Steam Locomotive 464 Boiler Repairs

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Aug 10, 2026
Due Date:	Aug 18, 2026
Solicitation No:	26-511
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
26-511	Steam Locomotive 464 Boiler Repairs A mandatory pre-bid meeting will be held on Wednesday, August 5, 2026, at 10:00 a.m. (EST) at Crossroads Village, 6140 Bray Rd, Flint, MI 48505 – we will meet in the main parking lot of Crossroads Village. All vendors submitting a proposal must attend the mandatory pre-bid meeting and arrive within a reasonable time following the start of the meeting. Addendum 1	Tuesday, August 18, 2026 @ 2:00 PM

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July 17, 2026

GENESEE COUNTY INVITATION TO BID (ITB) #26-511

Sealed bids will be received until 2:00 p.m. (EST), Tuesday, August 18, 2026, at the Genesee

County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint, MI, 48502 for the Steam

Locomotive 464 Boiler Repairs.

A mandatory pre-bid meeting will be held on Wednesday, August 5, 2026, at 10:00 a.m.

(EST) at Crossroads Village, 6140 Bray Rd, Flint, MI 48505 – we will meet in the main parking

lot of Crossroads Village. All vendors submitting a proposal must attend the mandatory pre-

bid meeting and arrive within a reasonable time following the start of the meeting. This meeting

will afford contractors the opportunity to obtain information about this project and ask any

questions directly related to this solicitation. An attendance sheet will be provided and will

serve as the official document verifying attendance. Failure to attend this meeting shall result

in disqualification of a Contractor’s bid.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS

8222016.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid

response with the bid number, bid name, bid due date and time, and your firm’s name. The

bid request number and due date for this ITB are:

DUE DATE:

DUE DATE FOR SUBMISSION OF QUESTIONS:

PRE-BID MEETING:

POST MEETING SUBMISSION OF QUESTIONS:

BID REQUEST NUMBER:

Tuesday, August 18, 2026, before 2:00 pm (EST)

Wednesday , July 29, 2026, before 3:00 pm (EST)

Wednesday, August 5, 2026 @ 10:00 AM (EST)

Thursday, August 6, 2026, before 3:00 PM

#26-511

Rita Schubert, Purchasing Manager

Attachments

ITB 26-511

ITB #26-511 Steam Locomotive 464 Boiler Repairs

SECTION 1 - INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received until 2:00 PM (EST), Tuesday, August 18, 2026 at the

Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,

48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m. to

4:30 p.m., closed holidays, check website for closed days. Label the envelope containing

the bid response as described on page 1. LATE BIDS AND BIDS SENT BY FACSIMILE

OR E- MAIL WILL NOT BE ACCEPTED.

2. A mandatory pre-bid meeting will be held on Wednesday, August 5, 2026, at 10:00

a.m. (EST) at Crossroads Village, 6140 Bray Rd, Flint, MI 48505 – we will meet in the main

parking lot of Crossroads Village. All vendors submitting a proposal must attend the

mandatory pre-bid meeting and arrive within a reasonable time following the start of the

meeting. This meeting will afford contractors the opportunity to obtain information about

this project and ask any questions directly related to this solicitation. An attendance sheet

will be provided and will serve as the official document verifying attendance. Failure to

attend this meeting shall result in disqualification of a Contractor’s bid.

3. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive review

period will be conducted to ensure that Genesee County selects the best possible vendor

that will provide the best value and service.

4. Submit one original, one paper copy of your bid. After the bid closes you will be

contacted to send the County an electronic copy of your complete bid. All bids

become the property of Genesee County. The original must include a signature on the

Signature Page of a person authorized to make a binding offer. Failure to provide the

required number of duplicate copies may result in rejection of your bid. Bids may not be

submitted at the MITN site for this offering.

5. All submissions will be time stamped by an individual within the Office of Fiscal Services.

The only acceptable evidence of the time of receipt of the submissions is that of the time

clock that resides within said department. It is each Bidder’s responsibility to ensure that

its bid is time stamped by the Office of Fiscal Services by the deadline. This responsibility

rests entirely with the Bidder, regardless of delays resulting from postal handling or for any

other reasons. Bids will be accepted at any time during the normal course of business

only, said hours being 8:00 a.m. to 4:30 p.m. Local Time, Monday through Friday, legal

holidays as an exception.

6. Michigan Inter-governmental Trade Network (MITN) – an alternate review of this project

under bid # 26-511 Steam Locomotive 464 Boiler Repairs

https://www.bidnetdirect.com/mitn

ITB 26-511

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network and will post their bid opportunities to this site. As

a vendor, you can register with Michigan Inter-governmental Trade Network

(use hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure

that you see all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a bid

opportunity that matches your company's business. In addition, the site handles

bid opportunities, ITBs, and RFQs for other member governmental agencies. If

you need help registering, please call Michigan Inter- governmental Trade

Network support department toll free 1-800-835-4603.

7. All communications, any modifications, clarifications, amendments, questions, responses,

or any other matters related to this ITB, shall be made by and through the purchasing

contact reference in this solicitation. No contact regarding this solicitation made with other

County employees is permitted. Any violation of this condition may result in immediate

rejection of bid.

8. All prospective bidders shall be responsible for routinely checking the Genesee County

Purchasing Department website at Genesee County, MI (geneseecountymi.gov) for

issued addenda and other relevant information. Genesee County shall not be

responsible for the failure of a prospective proposer to obtain addenda and other

information issued at any time related to this ITB.

9. A sample of a contract is attached to this ITB. After the award is made to the successful

bidder, the County and the successful proposer will negotiate a final contract that

substantially conforms to said contract. Any exceptions to the terms and conditions of the

contract and this ITB must be clearly set forth in your bid and referenced on the company

letterhead. The County will not entertain negotiations to change any terms and conditions

of the contract or ITB unless those changes are requested in your bid.

