Stearns County Official Newspaper

Agency: Stearns County
State: Minnesota
Type of Government: State & Local
Posted Date: Dec 3, 2019
Due Date: Dec 17, 2019
Bid Source: Please Login to View Page
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Stearns County Official Newspaper

Bid Due Date: Tuesday, December 17, 2019 by 11:00am Central Time
Bids submitted must be in writing to:
Stearns County Auditor
Administration Center, Room 148
705 Courthouse Square
St. Cloud, MN 56303

Bid Opening: Tuesday, December 17, 2019 at 11:30am Central Time
Bid opening will be at:
Stearns County Administration Center, Board Room

For complete information download:
Stearns County Official Newspaper (PDF 130KB)
2019 Sample Minutes (PDF 1.60MB)
Qualified Newspaper Requirements (PDF 189KB)
Qualified Newspaper Requirements-Part 2 (PDF 116KB)

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REQUEST FOR BID
BY
STEARNS COUNTY
FOR
OFFICIAL NEWSPAPER
PROPOSAL DUE DATE: 11:00 AM CST DECEMBER 17TH, 2019
DIRECT ALL QUESTIONS TO JENNIFER BUTKOWSKI, BUYER CPPB
TABLE OF CONTENTS
SECTION 1 BID SCHEDULE .................................................................................................................................3
1.1 BID SCHEDULE .................................................................................................................................................3
1.2 LEGAL NOTICE TO BIDDERS .............................................................................................................................4
SECTION 2 INVITATION TO BID ........................................................................................................................5
2.1 GENERAL TERMS AND CONDITIONS .................................................................................................................5
SECTION 3 SPECIFICATIONS..............................................................................................................................9
SECTION 4 BID DOCUMENTS ...........................................................................................................................10
4.1 CONTRACT CHECKLIST...................................................................................................................................10
4.2 BID PRICE DOCUMENT ...................................................................................................................................11
4.3 BIDDER STATEMENT OF OWNERSHIP..............................................................................................................12
4.4 ADDENDUM....................................................................................................................................................13
2
Section 1 Bid Schedule
1.1
Bid Schedule
Listed below is a tentative schedule of events that will be used for this bid. Please consult this schedule for
all times and dates concerning bid due dates, awards, bid conferences, and completion dates. This schedule
shall only be changed and/or modified by the Stearns County Procurement Office or by requesting a bid
addendum. Changes and/or corrections by anyone other than the above listed are not valid.
Publication Date
Bid Due
Bid Opening
Bid Award
December 3rd, 2019
11:00 AM CST December 17th, 2019
Stearns County Auditor’s Office,
Administration Center Room 148
705 Courthouse Square
Saint Cloud, MN 56303
11:30 AM CST December 17th, 2019 Board Room
Stearns County Administration Center
January 2019
3
1.2
Legal Notice to Bidders
Sealed bids for 2020 OFFICIAL NEWSPAPER, for STEARNS COUNTY, will be received at the
Office of the Stearns County Auditor until 11:00 a.m.CST December 17th, 2019 and will be publicly
opened at 11:30 a.m.CST. Bids received after the 11:00 a.m.CST will be returned unopened to the
sender. All bids should be submitted to:
Stearns County Auditor
Administration Center, RM 148
705 Courthouse Square
St. Cloud, MN 56303
(320) 656-3900
Bid awards will be considered at the regularly scheduled meeting of the Stearns County Board of
Commissioners in January 2020. Stearns County reserves the right to reject all bids and waive all
informalities.
Specifications, details, and documentation may be obtained from the following:
Stearns County Procurement Office
3301 County Road 138, RM 1403
Waite Park, MN 56387
(320) 656-3607
Or on the County website http://www.co.stearns.mn.us/Government/BidsandRFPs/GeneralCountyBids
Jennifer Butkowski
Stearns County Buyer
4
Section 2 Invitation to Bid
2.1
General Terms and Conditions
I. Stearns County is a political subdivision of the State of Minnesota. Nothing in this document or
the specifications shall release the County from the laws of Minnesota regarding purchasing.
II. The County's representative is the purchasing agent. All questions regarding this specification
shall be submitted to Stearns County clearly marked with the name or number of the
specification on the front for identification. Questions shall be submitted to the attention of:
Stearns County Procurement Office
3301 County Road 138, RM 1403
Waite Park, MN 56387
Or
Via email to: Jennifer.butkowski@co.stearns.mn.us
III. Addenda are any graphics or written instruments issued by the County prior to the date set for
submission, which modifies or interpret the specifications by additions, deletions, clarifications,
or corrections. Addenda shall be posted on the County Website.
IV. Specifications may include but not be limited to general terms, conditions, drawings, site
surveys, and addenda.
A. Respondents shall promptly notify the Procurement Office of any ambiguity,
inconsistency or error which may be discovered upon examination of the specification.
B. Clarification or interpretation of the specification shall only be made by the Procurement
Office. No other interpretations, correction or change shall be allowed. Respondents
requesting clarification or interpretation shall make a request of the Procurement Office.
Requests for change or clarification received later than one (1) week prior to the deadline
for submissions may not be honored due to time limitations.
C. Multiple submissions are permissible. However, multiple submissions must be clearly
marked in order to avoid confusion. The Procurement Office reserves the right to reject
any unclear submissions.
D. Any interlineations, alterations or erasures shall be initialed by the respondent.
V. Materials, products, and equipment described in the specification establish a standard for type,
function, and quality. Submit descriptive literature, illustrations, performance, test data and any
other data necessary for evaluation. Where the specification requires specific types of material or
equipment, the bidder may substitute like products or equipment as long as the substitution meets
the intent of the original specification. Products substituted but not meeting the intent of the
specification will be cause for rejection of the bid. Failure to provide any and all specification
data required by the County may result in outright rejection of the bid.
5

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See Also

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State Government of Minnesota

Bid Due: 4/09/2020

REFERENCE NUMBER: 29048 PURCHASING AGENCY: Transportation Department SOLICITATION NUMBER: 2000010729 Solicitation Event Version:

State Government of Minnesota

Bid Due: 4/09/2020