Stockpiled Leaves / Grass Clippings

INVITATION TO BID
TOWN OF NEWINGTON
200 GARFIELD STREET
NEWINGTON, CONNECTICUT 06111
The Town of Newington will accept bids on the following:
STOCKPILED LEAVES/GRASS CLIPPINGS REMOVAL SERVICES
The Town of Newington will accept bids from experienced Contractors for Stockpiled
Leaves/Grass Clippings Removal Services. All bids must be submitted in accordance with Town
specifications and on forms supplied by the Town. Bid forms and specifications are available in
the Town Manager's Office, 200 Garfield Street, Newington, Connecticut 06111 and on line at
the Town's website, www.newingtonct.gov under Doing Business, Bid Opportunities.
Bids will be received in the Town Manager's Office and read publicly at 1:00 PM on
Wednesday, July 29, 2026. Addenda will be posted on the Town's website.
An Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises
are encouraged to apply. The Town of Newington reserves the right to reject any or all bids.
The Town of Newington reserves the right to reject any or all bids.
Jonathan Altshul
Town Manager
Bid 2025-26-1 - RE-BID 1

TOWN OF NEWINGTON
STOCKPILED LEAVES/GRASS CLIPPINGS REMOVAL SERVICES
BID SPECIFICATIONS
INTENT
It is the intent of these specifications to select a contractor to provide stockpiled leaves/grass
clippings removal services to the Town of Newington beginning on August 1, 2026 and ending
June 30, 2029.
BID PROCEDURES
All bids shall be submitted on forms provided by the Town of Newington and addressed to the
Assistant Town Manager, Town Manager's Office, Town Hall, 200 Garfield St., Newington, CT
06111. Bids will be opened at 1:00 p.m. on July 29, 2026 in the Town Manager's Office. Sealed
bid envelopes should be clearly labeled "Bid NO. 2025-26-1 STOCKPILED LEAVES/GRASS
CLIPPINGS REMOVAL SERVICES".
The Town reserves the right to waive informalities or reject any or all bids when such action is
deemed in the best interests of the Town. The Town reserves the right to delete such items as it
deems necessary from these proposals. All exceptions of the bidder to the terms and
specifications of this bid shall be made in writing and submitted in full with the Bid Form. For
all other terms and specifications, submission of a bid constitutes acceptance by the bidder.
Conditional bids may not be considered.
INQUIRES
Any questions regarding this bid shall be addressed in writing to the Assistant Town Manager,
Lauren Rhines via lrhines@newingtonct.gov. All inquires shall be made prior to noon on July
21, 2026, and any addendum shall be published on the Town website by end of day, July 21,
2026.
SPECIFICATIONS
The Contract and Bid Form attached are an integral part of these specifications and shall be made
a part thereof.
EVIDENCE OF ABILITY TO PERFORM
The successful bidder must, within twenty (20) days of notice of award show satisfactory proof
that specified acceptable vehicles have been procured or are on order. Such proof must be
established to the satisfaction of the Town Manager or their designee.
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ACCEPTANCE PERIOD
The proposal submitted on the Bid Form shall remain in effect for a period of not less than sixty
(60) days from the date the bids are opened. The Town of Newington shall have the right to
accept any of the bid proposals at the price submitted during that sixty (60) day period.
BASIS OF AWARD
Contract award shall be based upon the lowest total cost (includes transportation costs) to
remove and legally dispose of approximately 15,000 cubic yards of leaves and approximately
3,000 cubic yards of grass clippings annually (based on Town historical data) from Town
collections for the period of July 1, 2012 to June 30, 2025. The Town can not guarantee a
minimum number of cubic yards of leaves of grass clippings.
COSTS
All costs for the requirements contained in the Contract and these specifications shall be included
in the Bid Form.
Bid 2025-26-1 - RE-BID 3

TOWN OF NEWINGTON
STOCKPILED LEAF/GRASS CLIPPINGS REMOVAL SERVICES
CONTRACT
THIS AGREEMENT, made and concluded this ____ day of __________, by and between the
TOWN OF NEWINGTON, a municipal corporation located in the State of Connecticut, acting
herein by this Town Manager duly authorized and hereinafter referred to as the "Town", and
_____________of the Town of ___________,of the State of ______________and hereinafter
referred to as the "Contractor".
