STONERIDGE POND EROSION REPAIRS

CITY OF BARTLETT
FINANCE DEPARTMENT
6400 STAGE ROAD
BARTLETT, TENNESSEE 38134
David Parsons, Mayor
Steve Sones, Chief Administrative Officer
Dick Phebus, Finance Director
Paul Wright, Parks Director
REQUEST FOR PROPOSAL
RFP # FY2026-05-021
DUE: May 28, 2026, no later than 2:00 p.m. (CDT)
STONERIDGE POND
EROSION REPAIRS
The City of Bartlett is soliciting written proposals, on a competitive basis, from
qualified companies or professionals to repair erosion and stabilize the side slopes at
Stoneridge Park in accordance with the written specifications.

STONERIDGE POND EROSION REPAIRS
RFP: FY2026-05-021
DUE: May 28, 2026, 2:00 PM
TABLE OF CONTENTS
I. PURPOSE
II. MINIMUM PROPOSER REQUIREMENTS
III. CORRESPONDENCE
IV. PROPOSAL SCHEDULE
V. PROPOSAL CONDITIONS
VI. GENERAL REQUIREMENTS AND INFORMATION
VII. SCOPE OF WORK
VIII. CONTRACT REQUIREMENTS
IX. PROPOSAL SUBMISSION
X. PROPOSAL EVALUATION AND AWARD
XI. EXHIBITS: A - F
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STONERIDGE POND EROSION REPAIRS
RFP: FY2026-05-021
DUE: May 28, 2026, 2:00 PM
I. PURPOSE
The City of Bartlett, Tennessee seeks proposals from qualified Firms or Companies (Proposers) to repair the
erosion and stabilize the banks along the side slopes of Stoneridge Pond by installing a geosynthetic shoreline
stabilization system. The Project also includes erosion control, sod, and all associated work. Although this
project does not require a TDEC SWPPP, the Proposer shall implement Erosion Prevention and Soil
Conservation (EPSC) Best Management Practices (BMP's) as required by the City of Bartlett and the TN
Department of Environment and Conservation (TDEC). The successful Proposer will enter into a contractual
relationship with the City for the services outlined in this RFP.
II. MINIMUM CONTRACTOR/PROPOSER REQUIREMENTS
All Contractors/Proposers must:
1. Hold a valid Tennessee business license and be authorized to do business in the State of
Tennessee.
2. Proposer must demonstrate successful completion of at least ten (10) similar geosynthetic
slope stabilization projects within the past five (5) years.
3. Proposer must provide three client references who can verify the Proposer's qualifications
and past performance record. Proposer must have successfully completed a project for the
client reference within the past 10 years.
4. Submit copies of manufacturer's warranties of geosynthetic system to be used (minimum
five (5) years on materials).
5. Have all appropriate licenses and certifications required in the State of Tennessee to
perform the Services and procure all permits, pay all charges, taxes, and fees.
6. Provide proof of required insurance coverage (see Section VIII).
7. Have sufficient, competent, and skilled staff to perform the Services as required.
8. Be an equal employment opportunity employer and abide by Title VI guidelines.
9. Sign and enclose the Public Acts 109 and Public Acts 775 Forms (Exhibits D & E).
Inspection of Site:
Contractors/proposers must attend a MANDATORY pre-bid on-site visit at Stoneridge Park
located at 3525 Altruria Road, Bartlett, TN 38135 at 11:00 a.m. on Tuesday, May 12, 2026. This
site visit is to familiarize the contractors/proposers of the site and conditions, address any
questions, and provide any additional information. Failure to attend this on-site visit will result
in the rejection of your proposal.
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STONERIDGE POND EROSION REPAIRS
RFP: FY2026-05-021
DUE: May 28, 2026, 2:00 PM
III. CORRESPONDENCE
Any Contractors/Proposers requesting additional information or clarification are to contact Paul Wright,
CPRE, Director of Parks and Recreation, by email at pwright@cityofbartlett.org
Questions should reference the section of the RFP to which the question pertains and all contact
information for the person submitting the questions. IN ORDER TO PREVENT AN UNFAIR
ADVANTAGE TO ANY CONTRACTOR/PROPOSER, ALL QUESTIONS WILL ONLY BE
ACCEPTED IN WRITTEN FORM BY EMAIL. The deadline for submitting questions will be May
19, 2026, by 2:00 p.m. Questions and answers of significance will be posted on the City website no
later than 2:00 p.m. on May 21, 2026. These guidelines for communication have been established to
ensure a fair and equitable process for all Contractors/Proposers.
