Storage Server Equipment - HPE CLUSTER

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028979
Email: payables@olemiss.edu Coll.Number 1272
Date 04/26/2026
Vendor Address
RequisitionNo. 10205486
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/14/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby: numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________ envelope.
Signature _________________________
Page 1of 3
DeliveryDateARO _________________________
Item Material/Description Quantity UM UnitPrice Amount
ALL SUBMISSIONS ARE DUE AT:
BID FILE 1272
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
NO LATER THAN 1:00 PM, THURSDAY, May 14, 2026.
BIDS MAY BE SUBMITTED ELECTRONICALLY BY FOLLOWING
INSTRUCTIONS AT THIS LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids.
THIS IS OUR PREFERRED METHOD OF SUBMISSION.
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL BIDS
RECEIVED.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A PROPOSAL, HOWEVER, YOUR
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028979
Email: payables@olemiss.edu Coll.Number 1272
Date 04/26/2026
Vendor Address
RequisitionNo. 10205486
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/14/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 3
Item Material/Description Quantity UM UnitPrice Amount
COMPANY MUST BE REGISTERED WITH THE UNIVERSITY OF
MISSISSIPPI (UM) IF AWARDED. TO REGISTER AS A VENDOR
WITH UM, PLEASE VISIT https://olemiss.edu/procurement/vendors/
AND FOLLOW THE INSTRUCTIONS ON THE WEBSITE.
PLEASE INCLUDE ORIGINAL REQUEST FOR BID DOCUMENTS.
PLEASE MAKE SURE ALL DOCUMENTS INCLUDE YOUR
CORRECT NAME, COMPANY NAME, AND CONTACT
INFORMATION (ADDRESS, PHONE NUMBER, FAX NUMBER,
ETC.). ADDITIONALLY, BIDS FOR COMMODITIES SHOULD
INCLUDE SIGNED COMPANY DOCUMENTS WITH EXACT
DESCRIPTION AND COST OF WHAT IS BEING BID. PLEASE
LIST ALL ITEMS/SERVICES THAT WILL BE PROVIDED EVEN IF
THERE IS NO CHARGE FOR A PARTICULAR ITEM/SERVICE.
Any questions regarding this BID should be directed to Director of
Procurement Services by email: bids@olemiss.edu and be
received no later than 10:00 AM CT, May 6, 2026. All emails must
reference Bid File 1272 - HPE Cluster in the subject line of the
email. Any responses deemed necessary by UM will be issued as an
addendum to this bid file.
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: https://olemiss.edu/procurement/.
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028979
Email: payables@olemiss.edu Coll.Number 1272
Date 04/26/2026
Vendor Address
RequisitionNo. 10205486
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/14/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 3of 3
Item Material/Description Quantity UM UnitPrice Amount
PAPER AND ELECTRONIC SUBMISSIONS SHOULD ONLY
INCLUDE ONE COPY.
0001 Storage Server Equipment (HPE Cluster) 1 each
The Mississippi Center for Supercomputing Research (MCSR) at the
University of Mississippi is accepting bids for archival storage and
two servers. A parts list is attached. The parts should be bid as
configured with no variations or substitutions and as one total
solution that contains all costs (one lot). Partial bids will not be
considered. All equipment must be certified as new and fully
supported by HPE.
The successful bidder will be responsible for installation and
integration of the new equipment on site at the UM Oxford
campus. Installation will be carried out by HPE certified
engineers.
Full project management services that ensure proper tasks,
timelines, and integration of all activities and products into the
existing environment.
Vendors' history of satisfactory business with the State of Mississippi
and the University of Mississippi will be considered.
Delivery must occur by June 29th, 2026. Questions can be
directed to Ben Pharr at (662) 915-3036 or bnp@olemiss.edu.
