Sterns Road at Canterbury Pond Culvert Replacement

8 40 S. Telegraph Road * Monroe, Michigan 48161 * Phone: (734) 240-5102 * Fax: (734) 240-5101
PROPOSAL
FOR
STERNS ROAD AT CANTERBURY POND
CULVERT REPLACEMENT
BID OPENING:
Thursday, June 25, 2026 at 10:00 a.m.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE
James S. Jacobs, Chairman
Danny Minton, Vice Chairman
Jack Thayer, P.E., Member
William Kipf, Member
David Kubiske, P.E., Member

MONROE COUNTY ROAD COMMISSION
INVITATION TO BID
Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until
10:00 a.m. local time on Thursday, June 25, 2026 at their office located at 840 South Telegraph Road,
Monroe, Michigan, 48161 for the following:
* Sterns Road at Canterbury Pond Culvert Replacement
Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be
downloaded from the Road Commission's website at www.mcrc-mi.org/bids.aspx.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE, MICHIGAN

MONROE COUNTY ROAD COMMISSION
PROPOSAL
STERNS ROAD AT CANTERBURY POND CULVERT REPLACEMENT
TO: The Board of County Road Commissioners of the County of Monroe, Michigan
FOR: Culvert replacement, drainage improvements, excavation and embankment, hot mix asphalt
removal and resurfacing, aggregate base, aggregate shoulders, slope restoration, and riprap on
Sterns Road in Bedford Township, Monroe County, Michigan (MCRC Project No. 459-002-259214)
Ladies and Gentlemen:
The undersigned bidder hereby affirms that:
1. The proposal is in all respects fair and without any collusion or fraud.
2. The undersigned have examined the site of the proposed project and have made a personal
investigation and estimate of quantities.
3. The undersigned will contract to furnish all labor, equipment, tools, and material necessary at the
unit prices stated on the attached bid forms and to complete the work in the time specified to the
satisfaction of the Board of County Road Commissioners of the County of Monroe, Michigan.
Company:
Address:
City, State, ZIP:
Telephone:
By:
Title:
Date:
Notes:
1. If the bidder is a partnership, each member must sign the proposal.
2. Corporations must execute the proposal by duly authorized officers in accordance with the Articles
of Incorporation.
Page 1 of 12

INSTRUCTIONS TO BIDDERS
and
GENERAL CONDITIONS
The Michigan Department of Transportation 2020 Standard Specifications for Construction are incorporated
as part of these bidding documents and shall govern except as provided in the Invitation to Bid, Instructions
to Bidders and General Conditions, and Proposal. Reference to the Department or Commission in the
Michigan Department of Transportation 2020 Standard Specifications for Construction shall mean the
Board of County Road Commissioners of the County of Monroe, hereinafter referred to as "Board," unless
otherwise specified.
OWNER
The owner is the Board of County Road Commissioners of the County of Monroe, also referred to as the
"Board."
ENGINEER
The Engineer is the County Highway Engineer or the individual assigned by the County Highway Engineer
to be in charge of the Contract. The person assigned as the Engineer may be an employee of the Board, a
consultant, or an outside contractor hired by the Board.
BIDDER
The Bidder is one who submits a signed bid with the required documentation directly to the Board at the
time and place specified.
BID FORMS
Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be
submitted in its entirety (pages 1 through 12) with no modifications or changes except as authorized by an
addendum and with no pages removed. All proposals must be filled out in ink or typewritten and shall be
legibly signed, giving the complete name and address of the Bidder.
All bids must be in a sealed envelope and clearly marked "Sterns Road at Canterbury Pond Culvert
Replacement".
BIDDER'S SURETY
The proposal must be accompanied by a cashier's check, certified check, or bid bond made payable to the
Board of County Road Commissioners of Monroe County, Michigan in the sum of five percent (5%) of the
amount of the bid. Upon awarding and signing of a contract, or in the event of bid rejection, such bid surety
will be returned to the Bidder. Bids may be held for a period of forty (40) days.
INTERPRETATION AND ADDENDA
All questions about the meaning or intent of the Bidding Documents are to be directed to the Engineer.
Interpretation or clarification considered necessary by the Engineer to such questions will be issued by
Addenda delivered to all parties recorded by the Engineer as having received the Bidding Documents.
Questions received less than seven days prior to the date for opening the bids may not be answered. Only
questions answered by formal written Addenda are binding. Oral and other interpretations or clarifications
will be without legal effect.
OPENING OF BIDS
Bids will be received by the Board at 840 South Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.
local time on Thursday, June 25, 2026 at which time they will be publicly opened and read aloud.
