Stormwater Improvements within Town Right of Way at 600 Church Street

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	237990 - Other Heavy and Civil Engineering Construction
Posted Date:	Mar 19, 2026
Due Date:	Apr 22, 2026
Solicitation No:	323-Q26-104
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	323-Q26-104
Project Title:	Stormwater Improvements within Town Right of Way at 600 Church Street
Description:	Pursuant to Section 143-131 of the General Statutes of North Carolina, the Town is seeking a qualified construction contractor to install stormwater piping and drainage structure installation and improvement within the Right of Way (ROW) of 600 Church Street in Chapel Hill.
Opening Date:	4/22/2026 2:00 PM
Posted Date:	3/20/2026
Status:	Open
Department:	TOWN OF CHAPEL HILL


Solicitation Number * 323-Q26-104	Department TOWN OF CHAPEL HILL	Status Reason Open
Opening Date 2026-04-22T14:00:00.0000000	Posted Date * 2026-03-19T18:51:59.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-04-01T04:00:00.0000000Z	Special Instructions A mandatory pre-bid conference will be held on April 1, 2026, at 10:00 A.M., in Room 102 at Town Hall at 405 Martin Luther King Jr. Boulevard, Chapel Hill, N.C.	Solicitation Type * Select RFP IFB RFI
Owner Lenora Bishop
Description Pursuant to Section 143-131 of the General Statutes of North Carolina, the Town is seeking a qualified construction contractor to install stormwater piping and drainage structure installation and improvement within the Right of Way (ROW) of 600 Church Street in Chapel Hill.

Attachment Preview

Notice to Bidders

Request for Bids (RFB) For

Stormwater Improvements within Town Right of Way at 600

Church Street

For

Town of Chapel Hill

Chapel Hill, North Carolina

BID:

CATEGORY:

PROJECT:

FROM:

NOTICE DATE:

SUBMISSION DATE:

Q26-104

Construction

Stormwater Improvements within Town Right of Way at 600 Church Street

Lenore Bishop, Purchasing & Contracts Manager

March 19, 2026

April 22, 2026, at 2:00 P.M. EST

Pursuant to Section 143-131 of the General Statutes of North Carolina, bids for the Stormwater Improvements within Town

Right of Way (ROW) at 600 Church Street (the “Project) to be furnished to the Town of Chapel Hill, N.C. will be received

only by electronic submission.

• Bids must be emailed to Lenore Bishop, Purchasing and Contracts Manager, at lbishop@chapelhillnc.gov.

• The email subject line for the Bid responses should read “Bid # Q26-104 – Stormwater Improvements within Town

Right of Way (ROW) at 600 Church Street – “Company Name””.

• Emailed bids must be received by 2:00 P.M. on April 22, 2026.

Prospective bidders may view the plans and specifications for the proposed project on the Town of Chapel Hill website

(www.chapelhillnc.gov. Click on the “Town Government” menu, then “Doing Business with Chapel Hill” option, then select

“Bids: Current”, then click on the name of this project).

A mandatory pre-bid conference will be held on April 1, 2026, at 10:00 A.M., in Room 102 at Town Hall at 405 Martin

Luther King Jr. Boulevard, Chapel Hill, N.C. An optional site visit will directly follow the meeting. All potential bidders are

hereby notified that attendance at the mandatory pre-bid conference is required for bids to be considered by the Town of

Chapel Hill; failure to attend will disqualify bid. Bidders should anticipate the pre-bid meeting and site visit to take

approximately two (2) hours.

The Project Manager for this project is James Huggins, Public Works Department, Town of Chapel Hill. All requests for

interpretations related to this RFB must be submitted in writing to the Project Manager at jhuggins@chapelhillnc.gov by

5:00 P.M. on April 8, 2026. All responses to timely submitted requests for interpretations will be published in the form of an

addendum on the Town’s website on April 13, 2026.

For questions on the bidding procedures, contact the Town’s Purchasing Division at 919-969-5022.

