Station 1 Roof Renovation

PROJECT MANUAL
IFB-011-02-2025
EFD FIRE STATION 1 ROOF RENOVATIONS
750 SE Eighth Street
Evansville, Indiana 47713
ISSUE FOR BID:
ENGINEER
PROJECT NO.:
CONTRACT
EVANSVILLE FIRE DEPARTMENT
Fire Chief Tony Knight
JUNE
FOR:
17, 2026
26-0398
COMPLETE CONSTRUCTION - ROOFING WORK
ARCHITECT:
INDIANA OFFICE * PO BOX 864 *
NEWBURGH, INDIANA 47629-0864

EFD STATION #1 ROOF RENOVATIONS
Evansville, Indiana
TABLE OF CONTENTS
BIDDING AND CONTRACT REQUIREMENTS
Section 00 0002 Legal Advertisement
Section 00 0003 Invitation for Bids by City Purchasing with Bid Tabulation Form
Section 00 0004 Responsible Bidding Ordinance Form
Section 00 0005 Form 96, W/MBE forms, EOE Forms A-1, B-1, C-1, D-1, D-2
Section 00 0115 Schedule of Drawings
Section 00 0120 Project Schedule
Section 00 5000 AIA Documents for Reference
Bid Bond, AIA Document A310
Labor and Payment Bond, AIA Document A312
Application for Payment, AIA G702
Continuation Sheet, AIA G703
Abbreviated Form of Agreement Between Owner and
Contractor, AIA Document A101
General Conditions of the Contract for Construction, AIA
Document A201
GENERAL CONDITIONS
Section 01 1000 Project Summary
Section 01 2500 Substitution Procedures
Section 01 3300 Submittal Procedures
Section 01 5500 Temporary Facilities and Controls
Section 01 6000 Product Requirements
Section 01 7329 Cutting and Patching
Section 01 7700 Project Closeout Procedures
TECHNICAL SPECIFICATIONS
Contained on the drawing sheets.
END TABLE OF CONTENTS
TOC-1 TABLE OF CONTENTS

CITY OF EVANSVILLE
Fire Department
Invitation for Bids
The Evansville Fire Department is acting on behalf of the Board of Public Safety in inviting bids for
the following:
Station 1 Roof Renovations
IFB-011-02-2026
The bid documents will be available beginning on June 17, 2026. The City-County Purchasing
Department will receive sealed bids for the items until 12:45 PM CST on 8th, July. CST in room 323
of the Civic Center Complex, 1 NW Martin Luther King Jr. Blvd., Evansville, Indiana, 47708 ("Civic
Center Complex"). Bids delivered after 12:45 must be delivered to the Board secretary by 1:00 PM
CST on July 8, 2026 at which time the bids will be publicly opened and will be read aloud at Board
of Public Safety meeting in Room 301 of the Civic Center Complex.
Each proposal must be in full compliance with the specifications and executed by the vendor on the
forms provided in the proposal, wherein the Non-Collusion Affidavit must be completed in
accordance with the Indiana State Board of Accounts.
All bids must be accompanied by a Bid Bond or Certified Check payable to the City of Evansville
Board of Public Safety in an amount equal to 5% of the total bid amount, as evidence of good faith
of the bidder and such deposit shall be subject to forfeiture in the event the vendor fails to execute
the contract in accordance with their bid.
Consideration of applicable taxes shall be observed as covered in the specifications and Bid Forms.
In no instance, however, will Federal Taxes or Indiana Sales Tax be applicable.
Each, City/County reserves the right to award separate contracts for each item and/or the right to
reject any or all bids if considered to be in the best interest of the City.
Bid packages may be obtained on the City of Evansville's Purchasing Department webpage at:
<https://www.evansvillegov.org/city/department/index.php?structureid=48> under Bid
DATED THIS 11th day of June
(Courier & Press 6/17/2026 6/24/2026)