REJECTION OF BIDS
The Board reserves the right to reject any or all bids, including without limitation the right to reject any or all
nonconforming, nonresponsive, unbalanced, or conditional bids and to reject the bid of any Bidder if the
Board believes that it would not be in the best interest of the project to make an award to that Bidder,
whether because the bid is not responsive or if the Bidder is unqualified or of doubtful financial ability or
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fails to meet any pertinent standards or criteria established by the Board. The Board also reserves the right
to waive all informalities in any bid should it be deemed in the best interest of the Road Commission to do
so. Discrepancies between the multiplication of units of work and the unit prices will be resolved in favor
of the unit price. Discrepancies between the indicated sum of any column of figures and the correct sum
will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in
favor of words.
TITLE VI ASSURANCE
The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 USC 2000d to 2000d-4) and Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, hereby notifies all bidders that it assures that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race, color, national
origin, gender, age, or disability in consideration for an award.
PROHIBITION OF DISCRIMINATION
In accordance with Act No. 453, Public Acts of 1976, the Contractor and subcontractors hereby agree not
to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of
race, color, religion, national origin, age, sex, height, weight, or marital status. Further, in accordance with
Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of 1980, the Contractor and
subcontractors hereby agree not to discriminate against an employee or applicant for employment tenure,
terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,
because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or
position. A breach of the above covenants shall be regarded as a material breach of this contract.
CONTRACT EXECUTION
The Bidder to whom the Contract is awarded shall, within ten (10) calendar days after notice of award, enter
into a written contract with the Board and furnish proof of insurance as hereinafter specified. Failure to
execute the contract or furnish satisfactory proof of insurance will be considered cause for annulment of
award.
PERFORMANCE AND LIEN BONDS
The successful Bidder to whom the contract is awarded shall furnish two (2) surety bonds as follows:
Performance Bond - To the Board of County Road Commissioners of the County of Monroe,
Michigan for the faithful fulfillment of the terms of the contract in the amount of one-hundred (100)
percent of the contract amount
Lien Bond - To the Board of County Road Commissioners of the County of Monroe, Michigan for
the payment of all labor and materials used in the work in the amount of one-hundred (100) percent
of the contract amount
MAINTENANCE BOND
A maintenance bond will not be required for this contract.
INCREASED OR DECREASED QUANTITIES
The Board reserves the right to increase or decrease quantities from those originally estimated, and such
changes will be paid for at the unit price bid so long as the total contract amount is not changed more than
ten (10) percent. Changes in excess of that amount will be individually negotiated.
PROGRESS SCHEDULE
In no case shall any work be commenced prior to receipt of formal notice of award by the Board. No work
shall be commenced prior to September 8, 2026.
TIME OF COMPLETION
All contract work shall be completed on or before November 20, 2026.
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PAYMENTS TO CONTRACTOR
Payments will be made to the Contractor on a bi-weekly basis. The Board will make a partial payment to
the Contractor on the basis of an estimate, prepared by the Engineer, of the work performed on the project
during the preceding period, less a five (5) percent retainer.
FINAL INSPECTION, ACCEPTANCE, AND FINAL PAYMENT
The Engineer or their designated representative will make an inspection of all work included in the contract
and notify the Contractor of defects to be remedied prior to acceptance and payment.
DISPUTES
The Engineer's written decision on any question arising under the contract between the Board and
Contractor shall be final and binding upon both the Board and the Contractor in the absence of fraud, bad
faith, or abuse of discretion.
ARBITRATION
All claims, disputes, and other matters in question between the Board and the Contractor arising out of, or
relating to, the Contract Documents or the breach thereof (except for claims which have been waived by
the making or acceptance of final payment) will be decided by arbitration in accordance with the
Construction Industry Arbitration Rules of the American Arbitration Association then obtaining subject the
limitations of this section.
No demand for arbitration of any claim, dispute, or other matter that is required to be referred to Engineer
initially for a decision will be made until the earlier of (a) the date on which Engineer has rendered a decision
or (b) the tenth day after the parties have presented their evidence to Engineer if a written decision has not
been rendered by Engineer before that date. No demand for arbitration of any such claim, dispute, or other
matter will be made later than thirty (30) days after the date on which Engineer has rendered a written
decision in respect thereof; and the failure to demand arbitration within said thirty (30) days period shall
result in Engineer's decision being final and binding upon Board and Contractor. If Engineer renders a
decision after arbitration proceedings have been initiated, such decision may be entered as evidence but
will not supersede the arbitration proceedings, except where the decision is acceptable to the parties
concerned. No demand for arbitration of any written decision of Engineer will be made later than ten (10)
days after the party making such demand has delivered written notice of intention to appeal.
