Steam Locomotive 464 Boiler Repairs

July 17, 2026
GENESEE COUNTY INVITATION TO BID (ITB) #26-511
Sealed bids will be received until 2:00 p.m. (EST), Tuesday, August 18, 2026, at the Genesee
County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint, MI, 48502 for the Steam
Locomotive 464 Boiler Repairs.
A mandatory pre-bid meeting will be held on Wednesday, August 5, 2026, at 10:00 a.m.
(EST) at Crossroads Village, 6140 Bray Rd, Flint, MI 48505 - we will meet in the main parking
lot of Crossroads Village. All vendors submitting a proposal must attend the mandatory pre-
bid meeting and arrive within a reasonable time following the start of the meeting. This meeting
will afford contractors the opportunity to obtain information about this project and ask any
questions directly related to this solicitation. An attendance sheet will be provided and will
serve as the official document verifying attendance. Failure to attend this meeting shall result
in disqualification of a Contractor's bid.
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee County
Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS
8222016.
Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid
response with the bid number, bid name, bid due date and time, and your firm's name. The
bid request number and due date for this ITB are:
DUE DATE: Tuesday, August 18, 2026, before 2:00 pm (EST)
DUE DATE FOR SUBMISSION OF QUESTIONS: Wednesday , July 29, 2026, before 3:00 pm (EST)
PRE-BID MEETING: Wednesday, August 5, 2026 @ 10:00 AM (EST)
POST MEETING SUBMISSION OF QUESTIONS: Thursday, August 6, 2026, before 3:00 PM
BID REQUEST NUMBER: #26-511
Rita Schubert, Purchasing Manager
Attachments
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ITB 26-511

ITB #26-511 Steam Locomotive 464 Boiler Repairs
SECTION 1 - INSTRUCTIONS TO BIDDERS
1. Sealed bids will be received until 2:00 PM (EST), Tuesday, August 18, 2026 at the
Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,
48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m. to
4:30 p.m., closed holidays, check website for closed days. Label the envelope containing
the bid response as described on page 1. LATE BIDS AND BIDS SENT BY FACSIMILE
OR E- MAIL WILL NOT BE ACCEPTED.
2. A mandatory pre-bid meeting will be held on Wednesday, August 5, 2026, at 10:00
a.m. (EST) at Crossroads Village, 6140 Bray Rd, Flint, MI 48505 - we will meet in the main
parking lot of Crossroads Village. All vendors submitting a proposal must attend the
mandatory pre-bid meeting and arrive within a reasonable time following the start of the
meeting. This meeting will afford contractors the opportunity to obtain information about
this project and ask any questions directly related to this solicitation. An attendance sheet
will be provided and will serve as the official document verifying attendance. Failure to
attend this meeting shall result in disqualification of a Contractor's bid.
3. Please carefully review this document. It provides information necessary to aid
participating vendors in formulating a thorough response. A formal, comprehensive review
period will be conducted to ensure that Genesee County selects the best possible vendor
that will provide the best value and service.
4. Submit one original, one paper copy of your bid. After the bid closes you will be
contacted to send the County an electronic copy of your complete bid. All bids
become the property of Genesee County. The original must include a signature on the
Signature Page of a person authorized to make a binding offer. Failure to provide the
required number of duplicate copies may result in rejection of your bid. Bids may not be
submitted at the MITN site for this offering.
5. All submissions will be time stamped by an individual within the Office of Fiscal Services.
The only acceptable evidence of the time of receipt of the submissions is that of the time
clock that resides within said department. It is each Bidder's responsibility to ensure that
its bid is time stamped by the Office of Fiscal Services by the deadline. This responsibility
rests entirely with the Bidder, regardless of delays resulting from postal handling or for any
other reasons. Bids will be accepted at any time during the normal course of business
only, said hours being 8:00 a.m. to 4:30 p.m. Local Time, Monday through Friday, legal
holidays as an exception.
6. Michigan Inter-governmental Trade Network (MITN) - an alternate review of this project
under bid # 26-511 Steam Locomotive 464 Boiler Repairs
https://www.bidnetdirect.com/mitn
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ITB 26-511

a. Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network and will post their bid opportunities to this site. As
a vendor, you can register with Michigan Inter-governmental Trade Network
(use hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure
that you see all available bids and opportunities. By selecting automatic bid
notification, your company will receive emails once Genesee County has a bid
opportunity that matches your company's business. In addition, the site handles
bid opportunities, ITBs, and RFQs for other member governmental agencies. If
you need help registering, please call Michigan Inter- governmental Trade
Network support department toll free 1-800-835-4603.