City of Evansville
Invitation for Bids
IFB-011-02-2026
Station 1 Roof Renovations
Sealed bids will be received by the Board of Public Safety for Fire Station 1 Roof Renovations. The bids will be
publicly opened and read aloud at 1:00 PM CST on Wednesday, July 8, 2026 at the Board of Public Safety
meeting in Room 301, Civic Center Complex, 1 NW MLK Jr Blvd, Evansville, IN, 47708. Bids received after this
time will not be considered for award.
Bids may be submitted prior to the scheduled opening shall be submitted to the Purchasing Department, Room
323, Civic Center Complex, 1 NW MLK Jr Blvd, Evansville, Indiana 47708. Bids submitted to the Purchasing
Department shall be submitted prior to 12:45 p.m. CST on Wednesday, July 8, 2026. Any bid brought directly to
the Board meeting shall be given to the Board secretary by 1:00 PM CST p.m.
Mandatory Pre-bid Meeting: Thursday, June 25, 2026 at 1:00 pm local time at the EFD Administration Building
located at 550 SE Eighth Street, Evansville, IN 47713. Bidders will then visit the project site (one block south) at
750 SE Eighth Street immediately following.
All bids must be accompanied by a Bid Bond or Certified Check payable to the City of Evansville Board of Public
Safety in an amount equal to 5% of the total bid amount, as evidence of good faith of the bidder and such
deposit shall be subject to forfeiture in the event the vendor fails to execute the contract in accordance with
their bid. Submitted bids shall be in full force and effect for a period of sixty (60) days from the bid date.
GENERAL REQUIREMENTS
The responsibilities of the Contractor include, but shall not be limited to, the following:
1. The Contractor shall purchase all items needed to provide services.
2. The Contractor will furnish all tools and labor required for service.
3. The Contractor shall coordinate with Jarrod Brown, Deputy Chief, for time and space to complete all

work required.
4. The Contractor will be responsible for any needed traffic control (vehicular and/or pedestrian) during
construction.
5. The Contractor must possess the required local licensing that pertain to work on this project at the time
of bid opening, per Evansville Municipal Code 3.95.030.
6. Prime Contractors are required to be designated as a Responsible Bidder at the time of bid submission
for any bid over $150,000 per Evansville Municipal Code 3.95.040. Submittal requirements of
subcontractors may be provided immediately after bid award, but prior to the execution of a contract.
7. The Contractor must have a written drug testing program in place at the time of bid submission for any
bid over $10,000 per Evansville Municipal Code 3.95.020.
8. Awarded Contractor must carry the required insurance throughout the bidding process until completion
of this project listed in the General Conditions.
9. Awarded Contractor shall furnish Performance and Payment Bonds in the amount of 100% of the
contract amount to be in full force and effect until released at project final completion.
FORMAT AND FORM
Each bid shall be submitted on the forms provided, incorporating the additional forms provided at the end of
this document, and be submitted in a sealed envelope bearing the name of the vendor, business address, bid
title, date, and time of opening on the front of the envelope. One (1) original and one copy of all requested
documents and forms shall be submitted by the vendor in a sealed envelope clearly marked as follows:
SEALED BID ENCLOSED
Company Name
IFB-011-02-2026
Station 1 Roof Renovations
RIGHT OF REJECTION
The City/County reserves the right to reject any or all bids, or any part of any bid, to waive any
irregularities in any bid, and to award the purchase in the best interest of the City/County. Furthermore,
the City/County reserves the right to hold the bids of the 3 (three) lowest vendors for a period of 60
(sixty) calendar days from and after the time of the opening of the bids.
SCOPE OF WORK
The contractor will provide material, equipment and labor to:
1. Removal and disposal of existing EPDM membrane.
2. Removal and disposal of existing metal drip edge.
3. Replacement of wet or damaged insulation.
4. Removal and disposal of existing roof drains.
5. Removal and disposal of existing mansard roof shingles.
6. Removal and disposal of existing skylights and roof hatches.
7. Install 12" coverboard.
8. Install metal drip edge.
9. Install .060mil TPO fully adhered roof system.
10. Install new skylights, roof hatches and roof drains.
11. Install new metal roof and coping at mansard roof.
12. Must include minimum 20-year warranty on roof system.
SCHEDULE
Due to the nature of the work and existing damage the City will require that work commence within Thirty (30)