10. Insurance must be provided prior to the contract starting date and kept in full effect and

compliance during the entire contract period. Insurance requirements are provided in the

attached sample contract. Failure to comply with these provisions will cause termination

of the agreement. The County of Genesee requires a signed Genesee County Insurance

Requirements acknowledgement form with each bid submitted.

The contractor agrees to be responsible for any loss or damage to property or persons

due to the performance of services herein contracted and further agrees to indemnify and

defend the County of Genesee against all claims or demands whatsoever, and to hold the

County of Genesee harmless from any loss or damage resulting therefrom.

County policy dictates that under no circumstances can the County agree to indemnify

bidders pursuant to Michigan Law.

11. Bid Format: Bids must be submitted in the format outlined in Section 6. IMFORMATION

REQUIRED FROM BIDDERS to be deemed responsive.

ITB 26-511

12. Local Preference for Genesee County Businesses: Unless the funding source for the

contract prohibits such preferences, within 5 business days of bid opening, if the lowest

responsive responsible bidder is not a Genesee County Business a Genesee County

Business who has submitted a responsive bid that is no more than 5% higher than the

lowest responsive bid may submit an amended bid to the Purchasing Administrator. In the

event that there are multiple Preferred Businesses that would qualify for an opportunity to

submit an amended bid, only the Preferred Business submitting the lowest qualifying bid

may submit an amended bid. A Preferred Business who is the lowest responsive

responsible bidder may not amend their bid pursuant to this section. Amended bids

submitted by Preferred Businesses in this manner shall be considered along with other

responsive bids submitted by responsible bidders

13. Contractors are to utilize the forms that are contained in this packet.

SECTION 2 - STANDARD TERMS & CONDITIONS

View Genesee County’s Standard Terms and Conditions by going to the following link:

Std T C SECTION 2023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from

qualified contactors for the Steam Locomotive 464 Boiler Repairs as requested by

Genesee County Parks and Recreation Commission.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on

behalf of the Genesee County Parks and Recreation Commission. The contact person

is Rita Schubert, Purchasing Manager, Genesee County, 324 S Saginaw St, Suite 9A,

Flint, Michigan 48502, phone: (810)-257-3195, fax: (810) 257-3380 and

rschubert@geneseecountymi.gov. Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing

and received before 3:00 pm on Wednesday, July 29, 2026 to the Genesee County

Purchasing Department as listed above. E-mail is the preferred method of contact for

all inquiries concerning this ITB, and please entitled the subject line of your e-mail as

follows: Question(s) for ITB # 26-511 No verbal interpretation to any respondent as to

the meaning of any requirement stated in this ITB shall be binding on Genesee County.

All responses to questions regarding this ITB shall be issued in writing and distributed

as an addendum by Genesee County. Contractors who have attended the pre-bid

meeting will also be allowed to submit questions no later than Thursday, August 6, 2026

before 3:00 pm.

4. Addenda: Genesee County reserves the right to amend and provide clarification of this

ITB prior to the date for bid submission. In such an event, an addendum will be posted

on the Purchasing Department website Current Bids (www.geneseecountymi.gov).

Further, all proposers shall acknowledge having seen any and all addendums issued (1,

2, 3, etc.) on the Signature Page.

ITB 26-511

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB or

any costs prior to approval of the contract by Genesee County and formal notification to

the selected proposer will be the responsibility of the respondent and will not be

reimbursed by Genesee County. Bids should be prepared simply and economically,

providing a straightforward, concise description of the proposer’s ability to meet the

requirements of this ITB.

6. Responsive Bids: To ensure proper consideration, all proposers are encouraged to

submit a complete response to this ITB using the format outlined in Section 6,

INFORMATION REQUIRED FROM BIDDERS. In addition, at least one of the paper bids

must be signed with an original signature of the official authorized to bind the proposer

to its provisions.

7. Bid Modifications: Clarifications, modifications, or amendments to any Bid that has

been submitted, but prior to the Bid Opening Date, may be made only within the

discretion and written approval of the Purchasing Manager.

8. Withdrawal of Bid: Bids may only be withdrawn by the proposer with written notice

prior to the date and time set for the opening of bids.

9. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding

on the proposer for 120 calendar days following the due date.

10. Right To Reject: Genesee County reserves the right to reject any and all bids received

in response to this ITB.

11. Disclosure: All information in an offeror’s bid is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”. This

Act also provides for the complete disclosure of contracts and attachments thereto. In

the event that a proposer wishes to designate any portion of their submission as

“confidential” or “proprietary,” the proposer must contact the Purchasing Manager prior

to submission of the bid. All requests regarding disclosure and requests for

confidentiality of a bid response to this ITB shall be submitted in writing and received no

later than August 6, 2026, by 12:00 p.m. (EST), to the Genesee County Purchasing

Department as listed above.

12. Errors, Omissions, And Discrepancies: If a Bidder discovers any ambiguity, conflict,

discrepancy, omission, or other error in the ITB, it shall immediately notify the Genesee

County Purchasing Manager of such error in writing and request modification or

clarification of the document prior to the deadline for submitting questions. Genesee

County will make modifications by issuing a written addendum. The bidder is

responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in

the Invitation for Bids prior to submitting a bid or it shall be waived.

13. Best and Final Offers: Discussions may be undertaken with those proposers whose

bid, based on the evaluation criteria stated herein, has been determined to be

reasonably susceptible of being selected for an award. After discussions are held, and

prior to award, proposers may be allowed the opportunity to submit revisions to their

ITB 26-511

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Steam Locomotive 464 Boiler Repairs

Description

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