IV. PROPOSAL SCHEDULE
All proposals (one (1) original (clearly identified as original) and three (3) copies) must be received
at the address listed in Section IX.4. no later than May 28, 2026 at 2:00 p.m. Facsimile or e- mailed
proposals will not be accepted since they do not contain original signatures. Postmarks will not be
accepted in lieu of actual receipt. Late or incomplete proposals will not be opened or considered.
The City of Bartlett, Tennessee, is issuing this RFP on April 30, 2026
Deadline to submit additional written questions - Contractors/Proposers may submit written
questions via email as to the intent or clarity of this RFP until 2:00 p.m. on May 19, 2026.
Responses will be given within two business days or no later than 2:00 p.m. on May 21,
2026.
Submission of Proposal - All Proposals Must Be Received For Review And Evaluation
No Later Than Thursday, May 28, 2026, at 2:00 P.M. Proposals received after this
deadline will not be accepted. The date and time received will be recorded on each proposal.
Proposals must be addressed and delivered to the address listed within this RFP packet.
Evaluation of Proposal and Notification of Award - An evaluation team will review and
make a selection as described in Section X: Evaluation and Award.
Services to Commence - Immediately upon the execution of the signed contract.
The City may reproduce any of the Contractor/Proposer proposal and supporting documents for internal
use or for any other purpose permitted by law.
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STONERIDGE POND EROSION REPAIRS
RFP: FY2026-05-021
DUE: May 28, 2026, 2:00 PM
V. PROPOSAL CONDITIONS
A. Contingencies - This RFP does not commit the City to award a contract. The
City reserves the right to accept or reject any or all proposals if the City
determines it is in the best interest of the City to do so. The City will notify
each Contractor/Proposer, in writing, if its proposal is rejected.
B. Addenda/Amendments - The City reserves the right to issue an addenda or
amendments to this proposal.
C. Proposal Submission - To be considered, all proposals must be submitted in the
manner set forth in this RFP. It is the Contractor/Proposer's responsibility to ensure
that its proposal arrives on or before the specified time.
D. Incurred Costs - This RFP does not commit the City to pay any costs incurred by
any contractor/proposer in the preparation of a proposal in response to this RFP,
and each Contractor/Proposer agrees that all costs incurred in developing this RFP
are the Contractor/Proposer's responsibility.
E. Final Authority - The final authority to award a contract rests with the City of
Bartlett Finance/Purchasing Department, subject to the Mayor's approval.
VI. GENERAL REQUIREMENTS
A. Background - The city of Bartlett has been awarded a Local Park and Recreation
Fund (LPRF) Grant through the State of Tennessee to complete this project of
which the inclusive playground is a phase of the whole project. All proposals must
be the requirements of the grant as outlined in Section VII. Scope of Work.
B. Project Time Frame - The Contractor/Proposer/Proposer must be prepared to
begin immediately upon receipt of a Notice to Proceed.
C. Reservation of Rights -The City reserves the right, for any reason, to accept or
reject any one or more proposals, to negotiate the terms and specifications for
the services provided, to modify any part of the RFP, or to issue a new RFP.
D. Selection Criteria - Each response will be evaluated on the criteria outlined in
Section VII of this document. Each contractor/proposer should set out in its
response to this RFP to clearly identify the qualifications of its company and each
individual who will work on this project.
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STONERIDGE POND EROSION REPAIRS
RFP: FY2026-05-021
DUE: May 28, 2026, 2:00 PM
VII. SCOPE OF WORK
The Purpose of this Project is to repair approximately 17,000 square feet and approximately
2,000 linear feet of shoreline at Stoneridge Pond by creating a living shoreline using a
geosynthetic shoreline stabilization system. The installation of this system shall include all
necessary geosynthetic, technical grade mesh material with ripstop technology, wooden
stakes, diamond braid rope and/or steel anchors, fresh fill material imported to the site, and
installation of Bermuda sod once the system has been installed. It is the responsibility of the
Proposer to properly size the geosynthetic material for this project and calculate the amount
of fresh fill material required. Extra fill material will be required for washout repairs.
