STORMWATER CODE and MANUAL UPDATE

Agency:	County of Clark
State:	Washington
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Feb 27, 2024
Due Date:	Mar 13, 2024
Solicitation No:	RFP Number: 886
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST for PROPOSAL #886

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, FEBRUARY 21, 2024

DUE DATE: WEDNESDAY, MARCH 13, 2024 by 1:30 pm

Request for Proposal for:

STORMWATER CODE and MANUAL UPDATE

SUBMIT:

One (1) Original

Four (4) Complete Copies

of the Proposal to:

Shipping Method of your Choice or Hand Delivery

United States Postal Service

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 1:30 pm on due date.

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Devan Rostorfer

Clean Water Division Manager, Public Works

Devan.Rostorfer@clark.wa.gov

564-241-0611

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

PROTESTS - Must be submitted to the Purchasing Department.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

ACCEPTANCE or REJECTION OF PROPOSALS - Clark County reserves the right to

accept or reject any or all proposals received as a result of this RFP, to negotiate with any

or all prospective contractors on modifications to proposals, to waive formalities, to

postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of

Clark County to do so.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Timeline for Selection

6. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Prevailing Wage

7. Debarred / Suspended

8. Americans with Disabilities Act (ADA) Information

9. Public Disclosure

10. Insurance/Bond

11. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

PART III

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

7. Employment Verification

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

Request for Proposal #886

Stormwater Code and Manual Update

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

The purpose of this RFP is to hire consultant support for completion of the required update to

Clark County’s Stormwater Code (Chapter 40.386 Stormwater and Erosion Control and

Chapter 13.26A Water Quality) and the Clark County Stormwater Manual (Manual). A

summary of the mandated and significant revisions to the Code and Manual is due to the

Washington State Department of Ecology (Ecology) by June 30, 2025, for review and

approval. The final changes in the Code and Manual, must be adopted by the Clark County

Council and implemented by July 1, 2026.

Major tasks and deliverables include:

1. Clark County Stormwater Code and Manual review: Work with internal and

external stakeholders to consider changes to the Manual.

2. Interdepartmental coordination: Facilitate interdepartmental coordination to review

and update Clark County’s Stormwater Code and Manual.

3. Appendix 10 Tables of Changes: Complete the Appendix 10 mandatory and

significant code and manual changes to submit to Department of Ecology by June

2025 for review and approval.

4. Public Involvement: Support engagement with Clark County’s Development

Engineering Advisory Board (DEAB), Planning Commission, and Council. This

includes public involvement, completion of the SEPA and adoption hearings by the

Planning Commission and Council to have adopted Code and Manual implemented

by July 1, 2026.

5. Manual Update & Equivalency Process: Incorporate the Ecology-approved Permit

Appendix 10 mandatory changes, and significant changes proposed by Clark County,

into the Clark County Stormwater Code and Manual to achieve equivalency with the

Department of Ecology’s Stormwater Management Manual for Western Washington.

6. Guidance Documents: Develop fact sheets and guidance documents for

implementation of the Clark County Stormwater Code and Manual, including training

for Clark County staff, resources/training for the development community, and

updates to Clark County’s website (as needed).

Work within this RFP is funded by the Clark County Clean Water Division, subject to County

terms and conditions. Final work must be complete by July 2026.

Clark County (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant, Small Works and Vendor Rosters. To be eligible to participate in this

Clark County public solicitation and the resulting contract your business must be registered

with the MRSC Rosters. Failure to register may result in your proposal being marked

nonresponsive. Be sure to select Clark County in your application. If you have questions

about the registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Request for Proposal #886

Stormwater Code and Manual Update

Clark County has made this Request for Proposal subject to Washington State statute RCW

39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County.

2. Background

Clark County has operated under a National Pollutant Discharge Elimination System (NPDES)

Phase I Municipal Stormwater Permit since 1999.

A new phase I stormwater permit will become effective on August 1, 2024, through July 31,

2029. With permit renewal, Ecology is also publishing a revised Stormwater Management

Manual for Western Washington (SWMMWW). Clark County has an Ecology approved

Stormwater Code and Manual. These regulatory tools are equivalent to the Ecology

SWMMWW and are used to meet Permit requirements for stormwater controls on

development and redevelopment projects.

For the 2024-2029 Permit, Ecology has identified mandatory changes applicable to the Clark

County Code and Stormwater Manual in Permit Appendix 10. To confirm that permittees are

incorporating these changes, Ecology requires a submittal of proposed code and manual

language for review and approval. During this process, municipalities also have the option to

include discretionary “significant” changes for Ecology approval. Clark County also maintains

a table of suggested edits and technical changes that will be part of this project.

Clark County is required to identify necessary updates to Clark County’s Stormwater Code

and Manual by June 2025 and complete manual adoption by July 1, 2026. The adoption

process includes public involvement, a Planning Commission public hearing, and a public

hearing by the Clark County Council.

3. Scope of Project

The following activities summarize the scope of the Clark County Stormwater Code and

Manual update:

1. 2024 SWMMWW changes review Complete a review of Ecology changes to the

2024 SWMMWW to list changes and provide a brief description of each change for

consideration to include in the Manual.

2. Interdepartmental coordination: Facilitate interdepartmental coordination to review

and update Clark County’s Stormwater Code and Manual.

3. Table of changes for Ecology review: Complete the Permit Appendix 10-required

table of mandatory changes and table of significant proposed Code and Manual

changes to submit to Department of Ecology by June 2025 for review and approval.

4. Public Involvement: Support engagement with Clark County’s Development

Engineering Advisory Board (DEAB), Planning Commission, and Council. This

includes public involvement, completion of the Non-project SEPA, and adoption

hearings by the Planning Commission and Council for code and manual

implementation by July 1, 2026.

5. Manual Update & Equivalency Process: Incorporate the final approved table of

changes into the Clark County Stormwater Code and Manual to achieve equivalency

with the Department of Ecology’s Stormwater Management Manual for Western

Washington.

STORMWATER CODE and MANUAL UPDATE

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