STP Jail Lawn Maintenance

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Nov 14, 2025
Due Date:	Dec 9, 2025
Solicitation No:	923456-25-64-1
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Bid Documents:	Please Login to View Page

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ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

NOTICE OF QUOTE REQUEST

ST. TAMMANY PARISH

Sealed quotes will be received by the Department of Procurement, until 2:00 p.m., Tuesday,

December 9, 2025 and then opened at that time by the Procurement Staff for the following project:

Quote # 25-64-1 – STP Jail Lawn Maintenance

This Quote package is available online at www.bidexpress.com or LaPAC

https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185.It is

the Vendor’s responsibility to check Bid Express or LaPAC frequently for any possible addenda

that may be issued. The Parish is not responsible for a Vendor’s failure to download any

addenda documents required to complete a submission.

Each Quote must be sealed. In addition, the outside of the envelope, box or package containing

the Quote should be marked with the following information. Name and Address, State

Contractor’s License Number (if the estimated cost of the work is $50k or more), Quote Number,

and the Quote Name. Quotes submitted without this information may be deemed non-responsive.

Quotes will be received by the St. Tammany Parish Government Department of Procurement,

located at 21454 Koop Dr., Suite 2F, Mandeville LA. 70471. The Procurement Department can

be contacted by telephone at (985) 898-2520, or via e-mail at Procurement@stpgov.org.

St. Tammany Parish Government reserves the right to reject any or all quotes and to waive

informalities.

Procurement Department

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA| 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520

WWW.STPGOV.ORG

Version 2025.1

ESSENTIAL SERVICES

QUOTE REQUEST

ST. TAMMANY PARISH GOVERNMENT

STP JAIL LAWN MAINTENANCE

Quote Number: 25-64-1

Quote Deadline: Tuesday, December 9, 2025

November 7, 2025

Version 2025.1

TABLE OF CONTENTS

PART I: OVERVIEW ................................................................................................................. 4

1.1 Background ..................................................................................................................4

1.2 Definitions ....................................................................................................................4

1.3 Quote Submittal............................................................................................................4

PART II: SCOPE OF WORK/SERVICES .................................................................................. 5

2.1 Scope of work/Services ................................................................................................5

2.2 Period of Agreement.....................................................................................................7

2.3 Price Schedule .............................................................................................................7

PART III: EVALUATION ............................................................................................................ 6

PART IV: GENERAL PROVISIONS .......................................................................................... 7

4.1 Legibility/Clarity ............................................................................................................7

4.2 Respondent Inquiry Periods...........................................................................................7

4.3 Errors and Omissions in Quote.....................................................................................8

4.4 Changes, Addenda, Withdrawals..................................................................................8

4.5 Withdrawal of Quote .....................................................................................................8

4.6 Material in the Quote Request ......................................................................................8

4.7 Waiver of Administrative Informalities ...........................................................................8

4.9 Ownership of Quote......................................................................................................9

4.10 Cost of Offer Preparation..............................................................................................9

4.11 Non-negotiable Contract Terms....................................................................................9

4.12 Taxes ...........................................................................................................................9

4.13 Quote Validity ...............................................................................................................9

4.14 Written or Oral Discussions/Presentations....................................................................9

4.15 Acceptance of Quote Content.....................................................................................10

4.16 Evaluation and Selection ............................................................................................10

4.17 Contract Negotiations .................................................................................................10

4.18 Contract Award and Execution ...................................................................................10

4.19 Notice of Intent to Award ............................................................................................11

4.20 Affidavits.....................................................................................................................11

4.21 Insurance Requirements.............................................................................................11

4.22 Indemnification and Limitation of Liability....................................................................15

4.22.1 Duty to Defend…………………………………………………………………………..15

4.22.2 Provider Liabilitiy……………………………………...………………………………...15

4.22.3 Force Majeure…………………………………………………………………………...15

4.22.4 Indemnification…………………………………………………………………………...15

4.22.5 Intellectual Property Indemnification………………………………………………......15

4.23 Termination ................................................................................................................16

4.23.1 Termination of the Contract for Cause .................................................................16

4.23.2 Termination of the Contract for Convenience .......................................................16

4.23.3 Termination for Non-Appropriation of Funds ........................................................16

4.23.4 Effects of Termination ..........................................................................................16

4.23.5 Default of Provider ...............................................................................................16

4.24 Assignment.................................................................................................................18

4.25 No Guarantee of Quantities ........................................................................................18

4.26 Audit of Records.........................................................................................................17

4.27 Civil Rights Compliance..............................................................................................18

4.28 Record Retention........................................................................................................18

Version 2025.1

4.29 Record Ownership......................................................................................................18

4.30 Governing Law ...........................................................................................................19

4.31 Anti-Kickback Clause..................................................................................................19

4.32 Clean Air Act ..............................................................................................................19

4.33 Energy Policy and Conservation Act...........................................................................19

4.34 Clean Water Act .........................................................................................................19

4.35 Anti-Lobbying and Debarment Act ..............................................................................19

Quote Package includes the following Attachments:

Attachment “A” – Pricing Sheet, Specifications, and Site Map

Attachment “B” – Sample Contract

Attachment “C” – Insurance Requirements

Attachment “D” – Affidavits

Attachment “E” – Sample Corporate Resolution

Attachment “F” – Sample Certificate of Insurance

Version 2025.1

ESSENTIAL SERVICES

QUOTE REQUEST

FOR

STP JAIL LAWN MAINTENANCE

PART I: OVERVIEW

1.1 Background

St. Tammany Parish Government Department of Facilities Management is seeking a Provider to

provide landscape maintenance services at the St. Tammany Parish Jail, located at 1200

Champagne Street, Covington, LA 70433.

1.2 Definitions

A. Shall – The term “shall” denotes mandatory requirements.

B. Must - The term “must” denotes mandatory requirements.

C. May - The term “may” denotes an advisory or permissible action.

D. Should – The term “should” denotes a desirable action.

E. Provider – A Respondent who contracts with the Parish.

F. Parish - St. Tammany Parish Government.

G. Discussions- For the purposes of this Quote Request, a formal, structured means of conducting

written or oral communications/presentations with responsible Respondents who submit quotes

in response to this Quote Request.

H. Quote Request – The Quote Request and any attachments and amendments thereto.

I. Respondent – Person or entity responding to this Quote Request.

J. Agreement – A contract between the Provider and the Parish.

1.3 Schedule of Events

Date

Time (CT)

Quote Due Date

December 9, 2025 2:00 PM

Inquiry Deadline

December 2, 2025 2:00 PM

Addendum Deadline

December 4, 2025 2:00 PM

NOTE: The Parish reserves the right to revise this schedule. Any such revision will be

formalized by the issuance of an addendum to the Quote Request.

Version 2025.1

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
923456-25-64-1	STP Jail Lawn Maintenance Original: 923456-25-64-1	11/14/2025	12/09/2025 2:00:00 PM CT

Department	Non State - St. Tammany Parish Government
Section	Purchasing
Dept Code	923456
Contact	Shawn Hoover
Address	21454 Koop Dr Suite 2F Mandeville, LA 70471
Phone	985-898-2520
Fax	985-898-5227
Email	sdhoover@stpgov.org

STP Jail Lawn Maintenance

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