2026 Street Management Project 841099.17 & 841098.10 & Storm Inlet Replacement Project 501125.08 SW 38th St / SW 39th St / SW Martin Dr. Mill & Overlay

DOCUMENT 020
INVITATION TO BID
1. CITY OF TOPEKA PROJECT: 2026 Street Management Project 841099.17 & 841098.10 &
Storm Inlet Replacement Project 501125.08 SW 38th St / SW 39th St / SW Martin Dr. Mill &
Overlay
2. BIDS RECEIVED UNTIL: 2:00 P.M., Local Time, ___________7/16/2026__________,
electronically using the Topeka Vendor Access website:
https://cityoftopekaks.tylerportico.com/va/vendor-access/bids or by delivering physical hard copies
prior to Closing at the office of the Contracts & Procurement Division, City Hall, 215 SE 7th Street,
Room B60, Topeka, Kansas 66603.
3. BID CLOSING: Will be public following the receipt of bids at the office of the Contracts &
Procurement Division, City Hall, 215 SE 7th Street, Room B60, Topeka, Kansas 66603.
4. DESCRIPTION OF MAJOR UNITS OF WORK:
2" Cold Milling 10,730.00 S.Y
2" Asphaltic Concrete Overlay 9,407.00 S.Y
Full-Depth Pavement Patching 1,323.00 S.Y
Pavement Marking (Thermoplastic)(Yellow)(4") 4,125.00 L.F
Traffic Control 1.00 L.S
5. DESIGN ENGINEER: City of Topeka, Engineering Division, 620 SE Madison St., 2nd Floor,
Topeka, KS - 66607.
6. BID DOCUMENTS: Electronic copies (PDF's) of the bid documents (plans and specifications) and
any addenda are available using the Topeka Vendor Access website. Register online at
https://cityoftopekaks.tylerportico.com/va/vendor-access/registration .
7. BID SECURITY REQUIREMENTS: All bids must be accompanied by a cashier's check or a bid
bond for not less than five percent (5%) of the amount bid (including alternates), made payable to the
City of Topeka, Kansas. The original bid security shall be provided to the office of Contracts and
Procurement before the 2:00 closing date.
8. PRE-BID CONFERENCE: A pre-bid conference will not be held for this project.
9. SUBMITTALS: Bid submittal requirements are explained in Document 100: Instructions to
Bidders.
10. BID QUESTIONS: All questions must be submitted using the Bid Question Submittal Form
(Excel) included in the Bid Attachments. Bidders shall download the form, enter their questions
directly into the Q# fields (handwritten submissions will not be accepted), and email the completed
Excel file to procurement@topeka.org no later than ten (10) days prior to the bid closing date and
time, unless otherwise stated in the bid documents.
The email subject line shall read: Bid Number #### - Questions.
If more than forty (40) questions are required, bidders may insert additional rows as needed. The
form must be submitted as an MS Excel (.xls or .xlsx) file.
Document 020 01/29/2025

Responses to questions will be issued by addendum and posted in the Bid Attachments as a PDF
titled:
Bid Number #### - Answers to Bid Question Submittal Form.
11. Plan Holder List: Contractors seeking to be included on the Plan Holders List must complete the
Plan Holders Information Form (Excel Worksheet) included in the Bid Attachments. Contractors
shall download the form, enter their business name, contact name, phone number, and email
address, and email the completed Excel file to procurement@topeka.org no later than ten (10) days
prior to the bid closing date, unless otherwise stated in the bid documents.
The email subject line shall read: Bid Number #### - Plan Holders Request.
A complete Plan Holders List will be published in the Bid Attachments as a PDF titled:
Bid Number #### - Plan Holders List.
Document 020 01/29/2025

DOCUMENT 100
INSTRUCTIONS TO BIDDERS

Docusign Envelope ID: 0789BE4A-633F-84FD-82FD-59EEBC92771A
18. Signing ofA greement.
When Owner notifies the Successful Bidder of the award of contract, it will be accompanied by at
least three unsigned counterparts of theA greement and all other Contract Documents. Within ten days
thereafter Contractor shall sign and deliver all counterparts of the Agreement to Owner with all other
Contract Documents attached. The Contractor shall also submit certificates of insurance in accordance
with paragraph 2.1 of the General Conditions and an estimated construction schedule in accordance
with paragraph 2.6 of the General Conditions with the executed Agreement. Within ten days
thereafter Owner will deliver all fully signed counterparts to Contractor.
19. Sales Taxes.
19.1. For all projects, payment of Kansas State Sales Tax or Compensating (Use) tax is not
necessary and should not be included in unit prices bid for materials to be incorporated in the
work. The City of Topeka will furnish an exemption certificate (including exemption
certificate number) obtained from the Sales and Compensating Tax Division of the
Department of Revenue of the State of Kansas to the Contractor, Subcontractor or repairmen
making purchases of any tangible personal property to be incorporated in this project. The
Contractor, Subcontractor or repairmen must furnish all suppliers with a copy of the properly
executed exemption certificate secured for this project. He may reproduce as many copies of
the certificate as he may need.
20. State Registration of Out-of-State Contractors.
Bidders are advised that K.S.A. 79-1008, 79-1009 requires the registration of out-of-state contractors
with the Director of Revenue for collection of tax.
21. Non-Resident Bidders.
Attention is directed to Section 16-113 and 16-114 of the Kansas Statutes Annotated which requires
that any Non-Resident Contractor who undertakes the construction of any public improvement to be
paid for out of public funds, must appoint in writing and file with the Kansas Secretary ofS tate, some
person (resident in Shawnee County, Kansas) on whom service may be had in any civil action which
may arise out of such contractual relation.
22. Equal Employment Opportunity.
It is the policy of the City of Topeka, Kansas to require that all contracts of the City and its agencies
include specific provisions to ensure equal employment opportunity and that all Contractors provide
evidence of the adoption of an affirmative action program. To comply with these requirements, all
persons wishing to enter into a contract with the City shall abide by the following conditions:
22.1. Comply with K.S. A. 44-1030 requiring that:
a The Contractor shall observe the provisions of the Kansas act against
discrimination and shall not discriminate against any person in the performance of
work under the present contract because of race, religion, color, sex, physical handicap
unrelated to such person's ability to engage in the particular work, national origin or
ancestry;
b. In all solicitations or advertisements for employees, the Contractor shall include the
phrase, "equal opportunity employer," or a similar phrase to be approved by the
comm1ss10n;
12/4/2019 100 -6