFQ documents. Contractor must promptly notify the University Representative of any ambiguity,
inconsistency or error that Contractor discovers in the RFP/RFQ documents. University may reject
proposals that fail to comply with the requirements of the RFP/RFQ documents.
(b) Contractor must identify on the Offer Form all parties who will be involved with performance of the
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Contract. By submitting the Proposal, Contractor warrants that all such parties have received a copy of
the RFP/RFQ documents and that the Proposal is acceptable to these parties.
(c) Contractor must clearly state in the Exceptions Form any exceptions to or deviations from the RFP/RFQ
documents. Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the
sole discretion of University. Any terms in the RFP/RFQ documents to which Contractor does not take
exception on the Exception Form shall be binding and any subsequent objections to those terms shall
have no effect.
(d) A representative of Contractor who is authorized to agree to the terms in the RFP/RFQ documents and to
offer the pricing and make the representations about Contractor’s products and services in the Proposal
must sign the Proposal.
(e) Contractor is responsible for any costs incurred in the preparation and submission of the Proposal and
any travel and personnel expenses associated with its on-site presentations or demonstrations or other
trips related to the RFP/RFQ. ISU has no responsibility for such costs or expenses even if ISU should elect
not to make an award.
4. Withdrawal and Resubmission of Proposals.
(a) Prior to the date and time designated for receipt of proposals, Contractor may withdraw a Proposal only
by submitting written notice to the University Representative. Such notice must be received by the
University Representative prior to the designated date and time for receipt of proposals.
(b) Contractor may resubmit a withdrawn Proposal up to the time designated for receipt of proposals
provided that the resubmitted Proposal complies with the RFP/RFQ documents.
(c) Contractor may not withdraw its Proposal for a period of ninety calendar days after the time designated
for receipt of proposals unless the Proposal contains an obvious and documented error for which it would
be a manifest injustice to require Contractor to perform pursuant to such terms.
5. Acceptance of Proposals and Award of Contract.
(a) The RFP/RFQ does not commit University to award a Contract. If University elects to award a Contract, it
will do so based on the criteria set forth in the RFP/RFQ documents. University is not required to
purchase the lowest priced goods or inferior or substandard goods. University may make multiple
awards if University determines it is in its best interest to do so.
(b) University may accept or reject any or all proposals.
(c) University may request from Contractor additional documents or Proposal clarifications after the due date
and time for proposal submission. University may also request Contractor to make an on-site
presentation/demonstration. University may reject the Proposal if Contractor fails to provide the
additional documents or clarifications or participate in the on-site presentation/demonstration.
(d) University may waive any irregularities, technicalities, or informalities in proposals if such waiver does
not substantially change the offer or provide a competitive advantage to any contractor. University may
accept deviations from the specifications in the RFP/RFQ documents if through information submitted
or demonstrations University determines that the offered product or service is substantially compliant
and would be in University’s best interest.
(e) University may investigate as it deems necessary the ability of Contractor to provide the expected goods
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or services. University may reject the Proposal if the evidence submitted by, or investigation of,
Contractor fails to satisfy University, in its sole opinion, that Contractor is properly qualified to carry out
the obligations specified in the RFP/RFQ documents.
(f) University will resolve tie proposals that are equal in all respects and tied in price by drawing lots. Whenever
practical, the drawing will be held in the presence of the contractors who are tied in price. However, if this
is not possible, the drawing will be made in front of at least three persons and said drawing documented.
(g) Iowa Administrative Code §681-8.1(a) requires University to give a preference to Iowa products and
suppliers when, in University’s professional judgment, Iowa products can be obtained at equal or less cost
and are of equal quality to those products obtainable from out-of-state suppliers. In addition, Iowa Code
§73.2 requires all requests for proposals to contain the following language: “By virtue of statutory
authority, a preference will be given to products and provisions grown and coal produced within the State
of Iowa.”
6. Formation of Contract. If University elects to award a Contract, it will take one of the following actions in order
to form a Contract between University and selected contractor(s):
(a) Accept a proposal, as written, by issuing a written Notice of Award to selected contractor(s) that
incorporates the RFP/RFQ documents by reference and accepts all or selected portions of the selected
contractor's proposal. The Notice of Award will be in the form of an ISU-issued Purchase Order and/or
contractual agreement, which must be signed by an authorized representative of University and the
selected contractor(s). Contractor(s) shall be given twenty days to sign such Contract. Delays in finalizing
by a contractor may be viewed as lack of interest by the contractor in servicing the Contract and would
be grounds for rejecting that contractor’s proposal.
