26-032 Stormwater Assessment Fee Consulting Services
| Agency: | City of Pensacola |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 13, 2026 |
| Due Date: | May 12, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
26-032 Stormwater Assessment Fee Consulting Services
|
| Category: | Requests for Proposal (RFP) |
| Status: | Open |
|
Attachment Preview
CITY OF PENSACOLA, FLORIDA
REQUEST FOR PROPOSALS
RFP NO. 26-032
STORMWATER ASSESSMENT FEE CONSULTING SERVICES
A sealed proposal with original or electronic signature, an additional five (5) complete
copies, and one (1) complete electronic copy (PDF) on flash drive or CD will be
received on May 12, 2026, 2:30 P.M., Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER PACKAGING of the sealed submittal shall identify the respondent, and
the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx or
other courier service). Submittals received after the deadline will not be accepted. Multiple
submittals from the same entity will not be accepted.
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document downloads.
Those submittals received will be opened and publicly acknowledged immediately
afterward via Microsoft Teams at the following link*: Microsoft Teams RFP opening.
Specifications will be posted to the City’s website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City’s website. Proposers are responsible for
obtaining addenda and are advised to check the website frequently.
A proposal tabulation with a Notice of Intent to Award will be posted to the City’s website
at www.cityofpensacola.com/bids.aspx. Respondents are advised to check the website
frequently.
Any questions concerning the RFQ should include the Subject Line: RFQ # - RFI, and
should be addressed and submitted in writing no later than 10:00 A.M., Central time,
May 1, 2026, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main St.
Pensacola, FL 32502
purchasing@cityofpensacola.com
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A proposal tabulation or a Notice of Intent to Award will be posted to the City’s website at
www.cityofpensacola.com/bids.aspx.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City of Pensacola reserves the right to accept or reject any or all proposals, to waive
any proposal informalities, and to re-advertise for proposals when deemed in the best
interest of the City of Pensacola.
Attest:
Ericka L. Burnett
City Clerk
CITY OF PENSACOLA
D. C. Reeves
Mayor
The City of Pensacola provides equal access in employment and public services.
(*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the system
requirements at the following link: Microsoft Teams System Requirements
Check.)
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
FLORIDA GOVERNMENT IN THE SUNSHINE — PUBLIC RECORDS NOTICE
Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings
under this RFP are subject to Florida’s Government in the Sunshine Law — open to
the public, noticed in advance, and documented as public records. Each Committee
member shall sign a Sunshine Law acknowledgement prior to participating. All
notes, scoresheets, and written communications are public records under Chapter
119, Florida Statutes, and subject to disclosure. Members shall not communicate
privately with one another or with proposers outside of a duly noticed public meeting.
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SCHEDULE OF EVENTS (subject to change)
Date
04/13/26
05/01/26
05/12/26
TBA
TBA
TBA
All times are Central time.
Activity
Publish RFP
Deadline for Questions
Proposal Deadline/Proposal Opening
Evaluation Committee Meeting
Distribution of Materials.
Evaluation Committee Meeting*
Written Proposal Ranking/Shortlisting
*Recommendation of Contract Award may
be made at this meeting
Evaluation Committee Meeting
Oral Presentations (if needed)
Recommendation for Contract Award
INSTRUCTIONS AND GENERAL SPECIFICATIONS
A. Firms responding to the RFP must be available for formal presentations/interviews
to the Selection Committee.
B. Sealed proposals must be submitted in the proposal format outlined as part of
these Instructions and General Specifications. Proposal documents include at a
minimum:
• Proposal response in stated format
• Proposal form(s) provided by City
• Required City forms
• Acknowledgement of addenda
C. Submittals must be typed or printed. All corrections made by the respondent prior
to the opening must be initialed and dated by the respondent. No changes or
corrections will be allowed after submittals are opened.
D. The City of Pensacola is not liable for any costs incurred by any interested party in
responding to this RFP.
E. Responses become public records upon submission, subject to Florida’s Public
Records Law.