WITNESSETH
WHEREAS, THE TOWN desires to secure stockpiled leaves/grass clippings removal services
for its residents: and
WHEREAS, the CONTRACTOR desires to furnish such stockpiled leaf/grass clippings removal
services, upon terms and conditions hereafter set forth and based upon a competitive bid
previously submitted;
NOW, THEREFORE, and in consideration of the mutual promises and agreements hereinafter
contained, the parties hereto covenant and agree as follows:
I. MATERIAL ACCEPTABLE FOR REMOVAL
(a) Loose leaves and grass clippings stockpiled at the town Transfer Station.
II. PLACES TO BE SERVED BY THE CONTRACTOR
(a) The CONTRACTOR shall collect stockpiled leaves and grass clippings from the
Town's Transfer Station located at 2045 Main Street, south of Churchill Park
III. TIME AND FREQUENCY OF COLLECTION
(a) The CONTRACTOR agrees to furnish the TOWN a truck within 48 hours of
request by the Town and agrees to continue to provide trucks until all material is
removed from the Town's Transfer Station.
IV. LEAVES/GRASS CLIPPINGS DISPOSAL
The CONTRACTOR shall without additional cost to the TOWN, use facilities for the
final disposal of leaves and grass clippings collected under this contract, which are
approved by the Town Manager or their designee. The disposal site shall be currently
registered with the Connecticut Department of Energy and Environmental Protection for
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such activity and such registration shall remain in effect throughout the life of this
contract.
V. EQUIPMENT
(a) All vehicles used for the collection or disposal of leaves and grass clippings shall
be fully enclosed on the sides so as to prevent spillage during transit. The load
shall be covered at all times; except when additions to the load are being made, so
that none of the contents shall fall or spill therefrom. Provision and use of a
tarpaulin or canvas cover to enclose open bodies of collection vehicles shall be
permitted, but only when specifically approved by the Town Manager or their
designee. CONTRACTOR shall provide personnel and equipment to load his
vehicles, if the Town selects the Base Bid on the Bid Form. If the town selects
the Alternate One, the contractor shall not be required to provide personnel and
equipment to load his vehicles.
(b) The CONTRACTOR shall keep all such vehicles and equipment in good
operating condition to assure adequate and prompt collection and disposal of
leaves and grass clippings. Each such vehicle and piece of equipment shall be
inspected and approved by the Town Manager or their designee before being
placed into service, and shall be at all times subject to inspection. The
CONTRACTOR shall keep the interiors of said vehicles and equipment
reasonably clean and odorless, considering the nature of the work, and shall
comply within twenty-four (24) hours with any order of the Town Manager to
rectify an unclean or odorous condition.
(c) Every truck or vehicle used for the collection and disposal of leaves and grass
clippings shall be kept clean and well painted on the outside.
(d) The CONTRACTOR may, at its option and its risk, park vehicles and equipment
used in the performance of this contract at the Town Highway Garage, Milk Lane,
or at the Town Transfer station on Main Street, subject to the provisions of Article
XII of the Contract.
(e) The CONTRACTOR shall maintain all vehicles, in strict compliance with federal
and state motor vehicle laws and regulations. Failure to do so shall be grounds for
termination of this contract.
VI. CONTRACT DURATION
(a) This contract shall be for the period of three (3) years beginning August 1, 2026
and ending June 30, 2029, provided the contract is not earlier terminated for cause
by the Town of Newington.
(b) However, upon mutual agreement and negotiation of fees between the Town of
Newington and the CONTRACTOR, this contract may be extended up to forty -
eight (48) months consisting of two, two-year extensions. If the CONTRACTOR
is desirous of extending the then existent contract, it must notify the Town
Manager, in writing, to this effect not less than ninety (90) days before the
Bid 2025-26-1 - RE-BID 5

termination of the original term of the contract and shall comply with the
provisions of Section VII "BOND AND INSURANCE" of the existing contract.
VII. BOND AND INSURANCE
(a) CONTRACTOR hereby warrants and represents that it shall, on or before the
effective date of this contract, file with the Town Manager, a Performance Bond
covering faithful performance of the contract and payment of obligations arising
thereunder. Such bond shall be in the full amount of pro-rata annual cost for
service during the ensuing calendar year, as a guarantee that the terms of the
contract shall be complied with in every particular. These bonds shall be issued
from a surety company either licensed or approved by the State of Connecticut
Insurance Commissioner and which has a Best's rating of B+ or better. The
posting of a bank account passbook with the principal assigned to the Town of
Newington and having a balance equal to said prorated cost for service may be
substituted in lieu of said surety bond. Any interest credited to such bank account
shall accrue to the CONTRACTOR.