Please see the TWO (2) page PRODUCT LIST attached
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Product Number Qty Description Supplier Price
Hardware
P63253-B21 1 HPE Alletra Storage Server 4140 92LFF Configure-to-order System
Intel Xeon-Gold 6438Y+ 2.0GHz 32-core 205W Processor Kit for HPE Alletra
P50806-B21 2 Storage Server 41X0
HPE 32GB (1x32GB) Dual Rank x8 DDR5-4800 CAS-40-39-39 EC8 Registered
P43328-K21 16 Smart Memory Kit
HPE 24TB SAS 12G Business Critical 7.2K LFF LP 1-year Warranty Helium 512e
P68583-K21 82 ISE Multi Vendor HDD
P02377-B21 1 HPE Smart Storage Hybrid Capacitor with 145mm Cable Kit
HPE SR932i-p Gen11 x32 Lanes 8GB Wide Cache PCI SPDM Plug-in Storage
P47184-B21 2 Controller
P26256-B21 2 Broadcom BCM57412 Ethernet 10Gb 2-port SFP+ OCP3 Adapter for HPE
P38997-B21 4 HPE 1600W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit
P64208-B21 1 HPE Alletra Storage Server 4140 Serial Port FIO Enablement Kit
P48183-B21 1 HPE NS204i-u Gen11 NVMe Hot Plug Boot Optimized Storage Device
P64001-B21 2 HPE Alletra Storage Server 4140 CPU Heat Sink Kit
P64210-B21 1 HPE Alletra Storage Server 4140 NS204i-u FIO Enablement Kit
P64970-B21 1 HPE Alletra Storage Server 4140 Rail Kit
P79783-B21 1 HPE Alletra Storage Server 4140 Chassis Handle Kit
P52534-B21 1 HPE ProLiant DL380 Gen11 8SFF NC Configure-to-order Server
P49605-B21 2 Intel Xeon-Platinum 8468 2.1GHz 48-core 350W Processor for HPE
HPE 16GB (1x16GB) Single Rank x8 DDR5-4800 CAS-40-39-39 EC8 Registered
P43322-B21 16 Smart Memory Kit
P48814-B21 1 HPE ProLiant DL380 Gen11 8SFF U.3 Premium Drive Cage Kit
HPE 3.84TB NVMe Gen4 Mainstream Performance Read Intensive SFF BC U.3
P64846-B21 2 Static V2 Multi Vendor SSD
P26264-B21 1 Broadcom BCM57504 Ethernet 10/25Gb 4-port SFP28 Adapter for HPE
HPE InfiniBand NDR200/Ethernet 200Gb 1-port OSFP PCIe5 x16
P45642-H23 1 MCX75310AAS-HEAT Generic Adapter
P01366-B21 1 HPE 96W Smart Storage Lithium-ion Battery with 145mm Cable Kit
P48918-B21 1 HPE ProLiant DL360 Gen11 Storage Controller Enablement Cable Kit
P47781-B21 1 HPE MR416i-o Gen11 x16 Lanes 8GB Cache OCP SPDM Storage Controller
P08449-B21 1 Intel I350-T4 Ethernet 1Gb 4-port BASE-T OCP3 Adapter for HPE
P38997-B21 2 HPE 1600W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit
P48829-B21 1 HPE ProLiant DL380 Gen11 8SFF OROC1/2 x2 Cable Kit
P51911-B21 1 HPE ProLiant DL360 Gen11 CPU1 to OCP2 x8 Enablement Kit
P48820-B21 1 HPE ProLiant DL380/DL560 Gen11 2U High Performance Fan Kit
P50400-B21 1 HPE Gen11 2U Bezel Kit
P07818-B21 1 HPE DDR4 DIMM Blank Kit
P35876-B21 1 HPE CE Mark Removal FIO Enablement Kit
P48183-B21 1 HPE NS204i-u Gen11 NVMe Hot Plug Boot Optimized Storage Device
P48818-B21 2 HPE ProLiant DL380/DL560 Gen11 High Performance 2U Heat Sink Kit
P52152-B21 1 HPE ProLiant DL380 Gen11 NS204i-u Internal Cable Kit
P52341-B21 1 HPE ProLiant DL3XX Gen11 Easy Install Rail 3 Kit

Product Number Qty Description Supplier Price
Hardware
P52534-B21 1 HPE ProLiant DL380 Gen11 8SFF NC Configure-to-order Server
P49614-B21 1 Intel Xeon-Gold 6430 2.1GHz 32-core 270W Processor for HPE
HPE 16GB (1x16GB) Single Rank x8 DDR5-4800 CAS-40-39-39 EC8 Registered
P43322-B21 8 Smart Memory Kit
P48814-B21 1 HPE ProLiant DL380 Gen11 8SFF U.3 Premium Drive Cage Kit
HPE 1.92TB NVMe Gen4 High Performance Read Intensive SFF BC U.3
P50216-B21 2 PM1733a SSD