Dewatering of the site is not required.
Inspection of Site - The Proposer should thoroughly examine and familiarize himself with
the work site, the City of Bartlett Technical Specifications (available online at
https://www.cityofbartlett.org/DocumentCenter/View/3875), and all other contract
documents. The successful Proposer, by the execution of the Contract, shall in no way be
relieved of any obligation under it due to his failure to receive or examine any form or legal
instrument or to visit the site and acquaint himself with the conditions there existing and the
City of Bartlett (City) will be justified in rejecting any claim based on facts regarding which
he should have been on notice as a result thereof.
Successful Proposer's Responsibilities -
o Provide specifications for geosynthetic material to be used.
o Provide installation methodology to include but not limited to: schematic of in-place
product, anchoring system, seaming of adjacent panels and end sections, how fill
material to be placed to obtain minimum 2:1 slope.
o Conduct a preconstruction meeting with City staff no less than 2 weeks in advance of
mobilizing to site.
o Mobilize to site and provide all labor, equipment, and material to complete this project
o Install and anchor geosynthetic shoreline stabilization system per manufacturer's
recommendations.
o Sod all disturbed areas. Sod placed on slopes greater than 3:1 shall be pinned with U-
shaped pins and installed in a staggered pattern to minimize erosion potential.
o Demobilize from site. The Proposer shall take care to protect all existing structures,
paved paths and parking areas, utilities, and other improvements from damage. All
property disturbed or damaged during execution of the work shall be restored to its
former condition or better at no additional expense to the City.
Timeframes and Deliverables - All construction activities outlined in the Scope of Work shall
be completed by September 30, 2026.
VIII. CONTRACT REQUIREMENTS
The successful Contractor/Proposer will be expected to enter into a written contract
incorporating the following terms and conditions, and such additional terms and
conditions standard to services of this type.
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RFP: FY2026-05-021
DUE: May 28, 2026, 2:00 PM
A. General Requirements
1. Control. All services by the Contractor/Proposer will be performed in a manner
satisfactory to the City, and in accordance with the generally accepted business
practices and procedures of the City.
2. Contractor/Proposer's Personnel. The Contractor/Proposer certifies that it
presently has adequate qualified personnel to perform all services required under
this Contract. The Contractor/Proposer will supervise all work under this Contract.
The Contractor/Proposer further certifies that all of its employees assigned to serve
the City shall have such knowledge and experience as required to perform the
duties assigned to them. Any employee of the Contractor/Proposer who, in the
opinion of the City, is incompetent, or whose conduct becomes detrimental to the
work, shall immediately be removed from association with services under this
Contract.
3. Independent Status. (a) Nothing in this Contract shall be deemed to represent that
the Contractor/Proposer, or any of the Contractor/Proposer's employees or agents,
are the agents, representatives, or employees of the City. The Contractor/Proposer
will be an independent Contractor/Proposer over the details and means for
performing its obligations under this Contract. Anything in this Contract which
may appear to give City the right to direct the Contractor/Proposer as to the details
of the performance of its obligations under this Contract or to exercise a measure
of control over the Contractor/Proposer is solely for purposes of compliance with
local, state and federal regulations and means that the Contractor/Proposer will
follow the desires of the City only as to the intended results of the scope of this
Contract. (b) It is further expressly agreed and understood by Contractor/Proposer
that neither it nor its employees or agents are entitled to any benefits which
normally accrue to employees of the City; that the Contractor/Proposer has been
retained by the City to perform the services specified herein (not hired) and that
the remuneration specified herein is considered fees for services performed (not
wages) and that invoices submitted to the City by the Contractor/Proposer for
services performed shall be on the Contractor/Proposer's letterhead.