The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason and to accept the bid most

favorable to the Town of Chapel Hill.

Bid: Q26-104 Stormwater Improvements within Town Right of Way (ROW) at 600 Church Street

Town of Chapel Hill, North Carolina

March 19, 2026

Page 1

Instructions to Bidders

Request for Bids (RFB) For

Stormwater Improvements within Town Right of Way at 600

Church Street

For

Town of Chapel Hill

Chapel Hill, North Carolina

BID:

CATEGORY:

PROJECT:

FROM:

NOTICE DATE:

SUBMISSION DATE:

Q26-104

Construction

Stormwater Improvements within Town Right of Way at 600 Church Street

Lenore Bishop, Purchasing & Contracts Manager

March 19, 2026

April 22, 2026, at 2:00 P.M. EST

This bid package includes the following documents:

Notice to Bidders

Instructions to Bidders

Bid Proposal Form

Contract between Owner & Contractor with Performance and Payment Bonds (sample)

General Conditions of the Contract for Construction

01 Project Plans and Technical Specifications

Project Summary: The Town is seeking a qualified construction contractor to install stormwater piping and drainage

structure installation and improvement within the Right of Way (ROW) of 600 Church Street in Chapel Hill.

Projected Project Schedule:

The Town’s goal to use the following schedule if possible:

Bid Request Issued:

Mandatory Pre-Bid Conference:

Requests for Interpretation Due:

Addendum Published:

Bids Due:

Contract Execution:

March 19, 2026

April 1, 2026, at 10:00 A.M.

April 8, 2026, at 5:00 P.M.

April 13, 2026

April 22, 2026, at 2:00 P.M.

May 22, 2026

Contacts:

For Questions about the Proposed Project:

James Huggins, Project Support

Public Works Department

Town of Chapel Hill

Email: jhuggins@chapelhillnc.gov

For Questions about Bidding Procedures:

Lenore Bishop, Purchasing and Contracts Manager

Purchasing Division

Town of Chapel Hill

Email: lbishop@chapelhillnc.gov

Bid: Q26-104 Stormwater Improvements within Town Right of Way (ROW) at 600 Church Street

Town of Chapel Hill, North Carolina

March 19, 2026

Page 2

PLEASE READ ALL INSTRUCTIONS CAREFULLY

BEFORE PREPARING AND SUBMITTING YOUR BID

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with

any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid.

I. PRE-SUBMISSION PROCEDURES:

A. Requests For Interpretations. Bidders in doubt as to the meaning of any part of the instructions, specifications, or

other documents furnished with or referenced by these Instructions, may submit questions in writing to James

Huggins at jhuggins@chapelhillnc.gov by the “Requests for Interpretation Due” date and time specified above. No

further requests for interpretation will be accepted after the deadline.

B. Addenda. All responses to timely submitted requests for interpretations will be emailed in the form of an addendum

to prospective bidders who attend the mandatory pre-bid conference. Bidders shall ascertain that they have

received all addenda issued and shall acknowledge their receipt on the Bid Proposal Form, furnished with the

specifications.

C. Pre-Bid Conference. A mandatory pre-bid conference will be held at 10:00 A.M. on April 1, 2026, at Town Hall,

405 Martin Luther King Blvd., Chapel Hill, NC, 27514, Room 102. There will be a short walk to the site located

near the intersection of Church Street and Brooks Street. All potential bidders are hereby notified that attendance

at the pre-bid conference is required for bid to be considered by the Town of Chapel Hill; failure to attend will

disqualify bid. An optional visit to the site will be offered immediately following the pre-bid conference. Bidders

should anticipate the pre-bid meeting and site visit to take approximately two (2) hours.

D. Expectations for Contract. It is intended that the successful bidder shall furnish all tools, equipment, machinery,

apparatus, labor and materials necessary to complete all work required under the terms of such contract(s) as

may be entered into.

