2026-08STI Street Maintenance & Overlay Project

CITY OF BROOKINGS
SOUTH DAKOTA
SPECIFICATIONS FOR
2026-08STI ASPHALT MAINTENANCE PROJECT
BROOKINGS, SOUTH DAKOTA
CITY COUNCIL
Oepke G. Niemeyer, Mayor
Wayne Avery Nick Wendell
Holly Tilton Byrne Bonnie Specker
Lisa Hager Brianna Doran
City Manager Paul Briseno
Director of Public Works John Thompson
City Engineer Charles Richter
APRIL 2026

TABLE OF CONTENTS
2026-08STI Asphalt Maintenance Project
City of Brookings
Table of Contents ....................................................................................... 00001
Notice To Bidders ..................................................................................... 00010
Instruction To Bidders ................................................................................ 00200
Bid Form .................................................................................................... 00410
Bid Bond ................................................................................................... 00430
Notice of Award ......................................................................................... 00510
Agreement ................................................................................................. 00520
Notice to Proceed ...................................................................................... 00550
Performance Bond ..................................................................................... 00610
Payment Bond ............................................................................................ 00615
General Conditions .................................................................................... 00700
Supplementary Conditions ........................................................................ 00800
Roadway Excavation and Embankment ...................................................... 31-2400
Asphalt Paving ........................................................................................... 32-1216
Concrete Paving, Curb & Gutter, Fillets, Valley Gutters, and Sidewalks.... 32-1600
Pavement Markings.................................................................. 32-1723
Turf and Grasses...................................................................... 32-9200
BMU Utility & Trench Specifications ........................................................ BMU-1
00001 - 1

NOTICE TO BIDDERS
2026-08STI Street Maintenance and Overlay Project
Sealed original bids will be received by the City Council of Brookings, South Dakota, at the office of the City
Clerk at the Brookings City & County Government Center, 520 3rd Street, Suite 230, Brookings, South
Dakota, until 1:30 P.M. CST, Tuesday, May 5, 2026, for the 2026-08STI Asphalt Maintenance Project.
All bids will then be publicly opened and read.
Such bids are to provide for the following approximate WORK QUANTITIES: 11,500 SY Cold Milling
Asphalt Pavement, 7,300 Tons Gravel Base Course, 70,000 SF Cement-Stabilized Subgrade, 7,700 Tons
Asphalt Concrete, 11,000 SF of PLC Sidewalk, 2,500 LF Curb and Gutter, 1,100 LF of 8-12" PVC Water
Main, 350 LF of 8" PVC Sewer Main, 150 LF 4-6" Sanitary Service Lines, Manholes, Landscaping,
Seeding, and miscellaneous items.
Specifications and bidding blanks may be inspected and procured at the City Engineering Department,
Brookings City & County Government Center, 520 3rd Street, Suite 140, Brookings, South Dakota, or online
at www.cityofbrookings-sd.gov. Bidders may contact the City Engineering Department at 605-692-6629
with questions or to be placed on the Planholders List. Bidders shall check the City website for Addendums.
Each proposal must be accompanied by a certified check, cashier's check, or draft for five percent (5%) of the
amount of the bid, such check to be certified or issued by either a State or National Bank, and payable to the
City of Brookings, South Dakota, or in lieu thereof, a bid bond for ten percent (10%) of the amount of the
bid, such bond to be issued by a surety authorized to do business in this State and payable to the City of
Brookings. The check or bond will be retained by the City as liquidated damages if the successful bidder
refuses or fails to enter into a contract and performance bond in accordance with the bid when notified. All
bidders are required to hold all applicable South Dakota tax licenses. Bidder is required to furnish a
Performance and Payment Bond in an amount not less than the contract price, for the faithful performance
of the contract. Contractor shall promptly pay all persons supplying him/her with labor or material in the
performance of the work provided for in the contract. By virtue of Statutory Authority, preference will be
given to materials, products, and supplies found or procured within the State of South Dakota.
All bids must be signed and submitted in a sealed envelope and shall state on the left-hand corner of the
envelope "Bid for 2026-08STI Asphalt Maintenance Project." Any bids received after the deadline will
not be accepted.
No bids may be withdrawn after the time set for the opening of bids. Action on the bids will occur within 30
days of the bid opening. The City of Brookings reserves the right to waive irregularities and to reject any and
all bids.
Bonnie Foster, City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans
with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the
meeting.
Published ___ time(s) at an approximate cost $___________.

