2026 Streets Paving Project

CITY OF MORGANTOWN
2026 STREETS PAVING PROJECT
BID CALL 2027-04
PROJECT MANUAL
First Edition: July 2nd 2026
VOLUME I: BIDDING REQUIREMENTS
VOLUME II: CONTRACT DOCUMENTS
Prepared By:
The City of Morgantown
Department of Engineering and Public Works
389 Spruce Street
Morgantown, WV 26505

Emergency & Utility Contacts
The following telephone numbers are for emergency or disrupted utility service.
Emergency Medical Service - Ambulance, Fire and Police 911
M.E.C.C.A. (Non-emergency, for street closure) 304-599-6382
Chief Building Official 304-284-7536
Director of Engineering & Public Works 304-284-7412
Morgantown Utility Board 304-292-8443
Dominion Hope Gas Company 304-296-3481
Mon Power Company 800-686-0022
Comcast Cable 888-683-1000
Verizon 304-296-9922
Miss Utility of West Virginia 800-245-4848
Republic Services 304-296-3696
Parking Authority 304-284-7435

CITY OF MORGANTOWN
2026 STREETS PAVING PROJECT
BID CALL 2027-04
PROJECT MANUAL
VOLUME I: BIDDING REQUIREMENTS
Prepared By:
The City of Morgantown
Department of Engineering and Public Works
389 Spruce Street
Morgantown, WV 26505

BIDDING REQUIREMENTS
TABLE OF CONTENTS
Advertisement B1
Bid Opening Checklist B2
Instructions to Bidders B3
Bid Form B13
Bid Bond Form B19
Qualification Statement B21
Equal Employment Opportunity Certification Forms B33
MSF Registration Form B36
Statement of Non-Collusion B37
Drug-Free Affidavit B38

CITY OF MORGANTOWN
MORGANTOWN, WV
BID CALL 2027-04
2026 STREETS PAVING PROJECT
ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of the 2026 STREETS PAVING PROJECT, BID CALL 2027 - 04 will be received,
by THE CITY OF MORGANTOWN, at the office of the FINANCE DIRECTOR in City Hall at 389 Spruce Street,
Morgantown, WV 26505 until 2:00 PM local time on July 16th, 2026, at which time the Bids received will
be publicly opened and read. The Project consists of removal and replacement of asphaltic pavement
materials on city streets and related work.
A two-envelope system will be used. Each bid must be submitted in a sealed envelope. Envelope No. 1
must contain the Bid Bond, Power of Attorney, and all other necessary documents required on the Bid
Opening Checklist. Envelope No. 2 must be a separate, sealed envelope marked "Bid Proposal" and must
contain the completed and signed Bid Proposal. If the documents are not in order, the envelope containing
the Bid Proposal will not be opened and the Bid will be considered non-responsive and will be returned to
the Bidder.
Both envelopes must have the following information in the lower left-hand corner.
Name and address of Bidder, Bidder's WV Contractor's License Number, "Bid on
2027-04 2026 Streets Paving Project", City of Morgantown, 389 Spruce Street,
Morgantown, Monongalia County, West Virginia 26505. To be opened on July
16th, 2026.
The Issuing Office for the Bidding Documents is the City of Morgantown Engineering & Public Works
Department, located in City Hall at 389 Spruce Street, Morgantown, WV 26505, 304-284-7412.
Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through
Thursdays between the hours of 7:00 a.m. and 4:00 p.m. or on our website
http://morgantownwv.gov/bids.aspx and may obtain copies of the Bidding Documents from the Issuing
Office as described below.
Printed copies of the Bidding Documents may be obtained from the Issuing Office, during the hours
indicated above, upon payment of a non-refundable fee of $50.00 for each set. Checks for Bidding
Documents shall be payable to "City of Morgantown." Upon request and receipt of the document fee
indicated above plus a non-refundable shipping charge, the Issuing Office will transmit the Bidding
Documents via delivery service. The shipping charge amount will depend on the shipping method selected
by the prospective Bidder. The date that the Bidding Documents are transmitted by the Issuing Office will
be considered the Bidder's date of receipt of the Bidding Documents. Partial sets of Bidding Documents
will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or
partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing
Office.
A Mandatory pre-bid conference will be held at 2:00 P.M. local time on July 13th, 2026, in the Council
Chambers of City Hall, 389 Spruce St, Morgantown, WV, 26505.
Owner: City of Morgantown
By: Jamie Miller
Title: City Manager
Date: July 2nd, 2026
July 9th, 2026
B 1

BID OPENING CHECKLIST
BID CALL 2027-04
2026 STREETS PAVING PROJECT
CITY OF MORGANTOWN
MONONGALIA COUNTY, WEST VIRGINIA
A two-envelope system will be used. Each Bid must be submitted in a sealed envelope
("Envelope No. 1") which must contain: (a) the Bid Bond, , (b) Power of Attorney, (c) all other
necessary documents as required on Bid Opening Checklist of these Contract Documents, and
(d) a separate sealed envelope inside marked "Bid Proposal" ("Envelope No. 2") containing the
completed and signed Bid.
BIDDER: ___________________________________
Completed Satisfactory Item (Check if completed)
1. Bid submitted on time __________________
2. Bid Bond (must by co-signed by a West Virginia agent) __________________
3. Statement of Bidder's Qualifications __________________
4. Equal Employment Opportunities Certifications __________________
5. Municipal Service Fee Registration Form __________________
(if not already registered)
6. Statement of Non-Collusion __________________
7. Drug-Free Work Place Affidavit __________________
Envelope No. 2 marked "Bid Proposal" shall consist solely of the completed and signed Bid Forms. In
the event that Envelope No. 1 does not include all the items on the Bid Opening Requirement Checklist,
then Envelope No. 2 containing the Bid Proposal shall be returned to the Bidder unopened. At that time,
the Owner will declare the Bidder non-responsive.
B 2

INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
ARTICLE 1 - Defined Terms ........................................................................................................................... 1
ARTICLE 2 - Copies of Bidding Documents ................................................................................................... 1
ARTICLE 3 - Qualifications of Bidders ........................................................................................................... 1
ARTICLE 4 - Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 1
ARTICLE 5 - Bidder's Representations .......................................................................................................... 3
ARTICLE 6 - Pre-Bid Conference ................................................................................................................... 4
ARTICLE 7 - Interpretations and Addenda .................................................................................................... 4
ARTICLE 8 - Bid Security ............................................................................................................................... 4
ARTICLE 9 - Contract Times .......................................................................................................................... 5
ARTICLE 10 - Liquidated Damages ................................................................................................................ 5
ARTICLE 11 - Substitute and "Or-Equal" Items............................................................................................. 5
ARTICLE 12 - Subcontractors, Suppliers, and Others ................................................................................... 5
ARTICLE 13 - Preparation of Bid ................................................................................................................... 6
ARTICLE 14 - Basis of Bid .............................................................................................................................. 7
ARTICLE 15 - Submittal of Bid ....................................................................................................................... 7
ARTICLE 16 - Modification and Withdrawal of Bid ....................................................................................... 7
ARTICLE 17 - Opening of Bids ....................................................................................................................... 8
ARTICLE 18 - Bids to Remain Subject to Acceptance ................................................................................... 8
ARTICLE 19 - Evaluation of Bids and Award of Contract .............................................................................. 8
ARTICLE 20 - Bonds and Insurance ............................................................................................................... 9
ARTICLE 21 - Signing of Agreement .............................................................................................................. 9
ARTICLE 22 - Sales and Use Taxes ................................................................................................................ 9
B 3

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office -
City of Morgantown Public Works Department
389 Spruce Street Morgantown WV 26505
304-284-7412
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, Bidder shall submit with its Bid (a)
written evidence establishing its qualifications such as financial data, previous experience, and
present commitments, and (b) the following additional information:
A. Evidence of Bidder's authority to do business in the state of West Virginia
B. Bidder's state and City contractor license number, if applicable.
C. Subcontractor and Supplier qualification information; coordinate with provisions of Article
12 of these Instructions, "Subcontractors, Suppliers, and Others."
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-
way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
storage of materials and equipment, and any access needed for such additional lands, are
to be obtained and paid for by Contractor.
Instructions to Bidders p. 1 B 4

4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions
at or adjacent to the Site.
b. those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract
Documents, but the Technical Data contained therein upon whose accuracy Bidder is
entitled to rely, as provided in the General Conditions, has been identified and
established in the Supplementary Conditions. Bidder is responsible for any
interpretation or conclusion Bidder draws from any Technical Data or any other data,
interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition
of Technical Data set forth in Article 1 of the General Conditions will apply.
B. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05
of the General Conditions. Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to a Hazardous Environmental Condition at
the Site, if any, and possible changes in the Contract Documents due to any Hazardous
Environmental Condition uncovered or revealed at the Site which was not shown or
indicated in the Drawings or Specifications or identified in the Contract Documents to be
within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.
4.03 Site Visit and Testing by Bidders
A. Bidder shall conduct the required Site visit during normal working hours, and shall not
disturb any ongoing operations at the Site.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of
Site conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting,
the Owner will provide Bidder access to the Site to conduct such additional examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if doing
so is not practical because of existing operations, security or safety concerns, or restraints
on Owner's authority regarding the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
Instructions to Bidders p. 2 B 5

schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the
General Conditions indicate, if an Owner safety program exists, it will be noted in the
Supplementary Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at
the Site by Owner or others (such as utilities and other prime contractors) and relates to
the Work contemplated by these Bidding Documents. If Owner is party to a written
contract for such other work, then on request, Owner will provide to each Bidder access to
examine such contracts (other than portions thereof related to price and other confidential
matters), if any.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas,
and become familiar with and satisfy itself as to the general, local, and Site conditions that
may affect cost, progress, and performance of the Work;
C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost,
progress, and performance of the Work;
D. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations
obtained from visits to the Site; the Bidding Documents; and the Site-related reports and
drawings identified in the Bidding Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of
the Work; (2) the means, methods, techniques, sequences, and procedures of construction
to be employed by Bidder; and (3) Bidder's safety precautions and programs;
E. agree, based on the information and observations referred to in the preceding paragraph,
that at the time of submitting its Bid no further examinations, investigations, explorations,
tests, studies, or data are necessary for the determination of its Bid for performance of the
Work at the price bid and within the times required, and in accordance with the other
terms and conditions of the Bidding Documents;
F. become aware of the general nature of the work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Bidding Documents;
G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies
that Bidder discovers in the Bidding Documents and confirm that the written resolution
thereof by Engineer is acceptable to Bidder;
Instructions to Bidders p. 3 B 6