26-032 Stormwater Assessment Fee Consulting Services

CITY OF PENSACOLA, FLORIDA
REQUEST FOR PROPOSALS
RFP NO. 26-032
STORMWATER ASSESSMENT FEE CONSULTING SERVICES
A sealed proposal with original or electronic signature, an additional five (5) complete
copies, and one (1) complete electronic copy (PDF) on flash drive or CD will be
received on May 12, 2026, 2:30 P.M., Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER PACKAGING of the sealed submittal shall identify the respondent, and
the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx or
other courier service). Submittals received after the deadline will not be accepted. Multiple
submittals from the same entity will not be accepted.
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document downloads.
Those submittals received will be opened and publicly acknowledged immediately
afterward via Microsoft Teams at the following link*: Microsoft Teams RFP opening.
Specifications will be posted to the City's website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City's website. Proposers are responsible for
obtaining addenda and are advised to check the website frequently.
A proposal tabulation with a Notice of Intent to Award will be posted to the City's website
at www.cityofpensacola.com/bids.aspx. Respondents are advised to check the website
frequently.
Any questions concerning the RFQ should include the Subject Line: RFQ # - RFI, and
should be addressed and submitted in writing no later than 10:00 A.M., Central time,
May 1, 2026, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main St.
Pensacola, FL 32502
purchasing@cityofpensacola.com
Page 1 of 21

A proposal tabulation or a Notice of Intent to Award will be posted to the City's website at
www.cityofpensacola.com/bids.aspx.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City of Pensacola reserves the right to accept or reject any or all proposals, to waive
any proposal informalities, and to re-advertise for proposals when deemed in the best
interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
(*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the system
requirements at the following link: Microsoft Teams System Requirements
Check.)
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
FLORIDA GOVERNMENT IN THE SUNSHINE - PUBLIC RECORDS NOTICE
Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings
under this RFP are subject to Florida's Government in the Sunshine Law - open to
the public, noticed in advance, and documented as public records. Each Committee
member shall sign a Sunshine Law acknowledgement prior to participating. All
notes, scoresheets, and written communications are public records under Chapter
119, Florida Statutes, and subject to disclosure. Members shall not communicate
privately with one another or with proposers outside of a duly noticed public meeting.
Page 2 of 21

SCHEDULE OF EVENTS (subject to change)
Date Activity
04/13/26 Publish RFP
05/01/26 Deadline for Questions
05/12/26 Proposal Deadline/Proposal Opening
TBA Evaluation Committee Meeting
Distribution of Materials.
TBA Evaluation Committee Meeting*
Written Proposal Ranking/Shortlisting
*Recommendation of Contract Award may
be made at this meeting
TBA Evaluation Committee Meeting
Oral Presentations (if needed)
Recommendation for Contract Award
All times are Central time.
INSTRUCTIONS AND GENERAL SPECIFICATIONS
A. Firms responding to the RFP must be available for formal presentations/interviews
to the Selection Committee.
B. Sealed proposals must be submitted in the proposal format outlined as part of
these Instructions and General Specifications. Proposal documents include at a
minimum:
* Proposal response in stated format
* Proposal form(s) provided by City
* Required City forms
* Acknowledgement of addenda
C. Submittals must be typed or printed. All corrections made by the respondent prior
to the opening must be initialed and dated by the respondent. No changes or
corrections will be allowed after submittals are opened.
D. The City of Pensacola is not liable for any costs incurred by any interested party in
responding to this RFP.
E. Responses become public records upon submission, subject to Florida's Public
Records Law.
F. The City reserves the right to reject any or all proposals, waive minor informalities,
and request additional information.
G. Notwithstanding anything else stated herein, the City reserves the right to modify
Page 3 of 21