INSTRUCTIONS TO BIDDERS
Bidders will observe the following instructions together with those contained in the
"Notice to Bidders".
IB-1 CONTRACT DOCUMENTS
The following are part and parcel of the Contract and whenever the word "Contract"
appears herein, the same shall be held to include all of these items:
A. Legal and Procedural Documents
1. Notice to Bidders
2. Instructions to Bidders
3. Proposal Form
4. Contract Form
5. Contractor's Performance Bond Form
B. General Conditions of the Contract
C. Special Conditions
D. Detailed Specifications
E. Drawings
IB-2 DEFINITIONS
Wherever the words "Owner" or "City" are used herein, it shall mean the City of Brookings.
Wherever the word "Bidder" is used in the documents, it shall mean each or any of the persons,
partnerships, or corporations submitting proposals for the performance of the work covered by
these specifications. Wherever the word "Contractor" is used herein, it shall mean the person,
firm, or corporation entering into the Contract for the performance of the work covered by these
specifications. Wherever the term "Engineer" is used, it shall mean the Engineer employed by
the Owner to supervise the construction.
IB-3 PROPOSALS
Bids shall be made upon the form furnished herein with all items properly filled out; numerals
shall be written in ink and the signature of all persons signing shall be in longhand.
Discrepancies between words and figures shall be resolved in favor of words. If discrepancies
exist between an extension or indicated sum of any column of figures, the corrected extensions
or sum thereof will govern.
Bids shall not contain any recapitulation of the work to be done, and alternative proposals will
not be considered unless called for. No oral, telephonic or telegraphic proposals or modifications
will be considered.
00200-1

Before submitting a bid, bidders shall carefully examine the drawings, read the specifications,
forms, and terms of the Contract, shall visit the site of the work, and shall fully inform
themselves as to all existing conditions and limitations; and shall include in the bid a sum to
cover the cost of all items included in the Contract. Making a bid creates a conclusive
presumption that these things have been done.
All bids must be sealed, addressed to and deposited with the City Clerk, Brookings, South
Dakota on or before the day and hour set for opening of bids in the advertised "Notice to
Bidders". The bids must be endorsed on the outside with the title of the work and the name of
the bidder.
IB-4 PROPOSAL GUARANTEE
Each proposal must be accompanied by a certified check, cashier's check, or draft for five
percent (5%) of the amount of the bid (determined by adding the base bid and all alternates),
such check to be certified or issued by either a State or National Bank, and payable to the City of
Brookings, South Dakota, or in lieu thereof, a bid bond for ten percent (10%) of the amount of
the bid, such bond to be issued by a surety authorized to do business in this State and payable to
the City of Brookings. The check or bond will be retained by the City as liquidated damages if
the successful bidder refuses or fails to enter into a contract and performance bond in accordance
with the bid when notified.
IB-5 WITHDRAWAL OF BID
Bids may be withdrawn by the bidder prior to, but not after, the time set for the opening of bids.
IB-6 INTERPRETATION OF DRAWINGS AND DOCUMENTS
Should a bidder find discrepancies in or omission from the Drawings or Specifications or should
he be in doubt as to their meaning, he or she shall, at once, notify the Engineer; and if the point
in question is not clearly and fully set forth, a written addendum or bulletin of instructions will
be mailed or delivered to each person obtaining a set of Contract Documents as provided for in
the "Notice to Bidders". Each person requesting an interpretation will be responsible for the
delivery of his request to the Engineer. The Owner will not be bound by, nor responsible for,
any other explanation or interpretations of the proposed documents than those given in writing as
set forth in this paragraph. No oral instructions, interpretations, or representations shall be
binding upon the Owner.
IB-7 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES
Whenever in the Drawing or Specifications, any material or process is indicated or specified by
patent or proprietary name and/or by name of manufacturer, such specifications shall be deemed
to be used for the purpose of facilitating description of the material and/or process desired,
contractor may offer any material or process which shall be equal in every respect to that so
indicated or specified; provided, however, that if the material, process, or article offered by the
00200-2

