Station 3 Roof Replacement

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
NAICS Category:	238160 - Roofing Contractors
Posted Date:	Feb 16, 2024
Due Date:	Mar 13, 2024
Solicitation No:	Reference number: 91066-038.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing date March 13, 2024, 03:30 PM

Reference number 91066-038.0
Status Open
Summary City of Kalamazoo is seeking bids for the roof replacement of Station 3.

MANDATORY PRE-BID MEETING/SITE INSPECTION –February 27, 2024 @ 9:00 a.m.

Location: 1005 Gull Road, Kalamazoo, MI 49048

Scope of Work

See attached specifications and drawings depicting existing roofing systems for the building.

A. ACCESS TO SITE

A.1 General: Contractor shall have limited use of Project site for construction operations as indicated by requirements of this Section.

A.2 Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

A.3 Limits: Confine construction operations to the areas designated by the Owner.

A.4 Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

A.5 Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weather tight condition throughout construction period. Repair damage caused by construction operations.

B. COORDINATION WITH OWNER REPRESENTATIVE

B.1 Before beginning work, the roofing contractor must secure approval from the building owner’s representative.

C. WORK RESTRICTIONS

C.1 On-Site Work Hours: Work hours are limited to 7:00 am to 5:00 pm, Monday-Saturday, unless coordinated with the Owner for other times. Access to the building will be permitted to complete the work within the schedule established for this project. Coordinate building access with the Owner during work operations.

C.2 Nonsmoking Building: City of Kalamazoo is a tobacco free environment. Tobacco use is not permitted on City property. Tobacco use within buildings is prohibited.

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

MANDATORY PRE-BID MEETING/SITE INSPECTION –February 27, 2024 @ 9:00 a.m.

Location: 1005 Gull Road, Kalamazoo, MI 49048

INVITATION FOR BID (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

PROJECT NAME: Public Safety Station #3 Roof Replacement

BID REFERENCE #: 91066-038.0

IFB ISSUE DATE: February 16, 2024

BID DUE/OPENING DATE: March 13, 2024 @ 3:30 p.m. Local Time

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this IFB should be directed to:

Department Contact: Quentin Pike

City Wide Facilities Manager

pikeq@kalamazoocity.org

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for

submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments

contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly executed

bid shall constitute the contract between the City and the successful bidder when approved and accepted on

behalf of the City by an authorized official or agent of the City. Please review the bid document as soon as

possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested herein

in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly identified

and sealed envelope to the Purchasing Division at the above address. BIDS MUST BE RECEIVED

BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City reserves the right

to postpone the bid opening for its own convenience.

TABLE OF CONTENTS

SECTION

PAGE #

APPENDICES

Statement of No Bid

A – Non-Discrimination

Instructions to Bidders

1-2

B – Prevailing Wages

II Bid & Award Pages

3-8

C - Specifications

III Indemnity and Insurance

9 – 10

D - Drawing

IV Special Requirements

11 - 12

V Scope of Work

13 - 14

VI General Provisions

15 – 17

VII Terms & Conditions

18 – 21

CITY OF KALAMAZOO – INVITATION FOR BIDS

Station 4 Roof Replacement

STATEMENT OF NO BID

Bid Reference #: 91066-033.0

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this

form immediately. Your response will assist us in evaluating all responses for this important project and to

improve our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up to date. If, for any

reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed

and returned to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will

assume that you can no longer supply this commodity/service, and your name will be removed from this

bid list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Invitation for Bid.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

_____

Other (specify below).

REMARKS: ___________________________________________________________________________

______________________________________________________________________________________

SIGNED: _________________________________ NAME: ___________________________________

(Type or Print)

TITLE: __________________________________ DATE: ___________________________________

FIRM NAME: _________________________________________________________________________

(if any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO – INVITATION FOR BIDS

Station 4 Roof Replacement

Page 1

Bid Reference #: 91066-034.0

SECTION I

INSTRUCTIONS TO BIDDERS

1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine

the specifications and shall fully inform themselves as to all existing conditions and limitations. The

bidder shall indicate in the bid the sum to cover the cost of all items included on the bid form.