the proposal documents, including the Agreement, by issuing addenda to be
posted on the City's website.
H. These instructions, specifications, and statements accompanying the proposal, the
proposal itself, and any addendum issued, shall be included in the Agreement that
will be entered into for this service.
I. By responding to this solicitation, each Respondent warrants that it has not and
will not employ or retain any company or person, other than a bona fide employee
working solely for the firm, to solicit or secure an agreement pursuant to this
solicitation and that it has not and will not pay or agree to pay any person,
company, corporation, individual or firm, other than a bona fide employee working
solely for the firm, any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of an agreement.
BACKGROUND AND PURPOSE
I. Overview
The City of Pensacola, Florida originally assessed a stormwater assessment fee
beginning in 2012. The intent of the assessment is to raise funding to support the City's
stormwater program which includes street sweeping and the maintenance and upkeep of
all City stormwater infrastructure. The current rate is based on an equivalent stormwater
unit (ESU) of 2,998 square feet. The rate is then assessed on both commercial and
residential parcels. The commercial rate is based on the square footage of the primary
improvements divided by the ESU. The residential rate is based on the square footage of
the dwelling units broken into tiers as shown below.
Residential Tier SqFT Assigned Current Rate Current Maximum Rate
ESU's Rate
Small 100-1100 0.44 $35.20 $53.02 $59.84
Small-Medium 1101-1600 0.68 $54.40 $81.93 $92.49
Medium 1601-2500 1.00 $80.00 $120.49 $136.01
Large 2501-5600 1.53 $122.40 $184.35 $208.10
Very Large >5600 Measured
ESU 2998 sqft
The City uses the Property Appraiser's tax roll as its basis of data including parcel
delineation and determination of square footage.
The City of Pensacola ("CITY") is seeking proposals from qualified consulting firms
("CONSULTANT") to assist with review of the existing stormwater assessment and the
creation and implementation of any adopted changes.
Page 4 of 21

SCOPE OF SERVICES
The CONSULTANT shall provide services on an as-needed, per task basis including:
1) review and update of the City's existing residential tier structure.
2) review and update of the existing stormwater assessment fee structure
including the ESU square footage and the residential tier structure.
3) development of new assessment structures using the most up-to-date
technologies such as artificial intelligence etc. to more accurately determine
impervious square footage per parcel. This will include conducting the work
necessary to provide the impervious square footage per parcel.
4) creation of the annual stormwater assessment roll sufficient to transmit to the
Escambia County Tax Collector for collection on the annual property tax bill.
5) development of any ordinances or resolutions needed to implement any
change
6) on-going assistance to City staff in the maintenance and implementation of the
fee including the creation of the tax roll and the development and mailing of any
required notices to affected properties.
The CONSULTANT shall ensure the City's stormwater fee structure is equitable,
legally defensible under Florida law, financially sustainable, and consistent with
industry best practices.
II. DELIVERABLES
Task 1 - Development of new residential tiers before June 1st.
Task 2 - Written study updating (if necessary) the equivalent stormwater unit
based on the City's current parcels
Task 3 - Written method of new assessment method along with the parcel-by-
parcel analysis of each property in the City using updated technologies sufficient
to develop the annual stormwater assessment roll.
Task 4 - Development of the annual stormwater assessment roll legally sufficient
to transmit to the Tax Collector for collection on the annual property tax bill.
Task 5 - Written enabling ordinance/resolution needed to implement the
assessment.
III. MINIMUM QUALIFICATIONS
* Experience with stormwater utilities in Florida or similar jurisdictions
* Knowledge of special assessment law
* Experience with rate modeling and GIS analysis
* Demonstrated public engagement experience
IV. INSURANCE REQUIREMENTS
Before starting and until termination of work for, or on behalf of, the CITY, the
CONSULTANT and any/all subconsultants shall procure and maintain insurance of
the types and to the limits specified below.
Page 5 of 21

The term CITY as used in this section is defined to include the City of Pensacola
itself, its subsidiaries or affiliates, elected and appointed officials, employees,
volunteers, representatives, and agents.
Insurance shall be issued by an insurer whose business reputation, financial stability,
and claims payment history are satisfactory to the CITY, and shall be maintained for
the CITY's protection only. Unless otherwise agreed, the amounts, form, and type of
insurance shall conform to the following minimum requirements. The CONSULTANT
understands and agrees that increased limits and/or additional types of insurance
may be required depending on the scope of service.
a. Workers' Compensation Insurance
The CONSULTANT shall purchase and maintain Workers' Compensation
Insurance Coverage for all Workers' Compensation obligations as legally
required. Additionally, the policy, or a separately obtained policy, must
include Employers Liability Coverage of at least:
i. $100,000 per person - accident
ii. $100,000 per person - disease
iii. $500,000 aggregate - disease
b. Commercial General Liability, Automobile Liability, Professional
Liability, and Umbrella Liability Coverage
The CONSULTANT shall purchase coverage on forms no more restrictive
than the latest editions of the Commercial General Liability and Business
Auto policies filed by the Insurance Services Office. Coverage shall
include:
i. Commercial General Liability
1. Minimum of $1,000,000 per occurrence and in the aggregate.
2. Coverage must include bodily injury, property damage,
premises/operations, products/completed operations,
contractual liability, and independent contractors.
3. Must be written on an occurrence-type basis.
4. The City of Pensacola must be named as an Additional
Insured.
ii. Business Auto Liability
1. Coverage must include bodily injury and property damage
arising from owned, non-owned, and hired automobiles.
2. Minimum limit: $1,000,000 Combined Single Limit (CSL).
3. The City of Pensacola must be named as an Additional
Insured.
iii. Professional Liability (Errors & Omissions)
1. Minimum coverage of $1,000,000 per occurrence and
$2,000,000 aggregate.
2. Coverage must protect against negligent acts, errors, and
omissions in performance of professional services under the
contract.
iv. Umbrella Liability
1. Coverage shall be at least as broad as underlying policies and
written on an occurrence basis.
Page 6 of 21