Contractor is not, in the opinion of the Engineer, equal in every respect, then the Contractor must
furnish the material, process, or article specified or one that, in the opinion of the Engineer, is the
equal thereof in every respect.
IB-8 AWARD OR REJECTION OF BIDS
The owner reserves the right to reject any part or all of any and all bids and to waive any
irregularities in bids received. The contract will be awarded to the lowest responsive and
responsible bidder.
IB-9 CONSIDERATION OF THE PROPOSALS IN AWARDING OF CONTRACT
Promptly after the opening of the proposals, a compilation of them will be prepared, and
the certified checks of these bidders, who in the judgement of the Owner, should not be
considered in making the award, will be returned. The other checks, except that of the successful
bidder, will be returned as soon as a Contract is awarded or after a lapse of thirty (30) days of
time from the opening of bids.
The check of the successful bidder will be returned as soon as contract and bond are
executed. The Contract will be awarded within thirty (30) days after the opening of bids unless
all bids are rejected. The successful bidder will be required to execute the Contract and furnish
the performance bond required within ten (10) days of receipt of the Notice of Award to him.
Failure to do so shall be just cause for the annulment of the award and in the event of such
annulment, the certified check of the bidder shall become the property of the City of Brookings.
Award may then be made to another bidder or the Owner may call for other bids. A performance
bond will not be required for contracts under $25,000.
IB-10 COMPARISON OF BIDS
Proposals will be compared on the basis of the Engineer's Estimate of Quantities, which
are included in the Proposal Form. The basis of payment will be actual quantities of work
performed and accepted. If upon completion of the project the actual quantities show either
increase or decrease from the quantities shown in the Proposal, the unit prices submitted in the
Proposal shall still prevail. Time required for the completion of the contract is very important
and the bidders should plan adequate forces to maintain the work schedule called for in the
Special Conditions of the Specifications.
IB-11 PAYMENT TO CONTRACTOR
Payment for the work under this contract shall be based on the monthly estimates
submitted by the Contractor and approved by the City.
00200-3

IB-12 INDEMNIFICATION & INSURANCE REQUIREMENTS
Hold Harmless Requirement - To the fullest extent permitted by law, the Contractor shall
indemnify and hold harmless the City of Brookings and its agents, employees, and volunteers
from and against all claims, damages, losses, and expenses, including but not limited to
attorneys' fees, arising out of or resulting from the performance of the Work, including loss of
use resulting therefrom and is caused in whole or in part by any negligent act or omission of the
Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone
for whose acts any of them may be liable, regardless of whether or not it is caused in part by a
party indemnified hereunder.
Contractor shall maintain occurrence based commercial general liability insurance or
equivalent form with a limit of not less than $1,000,000.00 each occurrence. If such insurance
contains a general aggregate limit, it shall apply separately to this Agreement or be no less than
two times the occurrence limit. Such insurance shall add the City of Brookings and its
employees and volunteers as additional insureds.
Contractor shall maintain business automobile liability insurance with a limit of not less
than $1,000,000.00 each accident. Such insurance shall include coverage for owned, hired, and
non-owned vehicles.
Contractor shall procure and maintain workers' compensation and employers' liability
insurance as required by South Dakota Law. Such insurance shall provide coverage for sole
proprietor, if applicable.
Prior to commencement of work under this Agreement, Contractor shall furnish the City
of Brookings with property executed certificate of insurance which shall clearly evidence all
insurance required in this agreement and provide that such insurance shall not be canceled,
except on 30 days' prior written notice to the City of Brookings.
00200-4