II. SUBMISSION OF BIDS:

A. Receipt of Bids. Bids for the furnishing of labor, materials, equipment, and services for construction of the Project

must be emailed to Lenore Bishop, Purchasing & Contracts Manager, at lbishop@chapelhillnc.gov by April 22,

2026, at 2:00 P.M. at EST. The email subject line should read clearly marked "Bid # Q26-104 – Stormwater

Improvements within Town Right of Way (ROW) at 600 Church Street – “Company Name"”. Late submissions will

not be considered.

B. Bid Opening. This will not be a public bid opening.

C. Licenses. Bidders are hereby notified that Chapter 87 of the North Carolina General Statutes will be observed in

receiving and awarding the Contract(s). Accordingly, Bidders must have proper license(s) under the State laws

governing their respective trade(s) at the time of bid submittal.

D. Bid Proposal Form. Bids shall be submitted on the Bid Proposal Form furnished and attached with these

instructions and must be completed in ink or typewritten without erasure, interlineations or changes. All prices shall

be stated in numerals. In case of conflict, unit prices will take precedence over unit price extensions.

E. Execution of Bids.

Corporations. Bids by corporations shall be executed in the corporate name by the President or

Vice-President (or other duly authorized corporate officer accompanied by evidence of authority to sign),

Bid: Q26-104 Stormwater Improvements within Town Right of Way (ROW) at 600 Church Street

Town of Chapel Hill, North Carolina

March 19, 2026

Page 3

and the corporate seal be affixed and attested by the Secretary or Assistant Secretary of the corporation.

The officer’s’ signature shall be notarized. The corporate address and state of incorporation shall be

shown above the signature.

Partnerships. Bids by partnerships must be executed in the partnership name and signed by a partner,

the partner’s title must appear under the partner’s notarized signature, and the official address of the

partnership and the names of all partners must be typed or printed below the signature.

Other Business Entities. Bids other than by corporations or partnerships shall be executed by the owner

of the firm submitting a bid, in the presence of a notary public whose signature and seal attest said

signature.

F. Familiarity with Project Conditions. Bidders are required to and shall inform themselves fully of the conditions

relating to the construction project and labor under which the work will be performed, and a contractor must employ,

insofar as is possible, such methods and means in carrying out the work so as not to cause any interruption and/or

interference with any other contractor(s).

G. Minority and Women Owned Enterprises. Bidder shall make a good faith effort to ensure that, whenever

possible, subcontracts are awarded to minority and women’s business enterprises in accordance with Town policy.

See General Conditions for additional information.

H. Sales Tax. All bid prices shall include sales taxes.

III. MINIMUM REQUIREMENTS FOR CONTRACT EXECUTION AND PERFORMANCE:

A. Form of Contract. The contract to be awarded as a result of this RFB will be in substantially the same form and

content as the sample “Contract between Owner and Contractor with Performance and Payment Bonds” included

in this bid package. In the event that additional terms and conditions are proposed to be attached to said contract,

there shall be none of the following unless Town’s express prior written agreement is obtained: (i) any limitation

on, or disclaimer of, implied or express warranties or the liability of Contractor; (ii) any limitation on damages,

including a limitation on consequential damages; (iii) any requirement for arbitration or for mandatory mediation;

(iv) any requirement that Town officials or employees keep information confidential or that records be kept

confidential by the Town, unless the requirement for confidentiality meets the requirements of the North Carolina

Public Records law.

B. Federal Requirements. This project uses no federal or State funding; therefore, federal requirements do not

apply.

C. Performance and Payment Bonds. Performance and Payment Bonds, issued in accordance with Article 3 of

Chapter 44A of the General Statutes, each having a penal sum in the full amount of the contract sum, will be

required on such contract(s) as may be awarded.