7. All communications, any modifications, clarifications, amendments, questions, responses,
or any other matters related to this ITB, shall be made by and through the purchasing
contact reference in this solicitation. No contact regarding this solicitation made with other
County employees is permitted. Any violation of this condition may result in immediate
rejection of bid.
8. All prospective bidders shall be responsible for routinely checking the Genesee County
Purchasing Department website at Genesee County, MI (geneseecountymi.gov) for
issued addenda and other relevant information. Genesee County shall not be
responsible for the failure of a prospective proposer to obtain addenda and other
information issued at any time related to this ITB.
9. A sample of a contract is attached to this ITB. After the award is made to the successful
bidder, the County and the successful proposer will negotiate a final contract that
substantially conforms to said contract. Any exceptions to the terms and conditions of the
contract and this ITB must be clearly set forth in your bid and referenced on the company
letterhead. The County will not entertain negotiations to change any terms and conditions
of the contract or ITB unless those changes are requested in your bid.
10. Insurance must be provided prior to the contract starting date and kept in full effect and
compliance during the entire contract period. Insurance requirements are provided in the
attached sample contract. Failure to comply with these provisions will cause termination
of the agreement. The County of Genesee requires a signed Genesee County Insurance
Requirements acknowledgement form with each bid submitted.
The contractor agrees to be responsible for any loss or damage to property or persons
due to the performance of services herein contracted and further agrees to indemnify and
defend the County of Genesee against all claims or demands whatsoever, and to hold the
County of Genesee harmless from any loss or damage resulting therefrom.
County policy dictates that under no circumstances can the County agree to indemnify
bidders pursuant to Michigan Law.
11. Bid Format: Bids must be submitted in the format outlined in Section 6. IMFORMATION
REQUIRED FROM BIDDERS to be deemed responsive.
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12. Local Preference for Genesee County Businesses: Unless the funding source for the
contract prohibits such preferences, within 5 business days of bid opening, if the lowest
responsive responsible bidder is not a Genesee County Business a Genesee County
Business who has submitted a responsive bid that is no more than 5% higher than the
lowest responsive bid may submit an amended bid to the Purchasing Administrator. In the
event that there are multiple Preferred Businesses that would qualify for an opportunity to
submit an amended bid, only the Preferred Business submitting the lowest qualifying bid
may submit an amended bid. A Preferred Business who is the lowest responsive
responsible bidder may not amend their bid pursuant to this section. Amended bids
submitted by Preferred Businesses in this manner shall be considered along with other
responsive bids submitted by responsible bidders
13. Contractors are to utilize the forms that are contained in this packet.
SECTION 2 - STANDARD TERMS & CONDITIONS
View Genesee County's Standard Terms and Conditions by going to the following link:
Std T C SECTION 2023.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: Through this ITB, Genesee County ("the County") is soliciting bids from
qualified contactors for the Steam Locomotive 464 Boiler Repairs as requested by
Genesee County Parks and Recreation Commission.
2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on
behalf of the Genesee County Parks and Recreation Commission. The contact person
is Rita Schubert, Purchasing Manager, Genesee County, 324 S Saginaw St, Suite 9A,
Flint, Michigan 48502, phone: (810)-257-3195, fax: (810) 257-3380 and
rschubert@geneseecountymi.gov. Email is the preferred method of contact.
3. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing
and received before 3:00 pm on Wednesday, July 29, 2026 to the Genesee County
Purchasing Department as listed above. E-mail is the preferred method of contact for
all inquiries concerning this ITB, and please entitled the subject line of your e-mail as
follows: Question(s) for ITB # 26-511 No verbal interpretation to any respondent as to
the meaning of any requirement stated in this ITB shall be binding on Genesee County.
All responses to questions regarding this ITB shall be issued in writing and distributed
as an addendum by Genesee County. Contractors who have attended the pre-bid
meeting will also be allowed to submit questions no later than Thursday, August 6, 2026
before 3:00 pm.
4. Addenda: Genesee County reserves the right to amend and provide clarification of this
ITB prior to the date for bid submission. In such an event, an addendum will be posted
on the Purchasing Department website Current Bids (www.geneseecountymi.gov).
Further, all proposers shall acknowledge having seen any and all addendums issued (1,
2, 3, etc.) on the Signature Page.
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5. Bid Considerations: All costs incurred in the preparation of a response to this ITB or
any costs prior to approval of the contract by Genesee County and formal notification to
the selected proposer will be the responsibility of the respondent and will not be
reimbursed by Genesee County. Bids should be prepared simply and economically,
providing a straightforward, concise description of the proposer's ability to meet the
requirements of this ITB.
