Street Sweeping Service (Annual Contract with 2 Options to Renew)

Agency: DeKalb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561790 - Other Services to Buildings and Dwellings
Posted Date: Aug 15, 2019
Due Date: Aug 21, 2019
Solicitation No: 19-101128-ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number 19-101128-ITB
Project Name Street Sweeping Service (Annual Contract with 2 Options to Renew)
Pre Bid

Pre-Bid Conference (Mandatory) :
July 11 , 2019 @ 2:00 P.M.
Purchasing and Contracting
1300 Commerce Drive, 2nd Floor
Decatur, GA 30030

Pre-Bid Sign-In Sheet

Mandatory (Prime) DeKalb First-LSBE Meeting Dates: June 26, 2019, July 3, 2019, August 7, 2019 , or August 14, 2019

Addenda
Due Date & Time Wednesday, August 21, 2019 - 03:00 pm
Contact

Attachment Preview

Department of Purchasing and Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor,
Decatur, Georgia 30030____
June 24, 2019
INVITATION TO BID (ITB) NO. 19-101128
FOR
STREET SWEEPING SERVICE
(ANNUAL CONTRACT WITH 2 OPTIONS TO RENEW)
Procurement Agent:
Phone:
Email:
Beverly D. Williams
404,371-3648
bwilliams@dekalbcountyga.gov
Mandatory DeKalb First LSBE
Meeting:
(Bidders must attend 1 meeting on either
of the dates listed in person or via video
conference.)
Wednesday, June 26, 2019 or July 3, 2019
4572 Memorial Drive, Decatur, Georgia 30032
Main Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Video Conference: Utilize the link supplied on our
webpage labeled “DeKalb First LSBE Video Meeting”
Mandatory Pre-Bid Conference:
Thursday, July 11, 2019 at 2:00 p.m.
Manuel Maloof Building
Purchasing and Contracting 2nd Floor
1300 Commerce Drive
Decatur, GA 30030
Deadline for Submission of Questions: 5:00 P.M. ET, July 17, 2019
Bid Opening:
Price Schedule Opening:
3:00 P.M. ET, August 7, 2019
3 5 Business days after Bid Opening
FIRM’S NAME AND ADDRESS:
(Street, City, State and Zip Code. Type or print):
Federal Tax ID No. ______________________________
ARE YOU A DEKALB COUNTY FIRM? Yes ____ No ____
TELEPHONE AND FAX NUMBERS WITH AREA
CODE:
Phone: ________________________________________
Fax: __________________________________________
E-mail: ________________________________________
SIGNATURE OF PERSON AUTHORIZED
TO SIGN BID AND DATE:
_______________________________________________
SIGNER’S NAME AND TITLE (Type of Print):
_______________________________________________
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE
DEPARTMENT OF PURCHASING AND CONTRACTING OF DEKALB COUNTY
GOVERNMENT ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND
STRICTLY THE RESPONSIBILITY OF THE BIDDER.
Page 1 of 51
Revised 05/24/2019 P&C
TABLE OF CONTENTS
INVITATION TO BID OVERVIEW ..............................................................................................................3
INVITATION TO BID PROCEDURES..........................................................................................................5
GENERAL TERMS AND CONDITIONS ......................................................................................................9
MINIMUM SPECIFICATIONS ....................................................................................................................21
PRICE SCHEDULE (MUST BE SUBMITTED IN A SEPARATELY SEALED ENVELOPE)....... 26-29
BIDDER'S EQUIPMENT AND RESOURCES FORM - APPENDIX 1 ...................................................30
BID ACKNOWLEDGEMENT FORM ....................................................................................................…31
ATTACHMENT A- REQUIRED DOCUMENTS CHECKLIST ..............................................................32
ATTACHMENT B - CONTRACTOR REFERENCE AND RELEASE FORM ......................................33
ATTACHMENT C - SUB CONTRACTOR REFERENCE AND RELEASE FORM ...........................314
ATTACHMENT D - CONTRACTOR & SUBCONTRACTOR EVIDENCE OF COMPLIANCE…... 35
ATTACHMENT E - CONTRACTOR AFFIDAVIT ………………………………………………...……36
ATTACHMENT F - SUBCONTRACTOR AFFIDAVIT ...........................................................................37
ATTACHMENT G - DEKALB FIRST LSBE INFORMATION W/ EXHIBITS A-B ...................... 38-46
FIRST SOURCE JOBS ORDINANCE INFORMATION (EXHIBITS 1-4) …………………………47-50
CONTRACTOR QUALITY REVIEW FORM - APPENDIX 2 .........……………………………………51
Page 2 of 51
Revised 05/24/2019 P&C
A. PURPOSE:
INVITATION TO BID OVERVIEW
DeKalb County Government (the County) is soliciting bids for 19-101128 Street Sweeping
Service (Annual Contract with 2 Options to Renew) from responsible bidders.
B. GENERAL INFORMATION:
1. BID TIMETABLE:
The anticipated schedule for the bid process is as follows:
Date Issued:
Mandatory DeKalb First LSBE Meeting:
(Bidders must attend 1 meeting on either
of the dates listed.)
June 24, 2019
June 26, 2019 or July 3, 2019
4572 Memorial Drive, Decatur, Georgia 30032 Main
Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Mandatory Pre-Bid Conference:
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
Bids Valid Until:
July 11, 2019 at 2:00 p.m
Manuel Maloof Building
1300 Commerce Drive
Purchasing and Contracting 2nd Floor
Decatur, GA 30030
5:00 P.M. ET, July 17, 2019
3:00 P.M. ET, August 7, 2019
3 5 Business days after Bid Opening
Bids shall be valid for 90 days from and including the
bid opening date.
Sealed bids are to be addressed and delivered to:
DeKalb County Department of Purchasing and Contracting
Maloof Administration Building
1300 Commerce Drive, 2nd Floor
Decatur, Georgia 30030, not later than 3:00 P.M. ET, August 7, 2019
***NEWPRICE SCHEDULE MUST BE SUBMITTED IN A SEPARATE SEALED
ENVELOPE OR BIDDER WILL BE DEEMED NON-RESPONSIVE AND WILL
NOT BE CONSIDERED FOR AWARD***
Submit one original bid package (inclusive of the entire Invitation to Bid document and