4. Termination or Abandonment. (a) It shall be cause for the immediate termination
of this Contract if, after its execution, the City determines that either the
Contractor/Proposer or any of its principals, partners or corporate officers, if a
corporation, including the corporation itself, has plead nolo contendere, or has
plead or been found guilty of a criminal violation, whether state or federal,
involving, but not limited to, governmental sales or purchases, including but not
limited to the rigging of bids, price fixing, or any other collusive or illegal activity
pertaining to bidding and governmental contracting. (b)The City may terminate
the Contract upon five (5) days written notice by the City or its authorized agent
to the Contractor/Proposer for Contractor/Proposer's failure to provide the
services specified under this Contract. (c) This Contract may be terminated by
either party by giving thirty (30) days written notice to the other, before the
effective date of termination. In the event of such termination, the
Contractor/Proposer shall be entitled to receive just and equitable compensation
for any satisfactory work performed as of the termination date; however, the
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DUE: May 28, 2026, 2:00 PM
Contractor/Proposer shall not be reimbursed for any anticipatory profits as of the
date of termination. (d) All work accomplished by Contractor/Proposer prior to
the date of such termination shall be recorded and tangible work documents shall
be transferred to and become the sole property of the City prior to payment for
services rendered.
5. Subcontracting, Assignment or Transfer. Any subcontracting, assignment,
delegation or transfer of all or part of the rights, responsibilities, or interest of
either party to this Contract is prohibited unless by written consent of the other
party. No subcontracting, assignment, delegation or transfer shall relieve the
Contractor/Proposer from performance of its duties under this contract. The City
shall not be responsible for the fulfillment of the Contractor/Proposer's
obligations to its transferors or sub-Contractor/Proposers. Upon the request of the
other party, the subcontracting, assigning, delegating or transferring party shall
provide all documents evidencing the assignment.
6. Conflict Of Interest. The Contractor/Proposer covenants that neither the Mayor,
nor any Alderman, nor any other City official or employee holds a direct or
indirect interest in the Contract. The Contractor/Proposer also covenants that it
has no public or private interest, and will not acquire, directly or indirectly, any
interest which would conflict in any manner with the performance of its services.
The Contractor/Proposer warrants that no part of the total contract amount
provided herein shall be paid, directly or indirectly, to any officer or employee of
the City as wages, compensation, or gifts in exchange for acting as officer, agent,
employee, sub-Contractor/Proposer to the Contractor/Proposer in connection
with any work contemplated or performed relative to this Contract.
7. Covenant Against Contingent Fees. The Contractor/Proposer warrants that it has
not employed or retained any company or person other than a bona fide employee
working solely for the Contractor/Proposer, to solicit or secure this Contract, and
that it has not paid or agreed to pay any company or person, other than a bona
fide employee working solely for the Contractor/Proposer, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon or
resulting from the award or making of this Contract. For breach or violation of
this warranty, the City will have the right to recover the full amount of such fee,
commission, percentage, brokerage fee, gift, or other consideration.
8. Employment of City Workers. The Contractor/Proposer will not engage, on a
full or part-time, or other basis during the period of the Contract, any professional
or technical personnel who are or have been at any time during the period of the
Contract in the employ of the City.
9. Arbitration. Any dispute concerning a question of fact in connection with the
work not disposed of by agreement between the Contractor/Proposer and the City
will be referred to the Director of Finance or his/her duly authorized
representative, whose decision regarding it will be final.
10. General Compliance With Laws. (a) If required, the Contractor/Proposer shall
certify that it is qualified and duly licensed to do business in the State of Tennessee
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and that it will take such action as, from time to time, may be necessary to remain
so qualified and it shall obtain, at its expense, all licenses, permits, insurance, and
governmental approvals, if any, necessary to the performance of its obligations
under this Contract.
(b) The Contractor/Proposer is assumed to be familiar with and agrees that at all
times it will observe and comply with all federal, state, and local laws, ordinances,
and regulations in any manner affecting the conduct of the work. The preceding
shall include, but is not limited to, compliance with all Equal Employment
Opportunity laws, the Fair Labor Standards Act, Occupational Safety and Health
Administration (OSHA) requirements, the Americans with Disabilities Act
(ADA), and all state and local laws, rules and regulations pertaining to electrical
requirements of residential construction and renovation. (c) This Contract will
be interpreted in accordance with the laws of the State of Tennessee. By
execution of this contract the Contractor/Proposer agrees that all actions, whether
sounding in contract or in tort, relating to the validity, construction, interpretation
and enforcement of this contract will be instituted and litigated in the courts of
the State of Tennessee, located in Shelby County, Tennessee, and in no other. In
accordance herewith, the parties to this contract submit to the jurisdiction of the
courts of the State of Tennessee, located in Shelby County, Tennessee.