Notice of the demand for arbitration will be filed in writing with the other party to the Agreement and with
the American Arbitration Association, and a copy will be sent to Engineer for information. The demand for
arbitration will be made within the thirty (30) day or ten (10) day period specified above as applicable, and
in all other cases within a reasonable time after the claim, dispute, or other matter in question has arisen,
and in no event shall any such demand be made after the date when the institution of legal or equitable
proceedings based on such claim, dispute, or other matter in question would be barred by the applicable
statute of limitations.
No arbitration arising out of or relating to the Contract Documents shall include by consolidation, joinder, or
in any other manner any other person or entity who is not a party of this contract unless:
a) the inclusion of such other person or entity is necessary if complete relief is to be afforded among
those who are already parties to the arbitration;
b) such other person or entity is substantially involved in a question of law or fact which is common to
those who are already parties to the arbitration and which will arise in such proceedings, and;
c) the written consent of the other person or entity seeking to be included and of Board and Contractor
has been obtained for such inclusion, which consent shall make specific reference to this
paragraph; but no such consent shall constitute consent to arbitration of any dispute not specifically
described in such consent or to arbitration with any party not specifically identified in such consent.
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Notwithstanding the above paragraph, if a claim, dispute, or other matter in question between Board and
Contractor involves the work of a subcontractor, either Board or Contractor may join such subcontractor as
a party to the arbitration between Board and Contractor hereunder. Contractor shall include in all
subcontracts a specific provision whereby the subcontractor consents to being joined in arbitration between
Board and Contractor involving the work of such subcontractor. Nothing in this paragraph nor in the
provision of such subcontract consenting to joinder shall create any claim, right, or cause of action in favor
of subcontractor and against Board or Board's Consultants that does not otherwise exist.
The award rendered by the arbitrators will be final, judgment may be entered upon it in any court having
jurisdiction thereof, and it will not be subject to modification or appeal.
ASSIGNMENT CLAUSE
The contract between the Board and the Contractor may not be assigned to a third party without the written
consent of the Board.
TAXES
The Contractor shall include, and will be deemed to have included, in its base bid and contract price all
applicable Michigan Sales and Use taxes which have been enacted into law as of the date the bid is
submitted.
SAFETY REQUIREMENTS
The Contractor is responsible for protecting the life and health of all personnel on the project; the safety
and health of the public; and property during the construction of the project in accordance with subsection
104.07.B of the Michigan Department of Transportation 2020 Standard Specifications for Construction.
Prior to the commencement of work, the Contractor must submit a written "Construction Safety Program"
that outlines the plan and procedures for preventing and mitigating accidents on the project and meeting
all health and safety requirements of the contract.
BOARD RESPONSIBILITY
The Board shall not supervise, direct or have control or authority over, nor be responsible for, the
Contractor's means, methods, techniques, sequences or procedures of construction or the safety
precautions and programs incident thereto, or for any failure of Contractor to comply with laws and
regulations applicable to the furnishing or performance of the work unless otherwise specified in the Special
Provisions. The Board will not be responsible for the Contractor's failure to perform or furnish the work in
accordance with the Contract Documents.
INDEMNIFICATION, DAMAGE LIABILITY, AND INSURANCE
A. Indemnification. The Contractor must hold harmless, indemnify, defend and represent the Board
and its officers, agents, and employees against any and all claims for bodily injury or property
damage, or any other claim arising out of performance of the work on this contract. The Contractor
will not be responsible for claims that result from the sole negligence or willful acts of said
indemnitee.
B. Workers' Compensation Insurance. The Contractor must carry the necessary Workers'
Compensation Insurance and submit a certification that it carries Workers' Compensation to the
Board.
C. Bodily Injury and Property Damage. The Contractor must carry adequate insurance, satisfactory
to the Board, to afford protection against all claims for damage to public or private property and
injuries to persons arising out of performance of the work. Copies of completed certificates must
be submitted to the Board.
1. General Liability, Bodily Injury, and Property Damage. The Contractor must provide the
following minimum limits of property damage and bodily injury liability:
Bodily Injury and Property Damage Liability:
Page 5 of 12

Each Occurrence $1,000,000
Aggregate $2,000,000
2. Automobile Liability, Bodily Injury, and Property Damage. The Contractor must provide the
following minimum limits of property damage and bodily injury liability:
Bodily Injury Liability:
Each Person $500,000
Each Occurrence $1,000,000
Property Damage Liability:
Each Occurrence $1,000,000
Combined Single Limit for Bodily Injury and Property Damage Liability:
Each Occurrence $2,000,000
3. Umbrella Policy. The Contractor may meet the requirements of the above minimum limits
of bodily injury and property damage liability through an umbrella policy.