2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or

extension already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed

out and the new unit price or extension entered above or below and initialed by the bidder with ink.

The bid shall be legally signed and the complete address of the bidder given thereon.

All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project

name, bid opening date and time. Bids opened by mistake, due to improper identification, will be so

documented and resealed. The Purchasing Division will maintain and guarantee confidentiality of the

contents until the specified opening date and time. Bids submitted electronically will not be

accepted.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the

meaning or interpretation of the Invitation for Bids (IFB) and attachments must be requested in

writing, at least 5 business days before the bid opening so a reply may reach all prospective bidders

prior to the submission of bids. Any information given to a prospective bidder concerning the IFB

will be furnished to all prospective bidders as an amendment or addendum to the IFB if such

information would be prejudicial to uninformed bidders. Receipt of amendments or addenda by a

bidder must be acknowledged in the bid by attachment, or by letter or fax received before the time set

for opening of bids. Oral explanation or instructions given prior to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be

considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken

if payment is made within the discount period, even though not considered in evaluation of the bid.

5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized

representative, provided their identity is made known and a receipt is signed for the bid, but only if

the withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn for at

least ninety (90) days after bid opening.

6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or

any changes, insertions or omissions to the terms and conditions, specifications or any other

requirement of this IFB may be considered non-responsive, and at the option of the City, result in

rejection of the alternate bid.

7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for

receipt will not be considered. (Note: The City reserves the right to consider bids that have been

determined by the City to be received late due to mishandling by the City after receipt of the bid and

no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

9.1. Mail your bid, to be received before the bid due date and time indicated in the bid

document, to the City of Kalamazoo at the following address:

City of Kalamazoo

Purchasing Division

CITY OF KALAMAZOO – INVITATION FOR BIDS

Station 4 Roof Replacement

241 West South Street

Kalamazoo, MI 49007

Page 2

Bid Reference #: 91066-034.0

9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the

bid document.

9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest

corner of City Hall (see photos below) before the bid due date and time indicated in the

bid document.

1. Open drop box located at City Hall.

2. Insert SEALED BID here.

10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the

City of Kalamazoo website within 24 hours after the bid opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid

tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO – INVITATION FOR BIDS

Station 4 Roof Replacement

Page 3

Bid Reference #: 91066-034.0

SECTION II

BID AND AWARD

The undersigned having become thoroughly familiar with all of the bid/contract documents incorporated herein,

the project site and the location conditions affecting the work, hereby proposes to perform everything required to

be performed in strict conformity with the requirements of these documents, and to provide and furnish all the

equipment, labor and materials necessary to complete in a professional manner the furnishing and installing of all

of the following, meeting or exceeding the specifications as set forth herein for the prices as stated below.

PUBLIC SAFETY STATION 3 ROOF REPLACEMENT

TOTAL LUMP SUM BID

Station 3 Building Roof Replacement per specifications

For 1005 Gull Road, Kalamazoo MI 49048

$ _____________________

Work shall start within __150__ working days after receipt of notification by Contractor of Notice to Proceed and

must be COMPLETED by September 30, 2024.

Bidder shall provide all of the information as requested herein with their bid. Failure to do so and/or failure to

provide post-bid requested information may be cause for rejecting the bid as non-responsive.

Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and acknowledges

receipt of the following addenda:

Addendum No:

_________ __________ __________ __________ __________

Dated:

_________ __________ __________ __________ __________

The City encourages the use of local labor in fulfilling the requirements of this contract.

By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does not

use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being considered

for employment with the bidding firm unless otherwise precluded by federal or state law. I further certify that I

have read and agree to be bound by the provisions of the City’s Non-Discrimination Clause found in Appendix A

and as updated by City Ordinance 1856.

Signed: ________________________________________ Name: _________________________________

Title: _________________________________________

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Station 3 Roof Replacement

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