2. The City must be named as an Additional Insured.
3. Umbrella coverage may be used to supplement any shortfall in
underlying coverage requirements.
c. Certificates of Insurance
i. All required insurance shall be documented via Certificates of
Insurance referencing this contract.
ii. Certificates must state that the CITY will be notified at least thirty (30)
days in advance of any cancellation, nonrenewal, or adverse change
in coverage.
iii. If requested, CONSULTANT shall provide full policy documentation
including forms, endorsements, and declarations.
iv. The Certificate should be equivalent to ACORD 25, and any wording
making notice of cancellation optional shall be struck by the insurer
or its agent.
v. Replacement coverage must be provided prior to cancellation,
restriction, or non-renewal. Failure to do so may result in suspension
of contract services at the CITY's direction.
d. Insurance as Primary Coverage
All insurance provided by the CONSULTANT shall be considered primary
and not contributory with any other insurance maintained by the CITY.
VI. GENERAL TERMS
a. LOSS CONTROL AND SAFETY
i. The CONSULTANT retains full control over its employees,
subcontractors, agents, invitees, and their activities on or about CITY
premises. The CONSULTANT is not an agent of the CITY, and is fully
responsible for ensuring safe conduct and avoiding harm to persons
or property due to negligent acts or omissions.
b. HOLD HARMLESS AND INDEMNIFICATION
i. The CONSULTANT shall indemnify, defend, and hold harmless the
City of Pensacola, its officers, and employees from any and all
liabilities, damages, losses, and costs - including reasonable
attorneys' fees - arising from the negligence, recklessness, or
intentional wrongful acts of the CONSULTANT or its agents,
employees, or subcontractors in connection with performance under
this contract. This obligation shall not be limited by any insurance
coverage or exclusion.
c. PAYMENT ON BEHALF OF THE CITY
i. Upon request by the CITY, the CONSULTANT agrees to pay on
behalf of the CITY and provide legal defense for all claims as
described in the Hold Harmless section. This remedy shall be in
addition to and not replace any other legal rights or remedies
available to the CITY.
VII. EVALUATION CRITERIA
Each proposal submittal shall be evaluated for conformance as responsive and
responsible using the following criteria:
Page 7 of 21

1. Pricing- 20 points
2. Qualifications of assigned staff - 20 points
3. Experience and references - 20 points
4. Project Approach - 40 points
VIII. SUBMISSION REQUIREMENTS
Submittals shall be in the format described below. Submittals should be concise and
reader friendly. Each section in the submittal should follow the format/organization
noted in this section.
An Authorized Representative of the firm shall sign submittals. All information
requested must be submitted. Failure to submit all information may result in a
lowered evaluation score of the submittal. At its discretion, the City may waive minor
discrepancies or reject submittals substantially incomplete or lacking key
information.
Each Proposal must include:
1. Cover letter summarizing the CONSULTANT'S qualifications and approach.
2. Description of relevant experience with stormwater assessments.
3. Resumes of key CONSULTANT staff to be assigned.
4. Pricing for each task listed in the Scope of Services should be provided
separately in a table similar to the one below.
5. All forms signed by a member of the company authorized to sign on RFP's.
6. References from at least three (3) government agencies
# Task Price Timeline for
Completion
1 Review and update of the City's existing residential tier structure.
2 Review and update of the existing stormwater assessment fee
structure including the ESU square footage.
3 Development of new assessment structures using the most up-to-
date technologies such as artificial intelligence etc. to more
accurately determine impervious square footage per parcel. This will
include conducting the work necessary to provide the impervious
square footage per parcel.
4 Creation of the annual stormwater assessment roll sufficient to
transmit to the Escambia County Tax Collector for collection on the
annual tax bill.
5 Development of any ordinances or resolutions needed to implement
any change
6 On-going assistance to City staff in the maintenance and
implementation of the fee including the creation of the tax roll and
the development and mailing of any required notices to affected
properties.
Page 8 of 21

