Strategic Transportation Plan

Agency: City of Coquitlam
State: British Columbia
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jun 22, 2022
Due Date: Jul 13, 2022
Solicitation No: RFP 22-046
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP 22-046
Bid Title: Strategic Transportation Plan
Category: Current Bid Opportunities
Status: Open

Publication Date/Time:
6/22/2022 12:00 AM
Closing Date/Time:
7/13/2022 2:00 PM
Related Documents:

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City of Coquitlam
RFP No. 22-046 – Strategic Transportation Plan
City of Coquitlam
Request for Proposals
RFP No. 22-046
Strategic Transportation Plan
Issue Date: June 22, 2022
File #: 03-1200-01/000/2022-1 Doc #: 4409841.v5
Page 1 of 20
City of Coquitlam
RFP No. 22-046 – Strategic Transportation Plan
TABLE OF CONTENTS
DEFINTIONS ............................................................................................................................................... 4
1 INSTRUCTIONS TO PROPONENTS ...................................................................................................... 5
1.1 Request for Proposals............................................................................................................................5
1.2 Project Description.................................................................................................................................5
1.3 Community Context ..............................................................................................................................5
1.4 Instructions for Participation ..............................................................................................................5
1.5 Sub-Consultants .....................................................................................................................................6
1.6 Intellectual Property Rights .................................................................................................................6
2 PROJECT REQUIREMENTS................................................................................................................... 6
2.1 Consulting Agreement..........................................................................................................................6
2.2 Consultant Prerequisites ......................................................................................................................6
3 SCOPE OF SERVICES............................................................................................................................ 7
3.1 Scope of Work .........................................................................................................................................7
3.2 Study Purpose..........................................................................................................................................7
3.3 Stage-Gate Process ................................................................................................................................7
3.4 Indigenous Relations .............................................................................................................................8
3.5 Communications and Public Engagement ......................................................................................8
3.6 Phase 1: Preparing..................................................................................................................................9
3.7 Phase 2: Discovering..............................................................................................................................9
3.8 Phase 3: Visioning ............................................................................................................................... 10
3.9 Phase 4: Planning ................................................................................................................................ 10
3.10 Phase 5: Moving Forward .................................................................................................................. 11
3.11 Key Plan Components ........................................................................................................................ 11
3.12 Data Availability and Modelling ...................................................................................................... 12
4 PROJECT ORGANIZATION AND MANAGEMENT .............................................................................. 14
5 PROJECT SCHEDULE.......................................................................................................................... 14
5.1 Project Schedule .................................................................................................................................. 14
5.2 Documents ............................................................................................................................................ 16
5.3 Fee Schedule and Cost of Services .................................................................................................. 16
6 REFERENCE MATERIALS .................................................................................................................... 17
7 EVALUATION CRITERIA..................................................................................................................... 18
7.1 Evaluation Criteria .............................................................................................................................. 18
7.2 Evaluation and Selection Process .................................................................................................... 19
7.3 Negotiation ........................................................................................................................................... 19
7.4 Acceptance of Proposals.................................................................................................................... 19
8 CONSULTING AGREEMENT .............................................................................................................. 20
9 ELIGIBILITY........................................................................................................................................ 20
Appendix A – Consulting and Professional Services Agreement
Proposal Submission Form
File #: 03-1200-01/000/2022-1 Doc #: 4409841.v5
Page 2 of 20
City of Coquitlam
RFP No. 22-046 – Strategic Transportation Plan
RFP Reference
SUMMARY OF KEY INFORMATION
RFP No. 22-046
Strategic Transportation Plan
Overview
of the
Opportunity
Closing Date
and Time
The purpose of this RFP is to invite Proposals from professional, qualified and experienced
firms to select a Consultant to complete a Strategic Transportation Plan for the City of
Coquitlam.
2:00 pm local time