6. Responsive Bids: To ensure proper consideration, all proposers are encouraged to
submit a complete response to this ITB using the format outlined in Section 6,
INFORMATION REQUIRED FROM BIDDERS. In addition, at least one of the paper bids
must be signed with an original signature of the official authorized to bind the proposer
to its provisions.
7. Bid Modifications: Clarifications, modifications, or amendments to any Bid that has
been submitted, but prior to the Bid Opening Date, may be made only within the
discretion and written approval of the Purchasing Manager.
8. Withdrawal of Bid: Bids may only be withdrawn by the proposer with written notice
prior to the date and time set for the opening of bids.
9. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding
on the proposer for 120 calendar days following the due date.
10. Right To Reject: Genesee County reserves the right to reject any and all bids received
in response to this ITB.
11. Disclosure: All information in an offeror's bid is subject to disclosure under the
provisions of Public Act N. 442 of 1976 known as the "Freedom of Information Act". This
Act also provides for the complete disclosure of contracts and attachments thereto. In
the event that a proposer wishes to designate any portion of their submission as
"confidential" or "proprietary," the proposer must contact the Purchasing Manager prior
to submission of the bid. All requests regarding disclosure and requests for
confidentiality of a bid response to this ITB shall be submitted in writing and received no
later than August 6, 2026, by 12:00 p.m. (EST), to the Genesee County Purchasing
Department as listed above.
12. Errors, Omissions, And Discrepancies: If a Bidder discovers any ambiguity, conflict,
discrepancy, omission, or other error in the ITB, it shall immediately notify the Genesee
County Purchasing Manager of such error in writing and request modification or
clarification of the document prior to the deadline for submitting questions. Genesee
County will make modifications by issuing a written addendum. The bidder is
responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in
the Invitation for Bids prior to submitting a bid or it shall be waived.
13. Best and Final Offers: Discussions may be undertaken with those proposers whose
bid, based on the evaluation criteria stated herein, has been determined to be
reasonably susceptible of being selected for an award. After discussions are held, and
prior to award, proposers may be allowed the opportunity to submit revisions to their
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ITB 26-511

bids for the purpose of obtaining best and final offers.
During the aforementioned procedures, neither the names of any of the proposers nor
the contents of any bid will be disclosed until the completion of negotiations and revision
of bids (Best and Final Offers).
The contract that may be entered into will be awarded based on the bid response and,
where applicable, the Best and Final Offer that is the most advantageous to Genesee
County, per the evaluation criteria included in this ITB.
14. Prime Contractor Responsibilities: The successful offeror(s) shall be required to
assume responsibility for all services offered in the bid regardless of who produces
them. Further, the County will consider the successful offeror to be the sole point of
contact with regard to contractual matters, including payment of any and all charges
resulting from the contract.
15. Non-Assignability: The contract may not be assigned, transferred, or conveyed by the
Contractor without the expressed written consent of Genesee County.
16. Independent Contractor: It is understood and agreed to, by and between the
Contractor and Genesee County, that any and all acts that the Contractor or its
personnel, employees, and servants perform pursuant to the terms of the Contract shall
be undertaken as independent contractors and not as employees of Genesee County
by or with a contract or agreement, nor impose any liability upon Genesee County. All
acts and contracts of the Contractor shall be in its own name and not in the name of
Genesee County.
17. Subcontracts: The Contractor shall not enter into subcontracts to this Agreement with
additional parties without obtaining prior written approval of Genesee County. A
condition of granting such approval is that such subcontractors shall be subject to all
conditions and provisions of this contract. The Contractor shall be responsible for the
performance of all subcontractors.
18. Statement of Exceptions: The proposer shall furnish a statement on the company
letterhead giving a complete description of all exceptions to the terms, conditions, and
specifications set forth in the bid. Failure to furnish this statement shall mean that the
proposer agrees to meet all requirements set forth in this solicitation.
19. Acceptance of Bid Content: It is proposed that, if a contract is entered into as a result
of this ITB, the ITB will serve as the basis for the contract. The contents of the bid of
the successful bidder may become contractual obligations if a contract is issued. Failure
of the successful offeror to accept these obligations will result in cancellation of contract
award.
20. Termination for Misrepresentation: If the successful bidder receives a contract and
is subsequently found to have misrepresented any information in its bid and/or Best and
Final Offer submission, the contract may be terminated at the discretion of Genesee
County.
