Steam Sterilizer Maintenance Service Repair (Oahu) FY25-26

Q26000765 Steam Sterilizer Maintenance Service Repair (Oahu) FY25-26General InformationSolicitation Number
Q26000765Status
ReleasedDepartmentAgriculture and BiosecurityDivisionPlant Industry DivisionIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 10/07/2025Offer Due Date & Time10/17/2025 04:00 PMDescriptionQuarterly preventative maintenance (PM) agreement, which includes PM inspections of the following:
A.        Model 533LS Sterilization 21"

B.        GTS30AMOP3203 Generator

C.        HS-300 Watts, RO Water System

D.        Check calibration utilizing the PACS 3000 control system
Details:

1.        The technician must be trained in all the system components mentioned above.
2.        The technician will inform the customer of any required replacement parts. If a replacement part is needed and available in the customer’s inventory, the technician will install it. Any necessary parts not in the customer’s inventory will be ordered with the customer's approval for installation during the next scheduled inspection.
3.        All labor for equipment inspection, adjustment, lubrication, installation of replacement parts, and testing during scheduled PM inspections will be included in the offer price.
4.        All labor for repair calls between PM inspections that are caused by equipment failure will also be included.
5.        The Hawaii Department of Agriculture and the recipient company of the award may mutually agree to extend the agreement for an additional twelve months at the same cost, contingent upon the consensus of both parties.
6.        Location of the equipment: Plant Quarantine Branch, Oahu OfficeContact PersonMa, Guang Shun (Alex)Email alex.g.ma@hawaii.gov Phone808-832-0570General CommentsPlease include all costs, fees, and taxes in the total offer amount. Offers will only be accepted on the HIePRO site. Please pay attention to the Vendor Compliance and Non-compliance sections in the "Instructions" page.Procurement OfficerSharon HurdAttachments Autoclave maint specs PQ Oahu September 2025.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ma, Guang Shun (Alex).

Q26000765 Steam Sterilizer Maintenance Service Repair (Oahu) FY25-26Line Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ma, Guang Shun (Alex).

Q26000765 Steam Sterilizer Maintenance Service Repair (Oahu) FY25-26Instructions

• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.