2026-08STI ASPHALT MAINTENANCE PROJECT
BID PROPOSAL
TO: THE CITY COUNCIL
CITY OF BROOKINGS, SOUTH DAKOTA
The undersigned bidder, having examined the Plans, Specifications, and other contract documents
hereto attached, together with any and all addenda hereto, and being acquainted with and fully
understanding the requirements, stipulations, provisions, and conditions hereof, proposes and agrees
that he/she will enter into and perform the contract attached hereto and of which the proposal forms
a part, and will do the work and furnish the materials, herein set forth; and furnish the materials,
equipment, transportation, and service for said work on strict accordance with the Plans and
Specifications, forming a part of the contract documents; for the prices shown on the following bid
schedules and within the milestone dates and completion dates stated in Article 4 of the "Agreement
Between Owner and Contractor for Construction Contract" document. The completion dates are as
follows:
1. Interim completion dates for specified work are August 21, 2026 and
September 18, 2026.
2. Substantial completion date for all work is October 16, 2026.
3. Final completion date for all work is October 23, 2026.
The bidder must submit a price on every item within a Schedule or Alternate. Bidder must submit
prices for the Base Bid (Schedules A, B, & C). When bid schedule includes alternates, one contract
will be awarded to the responsive and responsible bidder for the selected alternates, whose evaluation
by the Owner indicates to the Owner that the award is in the best interest of the Project. The Owner
reserves the right to reject any part to all or any bids and to waive any informalities in the bids
received. All bidders are required to have a South Dakota Sales Tax Permit and must provide that
number in the proposal.
2026-08STI ASPHALT MAINTENANCE PROJECT
Bid Schedule A (ASPHALT MAINTENANCE AND OVERLAY):
$ $
A1 MOBILIZATION L.S. 1
$ $
A2 CLEARING (20TH ST) L.S. 1
TREE ROOT GRINDING FOR SIDEWALK, $ $
A3 EA 3
DRIVEWAY, AND CURB INSTALLATION
$ $
A4 REMOVE ASPHALT CONCRETE PAVEMENT SQ.YD. 11,754
REMOVE CONCRETE SLABS, VALLEY GUTTER, $ $
A5 S.F. 1,200
FILLETS (5-12" thick)
REMOVE CONCRETE SLABS, SIDEWALK, $ $
A6 S.F. 9,048
DRIVEWAYS (3-5" thick)
$ $
A7 REMOVE CONCRETE CURB & GUTTER LN.FT. 2,379
$ $
A8 REMOVE CULVERT (20TH ST) L.S. 1
Bid Proposal 00410-1