(b) CONTRACTOR hereby warrants and represents that it will file with the Town
Manager or their designee prior to the commencement of service hereunder a
worker compensation insurance policy, meeting the requirements of the State of
Connecticut Worker's Compensation Law, written in a form satisfactory to the
Town Manager, and including the interests of the Town of Newington and that
said compensation insurance policy shall be renewed or kept in effect by the
CONTRACTOR throughout the term of this contract.
(c) CONTRACTOR hereby warrants and represents that it shall furnish a certificate
of insurance to the Town Manager or their designee for the following insurance
coverage on or before the contract execution. All insurance coverage shall be
written with an insurance company licensed to conduct business in the State of
Connecticut. Insurance coverage shall remain in full force for the duration of the
contract term including any and all extensions. Such certificate of insurance shall
specify that the Town of Newington will receive thirty (30) days notice of any
cancellation, non-renewal or reduction in coverage and limits originally provided.
1. Commercial General Liability including Premises-Operations,
Independent Contractors, Blanket Contractual, Products and completed
Operations:
$1,000,000 Each Occurrence
$2,000,000 Aggregate
Combined Single Limit for personal injury or property damage or both
combined. Such policy shall name the Town as additional insured.
2. Comprehensive Automobile Liability covering owned, non-owned, hired
or leased vehicles.
$1,000,000 Each Accident
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Combined Single Limit for bodily injury or property damage or both
combined.
On all policies, the Town is to be named as an additional insured, and all
certificates of insurance must be on file in the Town Manager's Office.
CONTRACTOR further warrants and represents that said policies shall be
renewed or kept in effect by the CONTRACTOR through the term of the
contract.
VIII. HOLD HARMLESS
The CONTRACTOR agrees to indemnify and save harmless the Town of Newington, its
agents and employees from and against all loss and/or expense (including costs and
attorney's fees) arising out of or resulting from the performance of the work by reason of
liability imposed by law upon the Town of Newington, its agents and employees for
damages because of bodily injury, including death at any time resulting therefrom,
sustained by any person or persons (including employees of the Contractor or any
subcontractor) or on account of damage to property, including loss of uses thereof,
whether such injuries or damages are caused in whole or in part by the negligence of the
contractor, its agents, servants, and/or employees.
IX. CONTRACT PAYMENTS
(a) Billings to the Town of Newington for stockpiled leaf and grass clippings removal
service shall be made monthly by the CONTRACTOR.
(b) Payment shall be made by the Town of Newington to the CONTRACTOR within
thirty (30) days after receipt of invoice by the Town of Newington Finance
Department, 200 Garfield St, Newington, CT 06111.
(c) The CONTRACTOR agrees to accept as full and complete payment for services
under this contract, the amount specified in Section X, and the Town of
Newington agrees to provide payment at said amount.
X. PRICE SCHEDULE
The pricing schedule for this contract shall be based on the following:
Collection, transport, and disposal of leaves and grass clippings; and CONTRACTOR
loads his own vehicles:
BASE BID
CONTRACTOR loads his own vehicles:
7/1/26 to 6/30/27 $__________________ per 100 cu. yd. trailer
7/1/27 to 6/30/28 $__________________ per 100 cu. yd. trailer
7/1/28 to 6/30/29 $__________________ per 100 cu. yd. trailer
Bid 2025-26-1 - RE-BID 7

ALTERNATE ONE
TOWN loads CONTRACTOR'S vehicles:
7/1/26 to 6/30/27 $__________________ per 100 cu. yd. trailer
7/1/27 to 6/30/28 $__________________ per 100 cu. yd. trailer
7/1/28 to 6/30/29 $__________________ per 100 cu. yd. trailer
XI. NONDISCRIMINATION CLAUSE
The CONTRACTOR is required to comply with all provisions of the Civil Rights Act of
1964, the Equal Employment Opportunity Act of 1972, Executive Orders 11246, 11375,
11478, and, if applicable, the Connecticut Fair Employment Practice Law and Section
122 of State and Local Fiscal Assistance Act of 1972.
XII. GENERAL PROVISIONS
(a) The CONTRACTOR understands that hauling may not be needed on a weekly
basis and agrees to furnish the Town with a truck for hauling within 48 hours of
request by the town and continue on a daily basis until all material is removed.
(b) The CONTRACTOR shall be responsible for any damage to private property
caused by its agents or vehicles. In cases where the CONTRACTOR'S liability
for damage to private property is in doubt, CONTRACTOR agrees that the
decision of the Town Manager or their designee shall be held to be the final
decision.
If the CONTRACTOR does not replace or repair any damage to private property
caused by its agents or vehicles within ten (10) days of its receipt of a written
notification of his liability from the TOWN, the Town Manager or their designee
at his sole discretion shall cause the damaged property to be repaired or replaced
and shall deduct the cost of any such repair or replacement from a subsequent
payment due the CONTRACTOR.