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ITB 26-511

21. Acceptable Deviations: The decision of Genesee County shall be final as to what
constitutes acceptable deviations from specifications or requirements.
22. News Release: News releases pertaining to this ITB or the services to which it relates
will not be made without prior written Genesee County approval, and then only in
accordance with the instructions from the contract administrator. No information
regarding the procurement and services shall be released without prior approval of the
contract administrator.
23. Contract Award/Split Awards: The County reserves the right to award by item and/or
group of items. The Bidder to whom the award is made will be notified at the earliest
possible date. Tentative acceptance of the bid, intent to recommend award of a contract
and actual award of the contract will be provided by written notice sent to the Bidder at
the address designated in the bid if a separate Agreement is required to be executed.
24. Debarment and Suspension: The contractor certifies to the best of its knowledge
and belief, that the corporation, LLC, partnership, or sole proprietor, and/or its'
principals, owners, officers, shareholders, key employees, directors and member
partners: (1) are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency; (2) have not within a three-year period preceding this form been
convicted of or had a civil judgement rendered against them from commission of fraud
or a criminal offense in connection with obtaining, attempting to obtain, or performing
a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property; (3) are not presently indicted for or otherwise criminally
charged by a governmental entity (Federal, State or local) with commission of any of
the offenses enumerated in (2) of this certification; and , (4) have not within a three-year
period preceding this bid had one or more public transactions (Federal, State or local)
terminated for cause or default.
25. Tax: Genesee County is a Michigan Municipal Corporation and as such it is exempt
from Federal Excise Tax and Michigan Sales Tax.
SECTION 4 - QUALIFICATIONS OF BIDDERS
In order to qualify for an award, a bidder shall have the capability in all respects to perform the
work and the integrity and reliability, which will assure good faith performance. This requirement
shall include, but is not limited to, the availability of the appropriate financial material, equipment,
facility, personnel, ability, expertise, and experience necessary to meet all procurement
requirements.
Bidders must possess a State of Michigan Boiler Repair License in Class III or IV for repairs
being performed and National Board "R" Stamp Holder. Qualified bidders must have a working
A.S.M.E. quality controlled shop with boilermaker tools and extensive experience in locomotive
pressure vessel repair.
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ITB 26-511

A vendor must have the capability, qualifications and the necessary experience to provide
services of a character similar to that required in this solicitation. If a vendor does not convince
Genesee County that it possesses the above minimum qualifications with the bid submission,
Genesee County shall not consider its bid for award.
If a bidder does not convince Genesee County that it possesses the above qualifications with the
bid submission, Genesee County shall not consider its bid for award.
SECTION 5. SCOPE OF SERVICES
The Scope of Services is for use on the following Project and will become a part of the County's
Standard Proposed Contract for the Project once awarded:
In accordance with all terms, specifications, and requirements the bidder proposes to furnish all
labor, equipment, materials, and services necessary to complete the following for the Steam
Locomotive 464 Boiler Repair:
1. Obtain Permit - State of Michigan Boiler Repair Permit, National Board R-1 Form and H.S.B.
inspection.
2. Replace a section of lower front inner door sheet of boiler. Start at the bottom and going up
to a point between the first and second rows of staybolts. New plates to be .375"
pressure vessel quality approximately 9" high x 42" wide, including 20 rivets and 11
staybolts. Staybolts to be threaded into both sheets, with tattle-tale holes, drove-up and
seal welded. Rivets and staybolts furnished by contractor.
3. Replace an additional 15 staybolts above new patch.
4. Repair by welding minor pits on tube sheet knuckle and wasted area around a
couple of tube holes.
5. Replace 2 arch tubes and 2 - 2" couplings on throat sheet in way of arch tubes
(furnished by contractor).
6. Remove one (1) stud on barrel and plug weld hole.
Note: Drilling and tapping new hole and replacing stud by others.
7. Remove and replace 8 grate studs.
8. Replace 25 flexible staybolts.
Note: customer to furnish staybolts and manufacturers material test reports.
9. Clean tube holes and install steel ferrules as required.
10. Furnish and install 243 - 2" O.D. x 11 Ga. SA-178A boiler tubes and 1 - 2-1/2" O.D.
x 11 Ga. SA-178A boiler tube. New tube ends (Both ends) to be expanded, seal welded,
and expanded.
11. Hydrostatically test boiler and have test witnessed by Contractor, Authorized National Board
Inspector, and Genesee County Parks staff (owners).
Note: All work in Line Items 1-8 to be completed by September 30, 2026.