P26259-B21 2 Broadcom BCM57412 Ethernet 10Gb 2-port SFP+ Adapter for HPE
P47789-B21 1 HPE MR216i-o Gen11 x16 Lanes without Cache OCP SPDM Storage Controller
P38997-B21 2 HPE 1600W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit
P48829-B21 1 HPE ProLiant DL380 Gen11 8SFF OROC1/2 x2 Cable Kit
P51911-B21 1 HPE ProLiant DL360 Gen11 CPU1 to OCP2 x8 Enablement Kit
P48820-B21 1 HPE ProLiant DL380/DL560 Gen11 2U High Performance Fan Kit
P50400-B21 1 HPE Gen11 2U Bezel Kit
P35876-B21 1 HPE CE Mark Removal FIO Enablement Kit
P48183-B21 1 HPE NS204i-u Gen11 NVMe Hot Plug Boot Optimized Storage Device
P48818-B21 1 HPE ProLiant DL380/DL560 Gen11 High Performance 2U Heat Sink Kit
P52152-B21 1 HPE ProLiant DL380 Gen11 NS204i-u Internal Cable Kit
P52341-B21 1 HPE ProLiant DL3XX Gen11 Easy Install Rail 3 Kit
Software
BD505A 3 HPE iLO Advanced 1-server License with 3yr Support on iLO Licensed Features
S1A05A 2 HPE Compute Cloud Management Server FIO Enablement
S1E13AAE 1 HPE Compute Ops Management Standard 5-year Upfront Alletra 4000 SaaS
R7A12AAE 2 HPE Compute Ops Management Standard 5-year Upfront ProLiant SaaS
Installation
HA113A1 1 HPE Installation Service
HA113A1 V19 1 HPE Alletra Storage Server 4140 Inst SVC
HA113A1 5A6 2 HPE Proliant DL/ML Install SVC
Support
HU4B2A5 1 HPE 5Y Tech Care Basic Service
HU4B2A500DK 2 HPE DL380 Gen11 Support
HU4B3A5 1 HPE 5Y Tech Care Basic with Defective Media Retention Service
HU4B3A5 R2M 3 HPE iLO Advanced Non Blade Support
HU4B3A50C8L 1 HPE Alletra Storage Server 4140 Support
TOTAL

Please place the label below on your sealed envelope/package
containing your proposal.
Vendor: _______________________
Address:_______________________
______________________________
Bid File Number: 1272
Title: HPE Cluster - Storage Server
Equipment
PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DRIVE
PO BOX 1848
UNIVERSITY, MS 38677

GENERAL INFORMATION TO BIDDERS
University of Mississippi employees may not purchase (M)Warning is hereby given that strict adherence
directly or indirectly any items offered for sale by the to the specifications will be required, and that the
University of Mississippi. contractor will receive no compensation for loss in
furnishing goods disapproved for not complying with the
1. EXAMINATION OF SITE (IF NECESSARY) specifications.
Bidders should visit the site and shall be (N) On construction bids, bid envelope must
responsible for having ascertained pertinent local contain, on the outside of the envelope, the contractor's
conditions such as location, accessibility and general current Certificate of Responsibility Number and the
character of the building, the character, and extent of contractor's Licensing Number unless a statement on the
existing work within the building, and any other work exterior says that the bid enclosed is less than or did not
being performed thereon at the time of the submission of exceed $50,000
the bid. No allowance will be granted because of lack of (0) Tax on Construction - It is incumbent upon
knowledge of site conditions. the bidder to be familiar with the laws of the state
2. RECEIPT AND OPENING OF BIDS concerning tax on construction. Any and all taxes are
(A) Bids will be opened publicly at the time and due (State or Federal) will be the responsibility of the
place stated in the invitation for bids. The officer whose vendor.
