Stevens Park - Pavement Reconstruction

TOWN OF STRATHAM
DEPARTMENT OF PUBLIC WORKS
Request for Proposal
RFP # 05-26-02
Stevens Park Parking Area Reconstruction
Request for Proposal
Documents Included
Project Details
Key Dates
Submitting Requirements
Evaluation Criteria
References
RFP Receipt Acknowledgement
Proposals Due by June 18th, 2026 at 3:30 PM

TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
REQUEST FOR PROPOSAL
TOWN OF STRATHAM
DEPARTMENT OF PUBLIC WORKS
Stevens Park Parking Area Reconstruction
The Town of Stratham Department of Public Works is seeking proposals from qualiied contractors
for the reconstruction and expansion of the parking area at Stevens Park located at 68 Bunker Hill
Avenue, Stratham, NH 03885.
The Town reserves the right to request additional information or clariication of any submitted
proposals. Proposals and pricing must remain open for sixty (60) days. This solicitation will become
an addendum to any resultant contract.
The RFP is available on our website at
https://www.strathamnh.gov/departments/administration/bids_rfps_for_sale/index.php
Proposals will be reviewed in accordance with the Evaluation Criteria stated within this RFP. This
RFP supersedes all other proposals, oral and written, and all negotiations, conversations, or
discussions between the Town and any other entity related to the subject matter. The award of the
contract shall be made to the proposer offering the best overall value to the Town of Stratham, as
determined solely by the Town, and shall not necessarily be awarded to the lowest-priced proposal.
The Town reserves the right to consider all factors it deems pertinent to the Town's interests and to
make an award that, in its judgment, best serves the public good.
Interested irms should submit ive (5) paper bound copies of the proposal and one (1) copy of the
sealed bid price with the submission to the following address:
Town of Stratham NH
Attn: Department of Public Works
10 Bunker Hill Avenue
Stratham, NH 03885
They shall also submit an electronic copy of the proposal in PDF format provided via email to
admincoordinator@strathamnh.gov or on a USB jump drive (also known as a thumb drive). The
electronic ile name should contain the project name and the submitting irm. The sealed proposal
shall be plainly and clearly marked with the project name and the name of the irm submitting the
proposal. Interested irms are encouraged to submit succinct, well-organized proposals where the
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requirements of this RFP can be easily identiied.Sealed proposals are due by June 18 , 2026, by
3:30 PM, either by mail or personal delivery. Proposals received after that due date and time will
not be considered.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
PROJECT DETAILS
DESCRIPTION:
The Stevens Park existing parking area currently provides approximately 84 parking spaces and has
experienced deterioration over time, including pavement failure along edges and corners, as well as
areas of standing water due to inadequate drainage.
This project will include full reconstruction of the parking area to address structural deiciencies,
improve drainage, and increase parking capacity. The proposed layout expands the lot to include a
total of 96 standard parking spaces and 6 accessible spaces in compliance with ADA requirements.
Additional improvements include the construction of a designated drop-off lane and an expansion
of the parking area approximately 8.5 feet toward the adjacent soccer ields.
The parking area reconstruction work shall be coordinated with the Stevens Park Pavilion project
and is anticipated to occur following completion of the pavilion construction and associated utility
work. Contractors shall account for coordination and sequencing of work activities accordingly.
Upon request, the Town will provide a paving and curbing plan prepared by Emanuel Engineering,
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which shall serve as the basis for all work performed under the awarded contract.

TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
SCOPE OF SERVICES
The Contractor shall furnish all labor, materials, equipment, and supervision necessary to complete
the project in accordance with the plans prepared by Emanuel Engineering and all applicable
standards.
TRheem woovarkl asnhadl lR ienccolundset,r buuctt iios nn:o t limited to, the following:
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Full-depth removal and reconstruction of the existing parking area pavement structure
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Removal and disposal of existing asphalt, base materials, and failing curbing as required
Site PreEpxacraavtaitoionn a onfd u Bnsausiet aIbnlset asullbagtiroande: materials where necessary
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Regrading and preparation of subgrade to support new pavement structure
DrainagInes Itmalplartoiovne mofe gnrtasv:e l base and subbase materials in accordance with project speciications
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Correction of existing drainage deiciencies contributing to ponding and surface water
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accumulation
Adjustment, installation, or replacement of drainage features as shown on the plans
Please include any exclusions you've made in your proposal.