All work in Line Items 9-11 to be started November 1, 2027, and complete by
November 24, 2027
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SECTION 6 - INFORMATION REQUIRED FROM BIDDERS
(BID FORMAT)
All bids are firm, binding, and irrevocable for one hundred-twenty (120) days after the opening
of the bid. No bids will be considered that fail to contain fully completed documents or any other
documentation required by the instructions and materials herein. The successful Bidder will be
required to submit:
1) Signed Signature Page
2) Fully executed Insurance Checklist
3) Reference Form: Prior experience with similar requests is essential for any firm
to provide the services required in this solicitation. This section shall consist of
a minimum of three (3) references with project descriptions. In addition, contact
information for each reference shall be provided with the name, address, phone
number and email address. The contacts for each reference must be
knowledgeable of the offeror's performance on the referenced project and the
scope of services performed by the bidder.
4) Statement of Exceptions: Furnish a statement on company letterhead giving a
complete description of all exceptions to the terms, conditions, and
specifications set forth in the Standard Proposed Contract and this ITB.
5) Completed Cost Bid Form
6) Organization Chart: Provide an organizational chart identifying key members
of the employees who will be assigned to perform the work. The chart should
clearly delineate roles and responsibilities of the various team members.
Identify key individuals by name and title.
7) Current Work Assignments & Contractual Obligations: Indicate current and
projected work assignments of key personnel identified in the bid, and for each
key personnel, identify current percentage of completion and expected
completion date.
8) Statement of the Project: State in precise terms your understanding of the
project as presented by this ITB. Include in this section a detailed summary of
the Vendor's approach to providing services required by this ITB.
9) Litigation: Please describe any lawsuits that were filed against your company
in the last five (5) years and the results of those lawsuits. Please describe any
mediation or arbitrations your company has been involved with in the last five
(5) years and the results of those arbitrations/mediations.
Failure to provide all requested items may be sufficient cause for rejection of bid response.
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SECTION 7 - EVALUATION CRITERIA & SELECTION PROCEDURE
It is the intent of Genesee County (the County) to conduct a comprehensive, fair, and
impartial evaluation of the bids received. The ITB/Contract shall be awarded to the lowest
and/or most responsive and or most responsible qualified Bidder provided, however, the
COUNTY may for good cause reject any Bid even though it may be the lowest.
SECTION 8 - INSURANCE REQUIRED FROM BIDDERS
The Contractor shall at all times maintain in full force and effect for duration of the term of
this agreement the following insurance coverages. All coverage shall be with insurance
companies licensed and admitted to write business in the State of Michigan, having an
AM Best rating of at least A- and acceptable to Genesee County. Any and all deductibles
or self-insured retentions shall be assumed by and be at the sole risk of the Contractor.
Coverage shall be primary and non-contributory with any other insurance or self-
insurance carried by the County. In addition, the County reserves the right to modify or
waive at any time any applicable insurance requirements based on the scope of services
provided at the discretion of the County's Risk Manager or other authorized representative
of the County.
Commercial General Liability Insurance on an "occurrence basis" with minimum limits
of $1,000,000 per occurrence and a $2,000,000 aggregate limit. Coverage shall include
the following extensions: (A) Contractual Liability; (B) Products and Completed
Operations; (C) Independent Contractors Coverage; (D) Broad form General Liability
Extensions or equivalent, if not already included (E) Deletion of all Explosion, Collapse
and Underground Exclusions if applicable. The policy shall name Genesee County,
including all employees, elected and appointed officials and volunteers, all boards,
commissions, and/or authorities, and their board members, employees, and volunteers
as additional insureds. Coverage shall be primary and non-contributory, including a
waiver of subrogation in favor of the County.
Workers' Compensation Insurance - as required by and in accordance with all
applicable statutes of the State of Michigan and Employers' Liability Coverage with limits
no less than $1,000,000 each accident, $1,000,000 disease each employee, and
$500,000 disease policy limit.
Automobile Liability - Including Michigan No-Fault coverages, with limits of liability not
less than $1,000,000 per occurrence combined single limit for bodily injury and property
damage. Coverage shall include all owned, non-owned, and hired vehicles. Limits may
be satisfied using primary and excess/umbrella liability policies. -. The policy shall name
Genesee County, including all employees, elected and appointed officials and volunteers,
all boards, commissions, and/or authorities, and their board members, employees, and
volunteers as additional insureds.
Contractor's Pollution Liability - The Contractor shall procure and maintain for the
duration of this contract Environmental Liability insurance in an amount not less than one
million dollars ($1,000,000) aggregate. If this policy is on a claims made form, the
Contractor shall be required to keep said policy in force, or purchase "tail" coverage for
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