required documents with the exception of the price schedule) stamped “Original” and two
sealed identical copies stamped “Copy” of the bid package to the address listed above.
2. CONTACT PERSON:
The contact person for this bid is Beverly D. Williams, Sr. Procurement Agent. General
inquiries concerning the meaning or interpretation of this Invitation to Bid (ITB) may be
requested from the contact person via telephone at 404-371-3648 or via email at
bwilliams@dekalbcountyga.gov. Questions and requests for information or clarification
concerning the specifications in this ITB must be submitted to the above listed contact person
via email no later than the date and time listed in the bid timetable. Questions and requests
received after the above stated time or sent to anyone other than the listed contact person will
not receive a response or be the subject of addenda.
Page 3 of 51
Revised 05/24/2019 P&C
QUESTIONS:
All requests must be in writing. Any explanation desired by a bidder regarding the meaning
or interpretation of the Invitation to Bid, drawings, specifications, requirements, etc., must be
requested in writing and with sufficient time allowed for a reply to reach bidders before the
submission of their bids. If any statement in the bidding documents, specifications, plans, etc.,
appear ambiguous to the Bidder, Bidder is specifically instructed to make a written request to
the Department of Purchasing and Contracting as outlined in the preceding sentence. Any
information given to a prospective bidder concerning an Invitation to Bid will be furnished to
all prospective bidders, as an addenda to the Invitation, if such information is necessary to
bidders in submitting bids on the Invitation or if the lack of such information would be
prejudicial to uninformed bidders. Oral explanations or instructions given before the award of
the contract will not be binding. Questions must be submitted no later than 5:00 pm EST
on July 17, 2019.
3. ADDITIONAL INFORMATION/ADDENDA:
The County will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the bid opening date. Bidders should not rely on
any representations, statements or explanations other than those made in this ITB or in any
addendum to this ITB. Where there appears to be a conflict between the ITB and any addenda
issued, the last addendum issued will prevail. It is the responsibility of the Bidder to ensure
awareness of all addenda issued for this solicitation. Please acknowledge the addenda and
submit to the DeKalb County Department of Purchasing and Contracting as requested. Bidders
may contact the above listed contact person to verify the number of addenda prior to
submission. Addenda issued for this ITB will be posted on DeKalb County’s website,
www.dekalbcountyga.gov/formalbids. Bidder should regularly check the County’s website for
addenda.
Page 4 of 51
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INVITATION TO BID PROCEDURES
BIDDER INFORMATION:
1. FAILURE TO SUBMIT THE PRICE SCHEDULE IN A SEPARATE SEALED
ENEVELOPE SHALL DEEM THE BID NON-RESPONSIVE. INCLUDING THE
PRICE SCHEDULE IN ANY AREA OUTSIDE OF ITS SEPARATE, SEALED
ENVELOPE MAY RESULT IN BIDDER’S BID BEING DEEMED NON-
RESPONSIVE.
2. Failure to return all pages of this Invitation to Bid may result in bid being deemed non-
responsive.
3. Minimum specifications are intended to be open and non-restrictive. Contractors are
invited to inform the DeKalb County Department of Purchasing and Contracting whenever
specifications or procedures appear not to be fair and open. Such information should be
supplied as early in the procurement process as possible. Information received in less than
five (5) days prior to the scheduled bid opening will not be acted upon unless the DeKalb
County Department of Purchasing and Contracting rules that it is in the best interest of the
County to consider.
4. Brand names and numbers when provided in solicitations are for reference and to establish
a quality standard. Any reference to a brand name shall not be construed as restricting
Bidders to that manufacturer (unless “no substitutes” is stated). Bids on equal items will
be considered, provided the bid clearly describes the article offered and it is equal or
better in quality and function and fully compatible with this requirement.
5. By submitting a bid, Bidder warrants that any goods or services supplied to DeKalb
County Government meet or exceed the specifications set forth in this solicitation.
6. If any supplies, materials, and equipment are provided to the County under this
solicitation, then such items shall be new and in first-class condition unless the
solicitation specifically allows offers of used, reconditioned, or remanufactured items. If
newly manufactured products are specified, such products shall be of recent origin and
not previously used. No equipment of any type is acceptable if serial numbers or any other
manufacturer’s identification labels or marks have been removed, obliterated, or changed
in any way. A Contractor delivering any such equipment to the County will be deemed to
have breached the contract and appropriate action will be taken by the DeKalb County
Government Purchasing and Contracting Department.
7. Time of delivery is a part of the solicitation and an element of the contract that is to be
awarded. If the Bidder cannot meet the required service delivery dates, a bid should not
be submitted. Failure to deliver in accordance with the contract could result in the
Contractor being declared in default.
8. Bid Withdrawal
Bids may be withdrawn at any time prior to the bid opening. After bids have been publicly
opened, withdrawal of bids shall be based upon Part 3, Section IV, F. within the DeKalb
County Purchasing Policy.
Page 5 of 51
Revised 05/24/2019 P&C

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