KEY DATES
Event or Requirement Date and Time
May 21st, 2026
Open to the Public
RFP Posted to Town's Website
June 4th, 2026
Current site visit
Deadline for submissions of questions due via
June 11th, 2026
email to admincoordinator@strathamnh.gov
Responses to comments and questions posted
to Town's website and distributed to all those
June 18th, 2026 at 3:30 PM
who made inquiries
June 19th, 2026
Proposals Due (via paper or electronically)
Opening of Proposals
MANDATORY SUBMITTING FIRM REQUIREMENTS
Submitting irms are required to assume responsibility for all services offered within the irm's
proposal regardless of whether they are produced "in-house" or performed through a sub- contract
arrangement. The submitting irm will provide the name of a project manager who will serve as the
sole point of contact regarding contractual matters, including payment of all contract costs and fees.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
PROPOSAL FORMAT / EVALUATION CRITERIA
In order to ensure a uniform review process and obtain maximum degree of compatibility, it is
required that the proposals be organized in the manner speciied below.
1. Title page: The submitting irm should identify the RFP subject, the name of the
contractor, local address, telephone number, name and title of contact person and
date of submission.
2. Table of Contents: Provide clear identiication of the material by section and by page
number to include the scope of work and material speciications.
3. Company History and Qualiications: Briely describe your company's history and
any relevant experience for this project.
4. References: List at least three (3) client references for whom similar work has been
completed (see attached reference sheet).
5. Costs: Describe the costs for the services, equipment, materials and installation.
Describe the payment structure for the project, required deposits, progress
payments, etc. that you propose for the project work requested within this RFP.
6. Subcontractors: Provide a list (including name, address, contract information and
principal contact at each Subcontractor) of any subcontractors you will use in
performing the work for the Town.
7. Warranty: Provide terms, conditions and length for all warranties on labor and
SELECTION CRmIaTteErRiaIlAs.
A selection committee will score proposals based on the following factors:
1. The proposal's responsiveness to the RFP, including the format of the proposals,
capabilities of the irm, professional and technical approaches, clarity, and demonstrated
ability to lead the project.
2. The ability of the irm to address the project scope and core competencies outlined in this
RFP.
3. Innovation and creativity in the proposal's approach to the project.
4. A proven track record of working with clients to navigate comparable efforts, overcome
impediments, and successfully complete projects on time and within budget.
5. The capabilities and experience of the Project Team.
RESERV6A. TCIoOsNt P OroFp RoIsGaHl TS
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
The Town of Stratham reserves the right to reject any or all proposals or accept the proposal the
Town deems to be in its best interest. The Town of Stratham assumes no responsibility or liability
for costs incurred by consultant teams in responding to this RFP or in responding to any further
request for interviews, additional data or information, or clariication of any items included in the
proposal. The Town reserves the right to request additional data or information or that the irm
provide the Town a presentation in support of written proposals. The Town further reserves the
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right to:
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Not award a contract for the requested services;
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Waive any irregularities or informalities in any proposals;
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Accept the proposal deemed to be the most beneicial to the public and the Town;
Negotiate and accept, without advertising, the proposal of any other respondent in the
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event a contract cannot be successfully negotiated with the selected irm; and
GENERA RLe ItNaiFnO pRroMduAcTtsI OsuNb mitted by respondents for its own use at its sole discretion.
1. Interview: The submitting irm may be required to make a presentation of their
proposal. This will provide an opportunity to clarify or elaborate on the proposal,
but will not, in any way, provide an opportunity to change any cost or fee amount
originally proposed. Should the Town choose to schedule presentations, the
submitting irms will be notiied of time and location.
2. Modiications: The Town will allow both submittal modiications and withdrawals
up to the RFP's closing time.
3. Request for Additional Information: The submitting irm will furnish clarifying
information if requested by the Town.
4. Acceptance/Rejection/Modiication to Proposals: The Town reserves the right to
negotiate modiications to proposals that it deems acceptable, reject any and all
OTHER DEFINIpTrIoOpNoSsa, ClsO, aNnTdR wAaCiTve T mEiRnMorS i rArNegDu ClaOrNitiDeIsT inIO tNheS :p roposals and/or Town procedures.
Contract Documents - The contract documents shall consist of the "Stevens Park Parking Area
Reconstruction", all documents submitted by the irm in satisfying this request, and a signed
contractual agreement executed in a form approved by the Town.