REQUEST FOR PROPOSALS
CONTRACTUAL SERVICES
GENERAL CONDITIONS
To ensure acceptance, all proposers submitting proposals to the City of Pensacola shall
be governed by the following conditions and attached specifications unless otherwise
specified. Proposals not complying with these conditions will be subject to rejection.
Multiple submittals from the same entity will not be accepted.
1. Alternate Solutions: During the drafting of written specifications, a sincere effort
is made to describe items or services best suited to the needs of the City. However,
the City invites proposals with alternate solutions to the objectives set forth in the
specifications, unless a particular specification is expressly identified as
mandatory.
2. Approved Equivalents or Equals: Any manufacturer's names, trade names,
brand names, model numbers, etc. listed in the specifications are for information
only and not intended to limit competition. The proposer may offer any brand for
which he is an authorized representative which meets or exceeds the
specifications as written. If the proposal is based on an "approved equivalent or
equal" item(s) or service(s), supportive information in the form of the
manufacturer's printed literature or brochures, sketches, diagrams, and/or
complete specifications must accompany the proposal. The proposer must explain
in detail the reasons why the proposed equivalent or equal will meet specifications
and not be considered an exception thereto. The City of Pensacola reserves the
right to determine acceptance of proposed equivalent or equal item(s) or
service(s).
3. Award Determination to be Based on Best Interest of City: There is no
obligation on the part of the City to award a contract to any proposer. The City
reserves the right to award a contract to or negotiate a contract with a responsible
proposer submitting the most responsive or best alternative proposal for a resulting
contract which is most advantageous to and in the best interest of the City. The
City shall be the sole judge of the proposal and the resulting contract, and its
decision shall be final.
4. Proposal (RFP) Bond: None.
5. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095,
the parties to this contract and any subcontractors engaged in the performance of
this contract hereby certify that they have registered with and shall use the E-Verify
system of the United States Department of Homeland Security to verify the work
authorization status of all newly hired employees, within the meaning of the statute.
6. Exceptions to Specifications: In order that equal consideration be given in
evaluating proposals, any exceptions to or deviations from the specifications as
written must be noted and fully explained. The Mayor or City Council is the final
authority in determining the acceptability of any exceptions to specifications.
Page 9 of 21

7. Governing Law: The laws of the State of Florida shall be the laws applied in the
resolution of any action, claim or other proceeding arising out of this contract.
8. Interpretations: All questions concerning the specifications or conditions shall be
directed in writing to the Purchasing Office at least ten (10) days prior to submittal
deadline, unless otherwise instructed on the Request for Proposals Page. Inquiries
must refer to the proposed item(s) or service(s) and the date of the proposal
submittal deadline. Interpretations will be made in the form of an addendum placed
on the City's website. The City shall not be responsible for any other explanation
or interpretation.
9. Legal Requirements: All applicable provisions of Federal, State, County, and local
laws including all ordinances, rules, and regulations shall govern the development,
submittal and evaluation of all proposals received in response to these
specifications, and shall govern any and all claims between person(s) submitting
a proposal response hereto and the City of Pensacola, by and through its officers,
employees and authorized representatives. A lack of knowledge by the proposer
concerning any of the aforementioned shall not constitute a cognizable defense
against the legal effect thereof. The proposer agrees that it will not discriminate on
the basis of race, creed, color, national origin, sex, age or disability. Operator shall
abide by all applicable provisions of Florida Administrative Code 65C-22 (Child
Care Facilities) and DoDI 6060.02 (DoD Child Development Programs). In any
conflict, the more stringent standard shall apply.
10. Licenses, Registration and Certificates: Each proposer shall possess at the
time of submitting its proposal all licenses, registrations and certificates necessary
to engage in the business of contracting (or special contracting if the work to be
performed necessitates a particular type of specialty contractor) in the City of
Pensacola. Proposer must also possess all licenses, registrations and certificates
necessary to comply with federal, state and local laws and regulations. The
awarded proposer shall be registered at the time of contract execution as an active
vendor with the Florida Department of State, Division of Corporations
(www.sunbiz.org). License renewal documentation must be furnished to the City
within ten (10) days of issuance.
11. Mistakes: Proposers are expected to examine the conditions, scope of work,
proposal prices, extensions, and all instructions pertaining to the item(s) or
service(s) involved. Failure to do so will be at the proposer's risk. Unit prices
proposed will govern in award.
12. Payment of Invoices: The City of Pensacola issues checks for payment of
invoices on the 10th of each month. The signed receiving copy of the purchase
order and a correct invoice must have been received by the Accounts Payable
Activity prior to the 4th of the month. Item(s) or service(s) received on or after the
4th will be processed in the following month. All invoices are payable by the City
under the terms of Florida Prompt Payment Act, Florida Statute 218.70. All
purchases are subject to availability of funds in the City's budget.
Page 10 of 21