(a) The CONTRACTOR shall be responsible for any damage to Town property
resulting from its carelessness. In cases where the CONTRACTOR'S liability is
in doubt, the CONTRACTOR agrees that the decision of the Town Manager or
their designee shall be held to be the final decision. The CONTRACTOR, after
receipt of a written notification from the TOWN of his liability shall promptly
reimburse the Town therefore. If the CONTRACTOR does not reimburse the
Town within ten (10) days of notification of its liability for its damage, the Town
Manager or their designee at his sole discretion shall have the cost of such
damage deducted from a subsequent payment due the CONTRACTOR.
Bid 2025-26-1 - RE-BID 8

(c) The CONTRACTOR shall immediately clean up and remove all spillage resulting
from its carelessness and shall clean the area affected by such spillage thoroughly.
(d) The CONTRACTOR shall collect, transport and dispose of all leaves and grass
clippings in accordance with this contract in a thorough and efficient manner least
offensive to the public.
(e) The CONTRACTOR shall extend or discontinue the collection and transportation
of leaves and/or grass clippings as the Town Manager may direct in writing.
(f) The CONTRACTOR shall provide at a minimum one dedicated piece of
equipment and appropriate personal from November 1st through December 31st
for the purpose of hauling material during the Town's Leaf Collection program.
(g) The CONTRACTOR agrees to furnish all equipment and personnel necessary for
the adequate and prompt removal of stockpiled leaves and grass clippings from
the Town of Newington, by December 31st of each contract year.
(h) The CONTRACTOR shall establish and maintain effective procedures to receive
and promptly follow-up on service complaints and communications from agents
of the Town. Such procedures and any changes therein shall be made known to
the Town Manager or their designee for his concurrence. The CONTRACTOR
shall handle all such communications and complaints promptly. The
CONTRACTOR agrees to service all complaints within twenty-four (24) hours of
the receipt of the complaint by the CONTRACTOR.
(i) The CONTRACTOR shall comply with all Federal and State laws, rules and
regulations pertaining to Social Security, unemployment compensation and
worker's compensation.
(j) The Ordinances and Regulations of the Town of Newington relative to leaves and
grass clippings are herein incorporated by reference as if fully set forth.
XIII. TERMINATION
If the CONTRACTOR fails to perform this contract in accordance with its terms, the
TOWN shall have the right, in addition to all other remedies it may have, to declare the
contract in default and therefore terminated, and to award stockpiled leaf and grass
clippings removal service to another contractor. In this event, the CONTRACTOR shall
pay the town, as liquidated damages, the amount of any new contract price less the
contract price herein provided for, for the period of time covered by the unexpired term
of the contract at the time of default, and additional expenses including reasonable
attorney's fees, incurred by the Town as a result of said default by the CONTRACTOR.
XIV. ARBITRATION OF DISAGREEMENTS
In case that any dispute between the parties hereto, or any person claiming under them in
relation to this Contract, concerning the respective rights and liabilities of the parties
hereunder cannot be resolved within sixty (60) days, it may be referred to the American
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Arbitration Association by either party. The decision of the American Arbitration
Association shall be final and binding and the costs of such arbitration shall be shared
equally among the disputants.
XV. NONASSIGNABILITY
The rights and obligations of the CONTRACTOR under this Contract shall not be
assignable except with the written approval of the Town Manager or their designee. Any
attempts by the CONTRACTOR, voluntarily or involuntarily, to assign any rights or
obligations under this Contract shall constitute breach of contract and may be declared in
default at the option of the Town Manager or their designee.
XVI. BANKRUPTCY, RECEIVERSHIP, INSOLVENCY
If the CONTRACTOR shall be declared insolvent or adjudicated bankrupt, or if a
receiver shall be appointed for its business or its assets and not voided within sixty (60)
days, or if it shall make an assignment for the benefit of creditors, or otherwise, or if
interest herein shall be sold under execution, then and forthwith thereafter the Town of
Newington shall have the right as its option and without prejudice to its rights hereunder
to terminate this contract.
XVII. NOTICES
Any order or notices required to be given under this contract shall be in writing and sent
by certified mail, return receipt requested, postage prepaid.
From the TOWN to: _____________________________________
_____________________________________
_____________________________________
From the CONTRACTOR to: Jonathan Altshul
Town of Newington
200 Garfield Street
Newington, CT 06111
Bid 2025-26-1 - RE-BID 10