Wednesday, July 13, 2022
Instructions
for Proposal
Submission
Proposals are to be consolidated into one PDF file and uploaded electronically through QFile,
the City’s file transfer service accessed at qfile.coquitlam.ca/bid
1. In the “Subject Field” enter: RFP Number and Name
2. Add files in .pdf format and Send
(Ensure your web browser remains open until you receive 2 emails from QFile to confirm
receipt.)
Phone 604-927-3037 should assistance be required.
The City reserves the right to accept Proposals received after the Closing Date and Time.
Obtaining RFP
Documents
RFP Documents are available for download from the City of Coquitlam’s website:
https://www.coquitlam.ca/Bid-Opportunities
Printing of RFP documents is the sole responsibility of the Proponents.
Instructions to The guidelines for participation that will apply to this RFP are posted on the City’s website:
Proponents Instructions to Proponents
Questions
Questions are to be submitted in writing quoting the RFP number and name up to 3 business
days before the Closing Date sent to email: bid@coquitlam.ca
Addenda
Proponents are required to check the City’s website for any updated information and
addenda issued, before the Closing Date at the following website:
https://www.coquitlam.ca/Bid-Opportunities
Withdrawal of Proposals may be withdrawn by written notice only, made by an authorized representative
Submission of the Proponent sent to email: bid@coquitlam.ca prior to the Closing Date and Time.
Terms and
Conditions of
Contract
The City’s Appendix A – Consulting and Professional Services Agreement will apply to any
Contract awarded resulting from this RFP.
File #: 03-1200-01/000/2022-1 Doc #: 4409841.v5
Page 3 of 20
City of Coquitlam
RFP No. 22-046 – Strategic Transportation Plan
DEFINTIONS
“Agreement” “Contract” means City Consulting and Professional Services Agreement (attached as
Appendix A – Consulting and Professional Services Agreement to this RFP) incorporating the
information contained in this RFP, Proposal submitted and will incorporate by reference the Request
for Proposals, Specifications, Drawings, any additional subsequent information, any addenda issued,
the Proponent’s response and acceptance by the City.
“Consultant” means the person(s) firm(s) or corporation(s) appointed by the City to carry out all
duties, obligations, work and services outlined in this Request for Proposals and all associated
documentation, which may also include mutually agreed revisions subsequent to submission of a
Proposal. Both “Consultant” and “Proponent” are complementary in terms of duties, obligations and
responsibilities contemplated at the Request for Proposals stage, through evaluation process,
execution and performance of the services and works.
“City” “Owner” means City of Coquitlam;
“Price” means the amount that will be paid by the City to the Contractor for delivery and acceptance
of goods and Services;
“Project Manager” means the City staff member appointed to coordinate the work;
“Proponent” means responder to this Request for Proposals;
“Proposal” means the submission by the Proponent;
“Request for Proposals” “RFP” shall mean and include the complete set of documents, specifications
and addenda incorporated herein, and included in this Request for Proposals;
“Services” “Work” “Works” means and includes the provision by the successful Proponent of all
services, duties, and expectations as further described in this RFP. This will also mean the whole of
the work, tools, materials, labour, equipment, travel, and all that is required to be done, furnished
and performed by the Contractor;
“Shall” “Must” “Will” “Mandatory” means a requirement that must be met;
“STP” means Strategic Transportation Plan
“Supply” “Provide” shall mean supply and pay for and provide and pay for.
File #: 03-1200-01/000/2022-1 Doc #: 4409841.v5
Page 4 of 20
City of Coquitlam
RFP No. 22-046 – Strategic Transportation Plan
1 INSTRUCTIONS TO PROPONENTS
1.1 Request for Proposals
The City is seeking Proposals from professional, qualified and experienced firms with proven
team expertise in transportation policy development, research, community engagement and
consultation, data collection, data analysis, as well as effective strategic planning and
information presentation, to deliver a clear and comprehensive update of the Strategic
Transportation Plan (STP) for the City of Coquitlam.
1.2 Project Description
The City of Coquitlam is seeking to update its STP (current version adopted in 2012) to provide
a new vision of its multimodal transportation system to serve the people and goods movement
needs of residents, visitors and businesses of the community into the future. The new STP will
reflect changing demographics, alignment with other City and regional priorities, new and
emerging mobility trends and best practices, completed projects, and recent growth and
development patterns since the last plan was developed.
The new STP will consider a long-term (25-year) planning horizon, but focus on guiding
strategic improvements over the coming 10 years. It will help the City achieve its broader goals
and aspirations related to climate change and sustainability, housing affordability, economic
development, and quality of life, amongst others.
The plan will also align with other City plans such as the Strategic Plan, Environmental
Sustainability Plan, as well as the Economic Development Strategy, Climate Action Plan,
Economic Development Strategy and Equity, Diversity, and Inclusion (EDI) Initiative that are all
under development.
1.3 Community Context
Coquitlam is the largest of the Tri-Cities with approximately 150,000 residents. The Tri-Cities
cover approximately 208 square kilometers and are situated east of Burnaby, 10km to the east
of Vancouver, stretching all the way to the Fraser and Pitt Rivers to the east. This part of the
region is expected to grow to approximately 359,000 people by 2041. The Tri-Cities are
experiencing tremendous change, not only in population growth but also in demographics,
culture, and in specific neighbourhoods.
Coquitlam is designated as a Regional City Centre within the Metro Vancouver Regional
Growth Strategy, which places it as the key urban centre north of Fraser River from a growth
and economic development perspective. It is also well served by various transit routes
including the R3 RapidBus, the SkyTrain Millennium Line Evergreen Extension and West Coast
Express commuter train.
1.4 Instructions for Participation
Proponents are advised that the rules for participation that will apply to this RFP are posted on
the City’s website: Instructions to Proponents
By submission of a Proposal, the Proponent agrees and accepts the rules by which the bid
process will be conducted.
File #: 03-1200-01/000/2022-1 Doc #: 4409841.v5
Page 5 of 20

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