calendar days from the Notice to Proceed. The work shall be completed within Sixty (60) calendar days from
the start of the Work.
TAXES
The City of Evansville is exempt from federal, state, and local taxes and will not be responsible for any such taxes
in connection with the award or performance of this contract.
LICENSES AND PERMITS
The successful Vendor or Vendors shall furnish the City of Evansville upon request any and all documentation
regarding licenses, permits, certifications and/or registrations required by the laws and regulations of the City of
Evansville, Vanderburgh County, the State of Indiana and the United States of America.
The Provider certifies that it is now and will remain in good standing with the aforementioned governmental
agencies and that it will maintains its licenses, permits, certifications and/or registrations in force during the
term of the contract/agreement with the City of Evansville, Vanderburgh County, Indiana.
CHOICE OF LAW AND VENUE
Any and all actions or proceedings arising out of, or related to, this bid and any resulting contract shall be
governed by and construed in accordance with the laws of the State of Indiana. Submission of this bid by Vendor
constitutes consent and stipulation to jurisdiction and venue in the courts of Vanderburgh County, Indiana,
concerning all litigation and proceedings arising out of or related to this bid and any resulting contract.
CONTRACTOR'S ACKNOWLEDGMENT
The Contractor shall comply with the provisions as set forth in Indiana Code 5-16-13, et al. as required by
Indiana Code 5-16-13-7. Additionally, Contractor shall execute the attached "Contractor's Acknowledgement"
and return to Owner prior to the commencement of any Work.
SPECIFICATIONS:
See Construction Documents.
LENGTH OF CONTRACT
The Contract shall be awarded by action of The Evansville Board of Public Safety
The Board of Public Safety shall furnish the Bidder receiving award with a notice of award. Contractor shall sign
all three copies, returning two to the Evansville Board of Public Commissioners along with the required Proof of
Insurance. The Contractor shall have Ten (10) Calendar Days from the notice of award to submit all required
documents to execute this contract. If all requirements are not met within the specified time period, the
Contractor's Bid Bond accompanying this bid, and the proceeds thereof, shall be paid into the general fund of
the City of Evansville, unless a mutual resolution is met by both parties due to an unforeseen incident involving
this bid. When all these requirements have been met, the Department of Parks and Recreation may issue the
Contractor a notice to proceed. The Contractor shall commence work within ten (10) days after issuance of the
notice to proceed.
The Contractor shall be required to guarantee the improvements for a period of three (3) years from the date of
final acceptance against all defects in materials and workmanship and shall agree that during the guarantee
period specified they will, at own expense, make all repairs which may become necessary.
In case repairs become necessary, the Owner shall give written notice to the Contractor to make the repairs. In
case of failure of the Contractor to commence the repairs within ten (10) days after notice, the Owner may
cause the repairs to be made, and may thereupon recover the reasonable cost of the repairs so made from the
Contractor, together with the cost of the supervision and inspection thereof.