11. Nondiscrimination. The Contractor/Proposer hereby agrees, warrants, and assures
that no person shall be excluded from participation in, be denied benefits of, or be
otherwise subjected to discrimination in the performance of this Contract or in the
employment practices of the Contractor/Proposer on the grounds of handicap
and/or disability, age, race, color, religion, sex, national origin, or any other
classification protected by Federal, Tennessee State constitutional, or statutory
law. The Contractor/Proposer shall, upon request, show proof of such
nondiscrimination, and shall post in conspicuous places available to all employees
and applicants notices of nondiscrimination.
12. Entire Agreement. This Contract contains the entire Contract of the parties and
there are no other promises or conditions in any other Contract whether oral or
written. This Contract supersedes any prior written or oral Contracts between the
parties.
13. Amendment. This Contract may be modified or amended only if the amendment
is made in writing and is signed by both parties.
14. Severability. If any provision of this Contract is held to be unlawful, invalid or
unenforceable under any present or future laws, such provision shall be fully
severable; and this Contract shall then be construed and enforced as if such
unlawful, invalid or unenforceable provision had not been a part hereof. The
remaining provisions of this Contract shall remain in full force and effect and
shall not be affected by such unlawful, invalid or unenforceable provision or by
its severance here from. Furthermore, in lieu of such unlawful, invalid, or
unenforceable provision, there shall be added automatically as a part of this
Contract a provision as similar in terms to such unlawful, invalid or unenforceable
provision as may be possible, and be legal, valid and enforceable.
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15. No Waiver Of Contractual Right. No waiver of any term, condition, default, or
breach of this Contract, or of any document executed pursuant hereto, shall be
effective unless in writing and executed by the party making such waiver; and no
such waiver shall operate as a waiver of either (a) such term, condition, default,
or breach on any other occasion or (b) any other term, condition, default, or breach
of this Contract or of such document. No delay or failure to enforce any provision
in this Contract or in any document executed pursuant hereto shall operate as a
waiver of such provision or any other provision herein or in any document related
hereto. The enforcement by any party of any right or remedy it may have under
this Contract or applicable law shall not be deemed an election of remedies or
otherwise prevent such party from enforcement of one or more other remedies at
any time.
16. Matters To Be Disregarded. The titles of the several sections, subsections, and
paragraphs set forth in this contract are inserted for convenience of reference only
and shall be disregarded in construing or interpreting any of the provisions of this
contract.
17. Subject To Funding. This Contract is subject to annual appropriations of funds
by the City. In the event sufficient funds for this Contract are not appropriated
by the City of Bartlett for any of its fiscal periods during the term hereof, then this
Contract will be terminated. In the event of such termination, the
Contractor/Proposer shall be entitled to receive just and equitable compensation
for any satisfactory work performed as of the termination date.
18. Travel Expenses. All travel expenses payable under this Contract shall be in
accordance with the City Travel Policy and Procedures. This includes advance
written travel authorization, submission of travel claims, documentation
requirements, and reimbursement rates. No travel advances will be made by the
City.
19. Incorporation of Other Documents. (a) Contractor/Proposer shall provide services
pursuant to this Contract in accordance with the terms and conditions set forth
within the City of Bartlett Request for Proposal and incorporated herein by
reference. (b) It is understood and agreed between the parties that, in the event of
a variance between the terms and conditions of this Contract and any amendment
thereto and the terms and conditions contained either within the Request for
Proposal or the Response thereto, the terms and conditions of this Contract, as
well as any amendment, shall take precedence and control the relationship and
understanding of the parties.
20. Waiver Of Proprietary Interest. Notwithstanding anything to the contrary
contained herein or within any other document supplied to the City by the
Contractor/Proposer, Contractor/Proposer understands and acknowledges that the
City of Bartlett is a governmental entity subject to the laws of the State of
Tennessee and that any reports, data or other information supplied to City by the
Contractor/Proposer due to services performed pursuant to this Contract is subject
to being disclosed as a public record in accordance with the laws of the State of
Tennessee.
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