D. Insurance Provisions. The successful bidder shall procure and maintain during the life of the contract the

Insurance Provisions as outlined in Article 33 of the General Conditions of the Contract for Construction. Required

coverage limits will be 1) Commercial General Liability and Business Automobile - $1,000,000 per occurrence and

2) Workers’ Compensation - $100,000 for both employer’s liability and bodily injury by disease for each employee

and $500,000 for the disease policy limit. The Town shall be named as an additional insured for Commercial

General Liability and Business Automobile policies. Based on nature of services to be provided by the contractor

and assessment of risk posed to the Town, the Town may require evidence of supplementary insurance coverages.

Bid: Q26-104 Stormwater Improvements within Town Right of Way (ROW) at 600 Church Street

Town of Chapel Hill, North Carolina

March 19, 2026

Page 4

E. Commencement of Work. The successful bidder will be required to commence work immediately upon receipt

Notice to Proceed issued by the owner.

F. Time to Complete Work. Bidder’s attention is called to the contract time limit allowed to complete the work

specified after the date of the Notice to Proceed.

G. Billing and Payment. The Contractor shall submit a bill to the Town for work performed under this contract. The

Contractor shall bill and the Town shall pay the rates set forth Therein. Payment will be made by the Town within

thirty (30) days of receipt of an accurate invoice, approved by the by the Contract Coordinator.

H. Liquidated Damages. The Owner and Contractor acknowledge that because the damages and losses to the

Owner in the event of the Contractor’s failure to perform the Work within the time set forth herein will be difficult to

ascertain and quantify, that there will be $250.00 per calendar day assessed against the Contractor as liquidated

damages for losses sustained by the Owner for the Contractor’s failure to substantially complete the Work within

the time established herein, and that the amount of the liquidated damages as provided herein is a reasonable

estimate of the Owner’s losses. The Owner will hold retainage in accordance with the General Conditions

I. Scope of Work. For details, bidders should refer to the attached Drawings and Technical Specifications.

IV. GENERAL PROVISIONS:

A. OSHA Requirements: The contractor shall comply with applicable OSHA safety regulations while performing

work for the Town of Chapel Hill. This includes provisions for safety of workers, pedestrians and motorists within

the work zone.

B. Rejection of Bids. The Town of Chapel Hill reserves the right to reject any and all bids and to waive any and all

informalities therein and to award a contract in the best interest of the Town of Chapel Hill. The award shall, if

made, be to the lowest responsible bidder taking into consideration quality, performance references, and the time

specified in the proposal for the performance of the contract. The Town of Chapel Hill further reserves the right to

accept any bid in part without incurring any obligation as to the rejected portion of the bid and to re-solicit bids on

the required services, or to reject any and all bids and formally advertise for bids on the required services or

portions thereof.

C. Quality of Work. All materials furnished and work performed shall be strictly of the best quality of their respective

kinds and suitable for the use intended, subject to approval by the Town. Unless otherwise specified, all materials

shall be new, unused, and of recent manufacture. All equipment and tools shall be clean and in good working

order. All workers shall be qualified in the work assigned and to operate equipment or machinery as directed.

D. Submittals. Samples, drawings, manufacturer's cut sheets, and other information pertaining to specified materials

and furnishings shall be submitted in a timely manner for approval by the Town. Only materials and furnishings

approved in writing by the Town shall be used in completion of the project. No substitutions or deletions are allowed

without prior written authorization by the Town.

E. Quantities. The quantities shown on the Informal Bid Proposal Form are estimates only. They are not exact and

should not be so construed. Payment will be made on unit prices.

F. Payment. Progress payment will be made on ninety-five percent (95%) of the estimated work done. The Town of

Chapel Hill shall retain the remaining five percent (5%) until acceptance of all work contracted for is fully completed.

Contractor must submit an affidavit stating that all payments for materials, labor, services or subcontracted Work

Bid: Q26-104 Stormwater Improvements within Town Right of Way (ROW) at 600 Church Street

Town of Chapel Hill, North Carolina

March 19, 2026

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

Stormwater Improvements within Town Right of Way at 600 Church Street

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also