F. The City reserves the right to reject any or all proposals, waive minor informalities,
and request additional information.
G. Notwithstanding anything else stated herein, the City reserves the right to modify
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the proposal documents, including the Agreement, by issuing addenda to be
posted on the City’s website.
H. These instructions, specifications, and statements accompanying the proposal, the
proposal itself, and any addendum issued, shall be included in the Agreement that
will be entered into for this service.
I. By responding to this solicitation, each Respondent warrants that it has not and
will not employ or retain any company or person, other than a bona fide employee
working solely for the firm, to solicit or secure an agreement pursuant to this
solicitation and that it has not and will not pay or agree to pay any person,
company, corporation, individual or firm, other than a bona fide employee working
solely for the firm, any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of an agreement.
BACKGROUND AND PURPOSE
I. Overview
The City of Pensacola, Florida originally assessed a stormwater assessment fee
beginning in 2012. The intent of the assessment is to raise funding to support the City’s
stormwater program which includes street sweeping and the maintenance and upkeep of
all City stormwater infrastructure. The current rate is based on an equivalent stormwater
unit (ESU) of 2,998 square feet. The rate is then assessed on both commercial and
residential parcels. The commercial rate is based on the square footage of the primary
improvements divided by the ESU. The residential rate is based on the square footage of
the dwelling units broken into tiers as shown below.
Residential Tier
SqFT
Small
Small-Medium
Medium
Large
Very Large
100-1100
1101-1600
1601-2500
2501-5600
>5600
Assigned
ESU's
0.44
0.68
1.00
1.53
Measured
Current Rate
$35.20
$54.40
$80.00
$122.40
Current
Rate
$53.02
$81.93
$120.49
$184.35
Maximum Rate
$59.84
$92.49
$136.01
$208.10
ESU
2998 sqft
The City uses the Property Appraiser’s tax roll as its basis of data including parcel
delineation and determination of square footage.
The City of Pensacola (“CITY”) is seeking proposals from qualified consulting firms
(“CONSULTANT”) to assist with review of the existing stormwater assessment and the
creation and implementation of any adopted changes.
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SCOPE OF SERVICES
The CONSULTANT shall provide services on an as-needed, per task basis including:
1) review and update of the City’s existing residential tier structure.
2) review and update of the existing stormwater assessment fee structure
including the ESU square footage and the residential tier structure.
3) development of new assessment structures using the most up-to-date
technologies such as artificial intelligence etc. to more accurately determine
impervious square footage per parcel. This will include conducting the work
necessary to provide the impervious square footage per parcel.
4) creation of the annual stormwater assessment roll sufficient to transmit to the
Escambia County Tax Collector for collection on the annual property tax bill.
5) development of any ordinances or resolutions needed to implement any
change
6) on-going assistance to City staff in the maintenance and implementation of the
fee including the creation of the tax roll and the development and mailing of any
required notices to affected properties.
The CONSULTANT shall ensure the City’s stormwater fee structure is equitable,
legally defensible under Florida law, financially sustainable, and consistent with
industry best practices.
II. DELIVERABLES
Task 1 – Development of new residential tiers before June 1st.
Task 2 - Written study updating (if necessary) the equivalent stormwater unit
based on the City’s current parcels
Task 3 – Written method of new assessment method along with the parcel-by-
parcel analysis of each property in the City using updated technologies sufficient
to develop the annual stormwater assessment roll.
Task 4 – Development of the annual stormwater assessment roll legally sufficient
to transmit to the Tax Collector for collection on the annual property tax bill.
Task 5 – Written enabling ordinance/resolution needed to implement the
assessment.
III. MINIMUM QUALIFICATIONS
• Experience with stormwater utilities in Florida or similar jurisdictions
• Knowledge of special assessment law
• Experience with rate modeling and GIS analysis
• Demonstrated public engagement experience
IV. INSURANCE REQUIREMENTS
Before starting and until termination of work for, or on behalf of, the CITY, the
CONSULTANT and any/all subconsultants shall procure and maintain insurance of
the types and to the limits specified below.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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