The Owner shall have ninety (90) days after the expiration of the guarantee period in which to notify the
Contractor of any repairs necessary on the date of expiration.
CONTRACTOR'S INSURANCE
The Contractor shall not commence any Work under this Contract until he has obtained insurance of the types
and in the amounts required by this Section, nor shall the Contractor allow any Subcontractor(s) to commence
any Work on his Subcontract until all insurance required of the Subcontractor(s) has been obtained. The
Contractor shall be responsible for verifying the acquisition and maintenance of said insurance by any
Subcontractor(s) hired by the Contractor. The Contractor shall name the City of Evansville as an additional
insured to all insurance contracts procured by the Contractor in accordance with this Section. All insurance
procured by the Contractor is to be placed with insurers who maintain a Best's rating of no less than A:VII.
The Contractor shall be solely responsible for the payment of all premiums associated with any insurance
required by Owner, and the Contractor shall be solely responsible for the payment of all deductibles to which
such policies are subject, whether or not the Owner is an insured under the policy. The Contractor shall
advise all Subcontractor(s) of the requirements set forth above.
Commercial General Liability Insurance: The Contractor shall furnish and maintain, at the Contractor's
expense during the life of the Contract, such Commercial General Liability Insurance as shall protect him, the
Owner, as an additional insured, and any Subcontractor(s) performing Work under this Contract, from claims for
damage for personal injury, occupational sickness or disease, including accidental death, as well as the claims
for property damage, which may arise from operations under this Contract, whether such operations be by
himself or by any Subcontractor(s), or by any one directly or indirectly employed by either of them. The amounts
of such insurance shall be as required by law. The Owner shall have the right to reject the insurance carrier
selected by the Contractor. No Work shall commence prior to the Owner receiving a certificate of insurance
verifying the coverages to be provided as defined herein. In the absence of regulations, the amounts of
coverage shall be as follows:
General Aggregate: Not Less Than $5,000,000
Products & Completed
Operations Aggregate: Not Less Than $5,000,000
Personal & Advertising Injury: Not Less Than $1,000,000
Each Occurrence: Not Less Than $750,000 Fire
Damage (Any one fire): Not less Than $50,000
Medical Expense (Any one person): Not Less Than $5,000
Worker's Compensation Insurance: The Contractor shall furnish certificates from the Worker's
Compensation Board of Indiana, or its successor, that he is fully covered by Worker's Compensation and
Occupational Diseases insurance, on all Employees on the Project. The Contractor shall maintain said
coverage for the life of the Contract. The same requirements pertain to any Subcontractor(s). The
Contractor shall be responsible for verifying that all Subcontractor(s) have Workmen's Compensation and
Occupational Insurance Coverage. No Work shall commerce prior to the Owner receiving a certificate of
insurance verifying the coverages provided herein.
Automobile Liability: The Contractor shall furnish and maintain, at his expense during the life of the
Contract, automobile liability insurance, covering claims for damages because of bodily injury, death or

property damage arising from the use of all motor vehicles engaged in operating within the terms of this
Contract. The amounts of such combined single limit coverage shall be not less than ($ 1,000,000) for any one
occurrence, including hired and non-owned vehicles. All Subcontractor(s) of the Contractor shall have similar
automobile liability insurance. The Contractor shall be responsible for verifying that all Subcontractor(s)
have said automobile liability insurance. Coverage 1 shall apply. No Work shall commence prior to the
Owner receiving a certificate of insurance verifying the coverage provided herein.
Special Hazards: Special Hazards, as determined by the Owner, shall be covered by rider or riders in
amounts to be agreed upon, to the Liability Insurance policy or policies required to be furnished by the
Contractor, and all Subcontractor(s) employed by the Contractor, or by separate policies of insurance in the
amounts as defined in the Special Conditions of the Contract Documents. All such special Hazards insurance
coverage shall have the Owner as an additional insured. No Work requiring special hazard coverage shall
commence until the Owner has received a certificate of insurance verifying the coverage required herein.
Builder's Risk Insurance: The Contractor, and all Subcontractor(s) employed by the Contractor, shall maintain
Builder's Risk Insurance, "all risk" coverage, on the Project for the benefit of the Owner. The Contractor shall
be responsible for verifying that all Subcontractor(s) have the required Builder's Risk Insurance coverage.
However, this provision shall not release the Contractor from his obligation to complete the Project, and the
Contractor and his Surety shall be obligated to full performance of the Contract.
Subcontractor(s) Insurance: The Contractor shall require all Subcontractor(s) to secure and maintain in force
during the term of this Contract, all such insurance coverages defined above. The Contractor shall verify the
existence of all said insurance policies and coverages. No Work by a Subcontractor(s) shall commence prior
to the Owner receiving a certificate of insurance verifying the coverage required herein.
Other Provisions: Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the Owner, its officers, officials, employees and volunteers by the Contractor and
Subcontractor(s). The Contractor's and Subcontractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. The
insurer shall agree to waive all rights of subrogation against the Owner, its officers, officials, employees and
volunteers for losses arising from Work performed by the Contract for the Owner. The Contractor shall be
responsible for notifying all insurance carriers of this contract provision and shall be liable to the Owner for
any failure to so notify and advise any insurance carrier of this provision.
PROOF OF INSURANCE
The Contractor shall furnish the Owner with satisfactory proof of coverage of the insurance required, in a
reliable company or companies to be approved by the Owner, licensed to do business in the State of Indiana,
before commencing any Work. Such proof shall consist of certificates executed by the respective insurance
companies, filed with the Owner. The certificates of insurance shall show the name and address of the
Company, expiration date or dates, and the policy number or numbers. The Owner reserves the right to
require complete, certified copies of all required insurance policies at any time.
Proof of insurance shall be maintained up to date, and failure to maintain adequate coverage and proof shall be
deemed sufficient reason for cancellation of the Contract. All insurance shall provide that the policy shall not be
canceled, terminated or modified unless thirty (30) days prior to such cancellation, termination or
modification written notice is given to the Owner. No policy may be modified, terminated or canceled by the
Contractor without the prior written approval of the Owner.