duty it is to open them will decide when the specified time 3. DELIVERY OF BIDS
has arrived and no bid received thereafter will be (A) All bids must be received at Procurement
considered. No responsibility wi!I be attached to any Services, 164 Jeanette Phillips Drive, University of
officer for the premature opening of a bid not properly Mississippi, University, MS 38677, unless otherwise
addressed and identified. specified, not later than time and date shown on bid
(B) Telegraphic and facsimile will not be invitation.
considered, but modifications by telegraph or facsimile of (B) Bids must be in a sealed envelope and marked
bids already submitted will be considered if received prior with name, bid file number, and date of bid opening.
to the hour set for opening. (C) If the University is closed for any reason,
(C) Bids are to be submitted in duplicate unless including but not limited to: acts of God, strikes, lockouts,
otherwise specified on the forms furnished for the riots, acts of war, epidemics, governmental regulations
purpose or on exact copies thereof. superimposed after the fact, fire, earthquakes, floods, or
(D) Patent errors in bids or errors in bids other natural disasters, (the "Force Majeure Events"), which
supported by clear and convincing evidence may be closure prevents the opening of bids at the advertised date
corrected. and time, all bids received shall be publicly opened and
(E) Unless otherwise specified, bid shall be read aloud on the next business day that the University
binding for minimum of 30 days. shall be open and at the previously advertised time. The
(F) Bids may be modified or withdrawn by written new date and time of the bid opening, as determined in
or telegraphic notice received in Procurement Services accordance with this paragraph, shall not be advertised,
prior to time set for bid opening. and all Vendors/Contractors, upon submission of a bid
(G) All bid prices must be typed or written in ink proposal, shall be deemed to have knowledge of and shall
and any alterations to bid prices must be initialed. ALL have agreed to the provisions of this paragraph. Bids shall
BIDS MUST BE SIGNED IN INK. be received by the University until the new date and time of
(H) No bid shall be evaluated for any the bid opening as set forth herein. The University shall not
requirement or criteria that are not disclosed in the be held responsible for the receipt of any bids for which the
initiation for bids. "ALL OR NONE" bids will NOT be delivery was attempted and failed due to the closure of the
considered unless the specifications specifically allow for University as a result of a Force Majeure Event. Each
this provision. Vendor/Contractor shall be required to ensure the delivery
(I) Bids submitted as an alternate will not be and receipt of its bid by the University prior to the new date
accepted unless an alternate bid is requested in the and time of the bid opening.
specifications. 4. WITHDRAWAL OF BIDS
(J) In case of an error on price extension, the unit Bids may be withdrawn on written or telegraphic
price shall prevail. Unit prices and total prices MUST be request received from bidders prior to the time fixed for
shown. Failure to do so could cause rejection of bid. opening. Negligence on the part of the bidder in preparing
(K) Bids that include an escalation clause shall the bid confers no right for the withdrawal of the bid after it
be rejected unless otherwise specified in the bid has been opened.
specifications. 5. BIDDERS PRESENT
(L) The owner shall have the right to increase or At the time fixed for the opening of the bids, their
decrease the number of any individual items, within contents will be made public for the information of bidders
reasonable limits, after the lowest and best bidder is and others properly interested who may be present in
determined. person or by representative.