2026-08STI ASPHALT MAINTENANCE PROJECT
$ $
A9 2 INCHCOLD MILLING ASPHALT PAVEMENT SQ.YD. 17,290
$ $
A10 4 INCH COLD MILLING ASPHALT PAVEMENT SQ.YD. 6,970
$ $
A11 EXISTING BASE GRAVEL PREPARATION SQ.YD. 7,770
$ $
A12 UNCLASSIFIED EXCAVATION & HAULING AWAY CU.YD. 8,520
$ $
A13 SCARIFY AND RECOMPACT SQ.YD. 5,900
$ $
A14 CRUSHED GRAVEL BASE COURSE TON 7,279
$ $
A15 PIT RUN GRAVEL TON 100
$ $
A16 PLACE TOPSOIL CU.YD. 1,050
CEMENT STABILIZATION TYPE 1L PORTLAND $ $
A17 TON 216
LIMESTONE CEMENT
CEMENT STABILIZATION PREPARATION, $ $
A18 S.F. 70,650
BLENDING, & APPLICATION
$ $
A19 MODIFIED CLASS E ASPHALT CONCRETE TON 6,701
$ $
A20 ADJUST MANHOLE EA 14
$ $
A21 ADJUST WATER VALVE BOX EA 14
$ $
A22 GEOTEXTILE SEPARATOR FABRIC SQ.YD. 7,220
$ $
A23 INSTALL 4" PCC NEW SIDEWALK S.F. 5,915
$ $
A24 INSTALL RED 4" PCC NEW SIDEWALK S.F. 292
$ $
A25 INSTALL 30" PCC CURB & GUTTER LN.FT. 2,422
INSTALL 8" REINFORCED PCC FILLETS, VALLEY $ $
A26 S.F. 2,230
GUTTERS, AND SLABS
INSTALL 6" REINFORCED PCC DRIVEWAYS AND $ $
A27 S.F. 2,146
SLABS
INSTALL 4" REINFORCED PCC DRIVEWAYS AND $ $
A28 S.F. 3,075
SLABS
$ $
A29 INSTALL 2' X 5' TACTILE PANEL - CAST IRON EA 28
$ $
A30 36" ARCH RCP CLASS 3, F&I LN.FT. 54
$ $
A31 36" ARCH RCP FLARED END EA 2,400
ROUTINE SCHEDULED PLACEMENT OF $ $
A32 SANITATION CARTS FOR DURATION 11TH AVE L.S. 1
AND 13TH AVE CLOSURE
GENERAL LANDSCAPE GRADING, SEEDING, & $ $
A33 L.S. 1
MULCHING
$ $
A34 GENERAL TRAFFIC CONTROL L.S. 1
$ $
A35 REMOVE & RESET SIGNS EA 30
Bid Proposal 00410-2

2026-08STI ASPHALT MAINTENANCE PROJECT
Thermoplastic Pavement Marking/Grooving - $ $
A36 EA 25
White Bike Symbol
Thermoplastic Pavement Marking/Grooving - $ $
A37 LN.FT. 669
White 24 Inch
Thermoplastic Pavement Marking/Grooving - $ $
A38 LN.FT. 70
Yellow 24 Inch
Thermoplastic Pavement Marking/Grooving - $ $
A39 EA 6
White Arrow
Epoxy Paint Pavement Marking/Grooving - White $ $
A40 LN.FT. 2,790
4 Inch
Epoxy Paint Pavement Marking/Grooving - Yellow $ $
A41 LN.FT. 4,324
4 Inch
$ $
A42 Stormsewer Inlet Protection EA 14
$ $
A43 High Flow Silt Fence LN.FT. 870
$ $
A44 Remove Silt Fence LN.FT. 870
$ $
A45 Turf Reinforcement Mat SQ.FT. 256
$ $
A46 Temporary Vehicle Tracking Control Pad EA 3
$ $
A47 12" Diameter Erosion Control Wattle LN.FT. 700
$ $
A48 Remove Erosion Control Wattle LN.FT. 700
$ $
A49 Remove, Refurbish and Reset Mailbox EA 3
$ $
A50 Manhole Construction Plate Marker EA 1
TOTAL SCHEDULE A: $____________________
Bid Schedule B (BMU: 11th AVENUE & 20th STREET WATER & SANITARY SEWER WORK):
B11 Trench Stabilization Material $ $
TON 50
B12 Imported Engineering Fill Material $ $
TON 150
B13 Temporary Water Main Bypass (11th Ave) L.S. 1 $ $
B14 Temporary Water Main Bypass (20th St s) 1 $ $
L.S.
B15 Pipe Bedding Material (Water Main) $ $
FT 1,325.00
B16 4" PVC Water Main Pipe LN.FT. 5 $ $
B17 6" PVC Water Main Pipe LN.FT. 63 $ $
B18 8" PVC Water Main Pipe LN.FT. 528 $ $
Bid Proposal 00410-3