Storm Drainage System Components - Spot Purchase

Scope of Work Template
SOLICITATION NO. IFQ 6300 CAA1003
Storm Drainage System Components - Spot Purchase
1.0 Purpose
The purpose of this contract is to purchase components used in a storm drainage system to collect,
carry, and safely discharge stormwater. Components include inlets, arch pipe, manholes, and 3:1
end treatment.
This contract will support the Austin Watershed Protection Department's (AWP) Field
Operations Division on the replacement of worn components of drainage-related work of
multiple projects. The City will either pick up the items listed or will choose to have them
delivered.
2.0 Term of Contract
This Contract shall become effective on the date executed by the City ("Effective
Date") and shall remain in effect until the earliest of when the deliverables set forth
in the Contract are complete or the City terminates the Contract.
3.0 Product Specifications
3.1 Reinforced Concrete Arch Type shall meet ASTM Spec ASTM C 506.
3.2 The RCP and Box Culverts shall have a Manning "n" value of .013 or
less. All joints between concrete elements shall be tongue and groove
except for manhole grade rings.
3.3 ITEM NO. 510 - PIPE
3.3.1 Standard 510S-1
3.3.2 Standard 510S-3
3.3.3 Standard 510S-4
3.3.4 Standard 510S-5
3.3.5 Standard 510-6
4.0 Contractor Qualifications
4.1 The Contractor shall be a manufacturer and/or hauler and/or trucker and
shall have access to the requested materials.
4.2 Have a minimum of three (3) years of experience during the previous
five-year period providing products in similar size and scope to the City's.
Submit proof of experience with the offer or within two (2) working days
upon request by the City. Proof of experience may be in the form of
references, and/or letters of reference during the previous three to five-
year period, clearly demonstrating and verifying the Contractor's
eligibility. The City reserves the right to ask for and verify proof of
experience prior to the completion of the award process.
Scope of Work Revised 07/03/2025

4.3 Have and operate a full-time, permanent business address and shall be
reached by email and telephone Monday through Friday from 8:00 a.m.
to 4:30 p.m.
5.0 Tasks/Requirements
Contractor's Responsibilities
The Contractor shall:
5.1 Submit literature with their solicitation response that includes detailed
technical specifications on the products priced in the Price Sheet.
5.2 Provide the City with a single point of contact (SPOC) to act as a liaison
with the City within two (2) business days of request. The Contractor shall
provide an email address, office phone, cell, and/or pager number or
pager for accessibility.
5.3 Not required the City order in minimum quantity amounts.
5.4 Allow the City to arrange for pick up materials at no additional cost.
5.5 Confirm in writing, e-mail, fax, or by phone the quantity to be shipped on
all orders within 24 hours of order notification by the City. The Contractor
shall identify the availability of ordered products and days available for
delivery.
5.6 Notify the City in writing of any changes in delivery of products affected
by backlog, strike, or any other reasonable event. This written notification
shall be issued within two (2) hours after it becomes apparent that normal
delivery shall be affected from the established delivery date.
City's Responsibilities
The City will:
5.7 Have the ability to pick up goods from supplier's warehouse. Customer
to provide order number at time of pickup and to coordinate pick up time
and details with supplier.
5.8 The City will provide light, water, and electricity as necessary to enable
the contractor to provide the services described in this contract. The
Contractor shall use these facilities only to perform the contractual duties.
5.9 Provide the Contractor with a City delivery order authorizing the purchase
of products against this contract. The notification shall include the
quantity and description of the material, scheduled delivery, and
destination.
5.10 Provide an on-site contact for deliveries, with escorted access if
necessary.
Scope of Work Revised 07/03/2025

5.11 The City reserves the right to dismiss any of Contractor's driver(s) for
misconduct or damage to City Property. This driver shall not work on any
resulting contract without written approval by the City.
6.0 Delivery
Contractor's Responsibilities
The Contractor shall:
6.1 Deliver product orders to a City specified location within five (5) business
days of order notification or a time mutually agreed to between the
Contractor and the Contract Manager or designee.
6.2 Provide a material ticket with each order release of products that are
delivered to the City. The material ticket shall include the following
information at a minimum:
6.2.1 Unique Ticket Number
6.2.2 City Delivery Order Number
6.2.3 Truck Number and Driver's Name
6.2.4 Loading date and time of day
6.2.5 Detailed list of products delivered
6.3 Delivery shall be made to the following location unless otherwise
specified by the City in the order:
Location/Facility Watershed Protection
Name:
Address: 901 Dalton Lane, Austin, Texas, 78742
Days/Hours of Monday through Thursday from 7:00 a.m. to 2:00 p.m.
Operation:
7.0 Specific Invoice Requirements
The City's preference is to have invoices emailed within five business days of
invoice date to WPDinvoices@austintexas.gov.
Scope of Work Revised 07/03/2025

8.0 Designation of Key Personnel
The City and the Contractor resolve to keep the same key personnel assigned to
this engagement throughout its term. If it becomes necessary for the Contractor
to replace any key personnel, the replacement will be an individual having
equivalent experience and competence in executing projects such as the one
described herein. Additionally, the Contractor shall promptly notify the City and
obtain approval for the replacement. Such approval shall not be unreasonably
withheld. The Contractor's and City's key personnel are identified as follows:
Resource Name/ Phone Number Email Address
Title
City Contract Manager Coral Arce 512-974-1388 Coral.arce@austintexas.gov
City Project Manager Lazaro 512-298-9237 Lazaro.cardenas@austintexas.gov
Cardenas
City Project Manager Jose 512-318-7851 Jose.valles@austintexas.gov
(Secondary) Valles
City Contract Brenita 512-974-3164 Brenita.selement@austintexas.gov
Administrator, Wilkinson
Procurement Specialist
9.0 Appendices/Exhibit
9.1 Exhibit 1 - Standard Detail Drawings for Item 510
9.2 ITEM NO. 510 - PIPE 06-02-25
9.3 ASTM C506 Standard Specification
Scope of Work Revised 07/03/2025