6. AWARD OF CONTRACT in any of his published literature. After the bids are
(A) The contract will be awarded as soon as opened, all bidders, if requested, may be required to
possible to the lowest and best responsible bidder, furnish complete samples of any or all items listed before
provided his bid is reasonable and it is in the best interest an award is made.
of the Owner to accept it. (C) A bound brochure should be submitted with
(B) Each bidder shall be prepared, if so requested the bid. Bidder will prepare this brochure showing pictures
by the Owner, to present evidence of his experience, or cuts and complete manufacturer's specifications on
qualifications, and financial ability to carry out the terms of each item on which a bid is submitted. The cuts and
the contract. specifications must be arranged in the identical order that
(C) Unless otherwise specified, the University the items appear on the bid form and must be identified by
reserves the right to award by individual items, related the item number shown in the bid form. Failure to submit
items, or total, whichever it deems in its best interest. this brochure will be considered sufficient grounds for
7. ACCEPTANCE OF PROPOSAL rejecting the bid. It shall be the bidder's responsibility to
Only the issuance of a purchase order or a signed specifically point out any deviations from the base bid.
acceptance of a proposal constitutes acceptance on the Failure to comply with this procedure may be grounds to
part of the University. disqualify any bid.
8. REJECTION OF BIDS (D) Should any equal product, however, be
The Owner reserves the right to reject any and all accepted by the Owner and should this equal prove
bids when such rejection is in the interest of the Owner and defective or otherwise unsatisfactory for the service for
to reject the bid of a bidder who is not in a position to which it is intended within the guaranty period, the
perform the contract. contractor shall replace the defective material with material
9. INTERPRETATIONS OF CONTRACT DOCUMENT on which the specifications require him to base his
If any person contemplating submitting a bid for proposal, without cost to the Owner.
the proposed contract is in doubt as to the true meaning of 11. RECYCLED MATERIALS
any part of the specifications or other proposed contract If any product listed on this bid is available from
documents, he may submit to the Director of Procurement recovered (recycled) materials. vendors are requested to
Services of the University of Mississippi, a written request submit bids on recycled materials in addition to the brands
for an interpretation thereof. The person submitting the mentioned or their equivalent as well as provide an
request for an interpretation thereof will be responsible for estimated shipping date on both the recycled, specified or
its prompt delivery. Any interpretation of the proposed equivalent materials.
document will be made only by an Addendum duly issued 12. DELIVERY OF MERCHANDISE
and a copy of such Addendum will be mailed or delivered to (A) All bids will be quoted FOB University. No bid
each person receiving a set of such documents. The Owner will be considered unless FOB terms are as stated. The
will not be responsible for any other explanations or purchaser has no storage space available; therefore,
interpretations of the proposed documents. bidders must deliver as requested.
10. EQUAL OR APPROVE EQUAL (B) Bidder will state estimated delivery time for
(A) Where any article or thing is specified by each item in bid.
proprietary name, trade name, and/or name of 13. CASH TERMS
manufacturer, with or without the addition of such University terms are 2%-10, Net 45 days. These
expressions as "Or Equal" or "Approved Equal", it is to be terms shall prevail unless otherwise specified by the bidder.
understood that the article named or the equal thereof; and 14. PAYMENT
it is distinctly understood (1) that the Owner is to use his Assuming there is no prompt payment discount
own judgment in determining from time to time whether or provision; payment will be made within 30 days from
not any article or thing proposed to be substituted is the receipt of products in satisfactory condition, and receipt of
equal of any article or thing so specified; (2) that the the invoice.
decision of the Owner on all such questions shall be final; 15. ADVANCE PAYMENT
and (3) that in the event of any adverse decision by the The University of Mississippi is prohibited by law
Owner, no claim of any sort shall be made or allowed from making advance payments to any vendor other than
against the Owner. state and federal agencies unless it is subscription or
(B) Where a definite material is specified, it is not membership.
the intention to discriminate against an equal product
made by another manufacturer. It is rather the intention to THE UNIVERSITY RESERVES THE RIGHT TO REJECT ANY OR
set a definite standard. Should the bidder intend to furnish ALL BIDS AND TO WAIVE INFORMALITIES.
another product as an equal to that specified, he must
(Rev. 4/2014)
submit with his proposal for every item for which he intends
to furnish another product from that given in the
specifications, a complete specification showing name of
manufacturer, sizes, quality of wood, finish, upholstering or
other materials included and catalog number, if the
manufacturer lists the product by a catalog or plate number