(b) Enter into negotiations with one or more contractors in an effort to reach a mutually satisfactory Contract
that will be executed by both University and contractor and that will be based on the RFP/RFQ documents,
the proposal submitted by selected contractor, any clarification(s) requested by the University and
submitted by contractor, except as amended by mutual agreement through the associated negotiations.
These negotiations will not include any changes to the pricing structure submitted in the proposal, unless
the negotiations change the requirements. Should University and the selected contractor be unable to
negotiate a mutually acceptable contract within thirty days of University initiating negotiations, University
shall have the right to reject the selected contractor's proposal and enter into negotiations with another
contractor, without penalty or any liability to University.
(c) Because University may use the alternative described in (a) above, Contractor shall include in its
Proposal all requirements, terms or conditions it may have, and shall not assume that an opportunity
will exist to add such matters after the Proposal has been submitted.
7. Disposition and Disclosure of Proposals.
(a) Once opened, the Proposal becomes the property of University and will not be returned to Contractor.
(b) Until the date of an award of this RFP/RFQ, the Proposal and any other related documents provided
by Contractor, including but not limited to, attachments, appendices, and exhibits, shall be treated as
confidential to the extent required and permitted under State of Iowa law.
(c) Iowa Administrative Code §681-8.1(h) requires University to release, if requested, the name of the
successful bidder and all other bidders and the amounts bid. In addition, University is subject to the Iowa
Open Records Law (Iowa Code Chapter 22). Contractor is encouraged to familiarize itself with the Iowa
Open Records Law prior to submitting its Proposal. If Contractor believes that portions of the Proposal or
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other submitted documents (other than its name and pricing) are confidential under the Iowa Open
Records Law, Contractor shall clearly identify those portions in the space provided on the Offer Form and
indicate the specific provision in the Iowa Open Records Law upon which Contractor relies in determining
the identified portion is confidential. Proposals marked entirely confidential or proprietary may be
rejected.
(d) If University receives a request for a portion of the Proposal or other documents that Contractor has
identified as confidential, University shall notify Contractor (unless legally prohibited from doing so) and
Contractor shall, at its sole expense and in a timely manner, appear before an administrative or judicial
authority to obtain an order restraining its release. If Contractor fails to do so, University may release the
portions of the Proposal or other documents that Contractor has identified as confidential.
(e) Failure to properly identify items as confidential on the Offer Form and appropriately cite the specific
provisions of the Open Records Act relied upon shall relieve University from any responsibility to notify
Contractor of a request for those items and from any liability should such items be released.
8. Conflict of Interest. In order to comply with federal and state laws and regulations, a Contractor who is a “Conflict
of Interest Vendor” must have approval from the University Representative prior to submitting its Proposal on this
RFP/RFQ. A Contractor is a “Conflict of Interest Vendor” if it is any of the following:
(a) A paid employee (whether full-time, part-time, hourly, temporary, or student--including a graduate
student on assistantship) of University, any other Board of Regents institution or the Board of Regents Office
(b) A member of the Board of Regents, State of Iowa
(c) An entity in which any of the above referred persons is a partner or sole proprietor
(d) An employee of another State of Iowa agency (Iowa Department of Transportation, Department of
Administrative Services, Department of Human Services, etc.)
(e) Any State of Iowa officials, members of the general assembly, or legislative employees
9. Gratuities. The laws of the State of Iowa prohibit a person who is seeking to enter into a contract with University
from, directly or indirectly, offering or making a gift to University employee. See Iowa Code §68B.22 for additional
information.
10. Vendor Registration/Record. Contractors must register online in order to receive notices and participate in ISU
bidding opportunities https://iastate.ionwave.net/VendorRegistration/PreliminaryInfo.aspx
Upon an official contract award and in order to issue a Purchase Order or payment, Contractors will also be
required to register in ISU’s procurement system https://accessplus.iastate.edu/NonAuth/PD10/PD155Vendor.jsp
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