Default - The Town shall have the right to declare the irm in default if (a) the irm becomes
insolvent; (b) the irm makes an assignment for the beneit of creditors; (c) a voluntary or
involuntary petition of bankruptcy is iled by or against the irm; or (d) the irm is unable to provide
evidence of required insurance coverage as set forth below. Further, the Town may declare the irm
in default if it fails to perform as required by the contract and such failure continues after notice is
provided to the irm and it fails to cure the default. If the irm is declared in default or is in breach of
the contract for any reason, the Town shall have the right to terminate the contract.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
Firm - Any combination of the irm and its respective sub-contractors that will provide the services
requested. All subcontractors will be required to provide evidence of insurances and name the
Town as an Additional Insured in the same way as the submitting irm.
Indemniication - The irm must agree to defend, hold harmless, and indemnify the Town, their
oficers, agents and employees against any and all claims, or injuries to any person or entity, arising
out of the actions of the irm, its oficers, agents, or employees arising from or related in any way to
its contract with the Town.
Liability Coverage - The successful Firm will be required to provide certiicate(s) of insurance as
follows:
* General Liability in the amount of $1,000,000 per occurrence; $3,000,000 aggregate
* Automobile Liability in the amount of $1,000,000 combined single limit
* Workers' Compensation per State of NH Statutes
*T he TowPnr ooff eSstsriaotnhaalm L iiasb tioli btye inna tmheed a amso aunn at dodf i$ti1o,0n0al0 i,n0s0u0r ed.
Certiicates of insurance naming the Town of Stratham as an additionally insured entity must be
iled with the Town Administration Ofice within two weeks of the award of the contract. The irm
shall provide no less than thirty (30) days prior notice of insurance cancellation, or any material
change in coverage.
Non-Appropriation - Any contract shall include a non-appropriation clause which states, "In the
event that suficient funds are not appropriated for project completion and other requested services
during the ensuing iscal year, the Town of Stratham may terminate this agreement by written
notice within thirty (30) days of adoption of the budget for the iscal year in question, and the
agreement shall be terminated effective immediately."
Non-Transferable - The irm shall not have the right to transfer or assign the contract to any other
person, company or corporation.
Payment Terms - To be determined. If, in the opinion of the Town, the quality of service is
unsatisfactory or if any other non-performance or sub-standard issues arise, payment may be
withheld, and/or the contract may be terminated. The amount and withholding period are at the
discretion of the Town.
Termination for Performance - The contract may be terminated at any time by the Town for
unsatisfactory performance. In such case, the Town will provide written notice to the irm citing the
unsatisfactory performance and giving the irm ten (10) working days to improve its performance
to the satisfaction of the Town. If the irm's performance does not improve to the satisfaction of the
Town, the contract for services may be immediately terminated by the Town.
Termination Options - In the event the Contract is terminated, the Town reserves the right to
employ another irm to complete the term of this agreement. The original irm shall be responsible
for any extra or additional expense or damage suffered by the Town. In that event, the irm shall be
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required to indemnify the Town of Stratham for any loss that may be sustained.

TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
Town of Stratham Request for Proposal
Stevens Park Parking Area Reconstruction
LIST OF REFERENCES
IMPORTANT: This form must be returned with the bid proposal form.
1. Name of Client/Company:
Address:
Contact Person/Title:
Telephone Number:
Email Address:
2. Name of Client/Company:
Address:
Contact Person/Title:
Telephone Number:
Email Address:
3. Name of Client/Company:
Address:
Contact Person/Title:
Telephone Number:
Email Address:
Authorized Signature ________________________________________________________ Date__________________________
Printed Name __________________________________________ Title ______________________________________________
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 05-26-02
Town of Stratham Request for Proposal
Stevens Park Parking Area Reconstruction
RFP Receipt Ack nowledgement
Contractor Name: _____________________________________________________________________________________________
Contractor Address: ___________________________________________________________________________________________
Contact Person: ________________________________________________________________________________________________
Phone Number: ________________________________________________________________________________________________
Contact person's E-mail Address: ____________________________________________________________________________
Date RFP Acquired: ___________________________________________________________________________________________
Signature: ______________________________________________________________________________________________________
Printed Name: _________________________________________________________________________________________________
Title: ____________________________________________________________________________________________________________
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