D. Additional Insured. The Bodily Injury and Property Damage Policy must include the following
endorsements, verbatim:
"Additional Insured: The Board of County Road Commissioners of the County of Monroe,
the Monroe County Road Commission and its officers, agents, and employees."
"Provide written notice ten (10) days prior to cancellation, expiration, termination or
reduction in coverage for nonpayment of the premium and written notice thirty (30) days
prior to cancellation, expiration, termination or reduction in coverage for all other reasons."
E. Per Project Aggregate. The Bodily Injury and Property Damage Policy must be endorsed with an
endorsement that provides the General Aggregate Limit to each designated construction project.
F. Notice. The Contractor must ensure that all insurance policies and binders include an endorsement
by which the insurer agrees to notify the Department in writing at least 30 days before there is a
cancellation or material change in coverage. The Contractor must stop operations if any insurance
is canceled or reduced, and must not resume operations until new issuance is in force.
G. Reports. The Contractor or insurance carrier shall report to the Board any claims received,
inspections made, and the disposition of claims. The Board will withhold final payment release until
either the Contractor pays the claim or until final disposition of the claim by the Contractor's
insurance company has been received by the Board.
MAINTENANCE OF TRAFFIC
See the Special Provision for Maintaining Traffic attached to this proposal.
SPECIFICATIONS
All work not otherwise specified shall be done in accordance with the Michigan Department of
Transportation 2020 Standard Specifications for Construction. Within these specifications, all references
to the Michigan Department of Transportation shall mean the Board. The errata to the Standard
Specifications can be found on the Michigan Department of Transportation website at
www.michigan.gov/mdot.
MATERIALS
All materials shall be in accordance with the Michigan Department of Transportation 2020 Standard
Specifications for Construction.
Page 6 of 12

SPECIAL PROVISIONS, PERMITS, AND NOTICES TO BIDDERS
The following special provisions, permits, and notices to bidders are attached to this proposal:
1. Progress Clause
2. Maintaining Traffic
3. Coordination Clause
4. Utility Coordination
5. Clearing, Special
6. HMA Application Estimate
7. Cofferdam and Dewatering
8. Non-Structural Flowable Fill
9. Slope Restoration, Non-Freeway
10. Permits
UTILITY COORDINATION
For the protection of underground utilities, the Contractor shal notify "Miss Dig" at 1-800-482-7171 or 811
a minimum of three (3) working days (excluding weekends or holidays) prior to excavating and otherwise
fully comply with the provisions of Act 174 of 2013, as amended. Miss Dig members will thus be routinely
notified. This does not relieve the Contractor of the responsibility of notifying utility owners who may not be
part of the Miss Dig system.
The Contractor shall conduct operations in such a manner as to ensure that those utilities not requiring
relocation will not be disturbed.
COMMUNICATIONS
Any questions regarding this bid shall be directed to the person listed below:
Name: Choloe Fults
Phone: (734) 240-5109
Email: cfults@mcrc-mi.org
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MONROE COUNTY ROAD COMMISSION
UNIT PRICE CONTRACT
STERNS ROAD AT CANTERBURY POND CULVERT REPLACEMENT
TO: Board of County Road Commissioners of Monroe County, Michigan
The undersigned, having full knowledge of the proposal and specifications for the Sterns Road at
Canterbury Pond Culvert Replacement contract, including Bidders' Addenda and the conditions
of these Contract Documents, hereby agrees to furnish all labor, equipment, materials, transportation, and
incidentals necessary to perform the work as specified in the Instructions to Bidders and General Provisions
at the unit prices named below:
Approx.
Item Description Quantity Unit Unit Price Bid Amount
Mobilization, Max $10,000 1 LSUM $ $
_Clearing, Special 1 LSUM $ $
Dr. Structure, Rem 2 Ea $ $
Sewer, Rem, Less than 24 inch 40 Ft $ $
Sewer, Rem, 24 inch to 48 inch 90 Ft $ $
Embankment, CIP 770 Cyd $ $
Excavation, Earth 60 Cyd $ $
Flowable Fill, Non-Structural 18 Cyd $ $
Erosion Control, Inlet Protection,
1 Ea $ $
Fabric Drop
Erosion Control, Silt Fence 280 Ft $ $
Aggregate Base 80 Ton $ $
Shld, Cl II 6 Ton $ $
Culv End Sect, Conc, 24 inch 1 Ea $ $
Sewer, Cl E, 12 inch, Tr Det B 24 Ft $ $
Sewer, Cl E, 15 inch, Tr Det B 30 Ft $ $
Sewer, Cl E, 24 inch, Tr Det B 82 Ft $ $
_Dewatering System, Trench 1 LSUM $ $
Dr Structure Cover, Type E 1 Ea $ $
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