RIGHT OF REJECTION
Board of Public Safety reserve the right to reject any one or all bids, or any part of any bid, to waive any
irregularities in any bid, and to award the purchase in the best interest of the City. Furthermore, the City reserves
the right to hold the bid of the three (3) lowest Vendors for a period of sixty (60) calendar days from and after
the time of the bid opening.
INDEMNIFICATION
1. The successful vendor shall indemnify and hold harmless the City/County and their agents and employees
from and against all claims, damages, losses and expenses including attorney's fees arising out of or resulting
from the performance of the work; and caused in whole or in part by any negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable.
2. In any and all claims against the City/County, or any of their agents or employees by any employee of the
successful vendor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited
in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for
the successful vendor or any subcontractor under Workmen's Compensation Acts, Disability Benefit Acts or
other Employee Benefit Acts.
EQUAL EMPLOYMENT OPPORTUNITY
The Equal Employment Opportunity Statement included herein is a condition of the bid. The contract must be
signed by the successful Vendor and the City; and the successful Vendor must comply with the equal
employment opportunity condition in the execution of the contract.
CONFLICT OF INTEREST DISCLOSURE
The Conflict of Interest Disclosure Statement included herein is a condition of the bid. This form shall be filled out
by the vendor even if no conflicts exist and returned with bid.
E-VERIFY
Pursuant to IC 22-5-1.7 all public contracts for services entered into or renewed after June 30, 2011 must
contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall
submit an affidavit of compliance that provides vendor acknowledgment of and commitment to the E-Verify
Program.
MINORITY & WOMEN BUSINESS ENTERPRISE UTILIZATION
The City of Evansville and Vanderburgh County is committed to achieving significant utilization of Minority and
Women Business Enterprises (M/WBE) in the community's purchasing efforts. Goals have been established to
provide an atmosphere of equal opportunity for all vendors to participate in procurement opportunities
including the purchasing of products, services and public works contracts. (See Board of Public Safety/City of
Evansville Municipal Code 3.90.110-180)
LAWS
Vendors shall comply with all applicable Federal, State, City and City laws, ordinances and regulations

applicable to the bidding and performance of the contract(s).
EVANSVILLE MUNICIPAL CODE 3.95.020
3.95.20 Random drug testing program required.
1. No board, commission or other agency of the City shall award a contract for a public works project to a
contractor unless the contractor and every subcontractor doing construction work on the project has
in place at the time of submission of his bid or bid a random drug testing program which shall at a
minimum meet the following qualifications and criteria:
a. The contractor shall maintain a random drug testing program, and the program shall be
reduced to writing;The drug testing program shall contain at least a five-drug panel that tests
for the following drugs: amphetamines, cocaine, opiates (92,000 ng/mL), PCP and THC;
b. All the employees of the contractor are subject to at least annual testing, and at least one-
twelfth of 25 percent of the employer's total workforce shall be selected randomly each
month for testing; and
c. The random drug testing program operated by the contractor shall contain a progressive
discipline component for employees who fail the drug test that meets at least the following
minimum steps:
* The first positive test shall result in a 30-day period of ineligibility for work, and upon
returning to work, one year of unannounced follow-up testing;
* A second positive test shall result in a 90-day period of ineligibility for work, and upon
returning to work, one year of unannounced follow-up testing;
d. A third positive test shall result in a one-year period of ineligibility for work, and upon returning
to work, one year of unannounced follow-up testing; and
* Any subsequent positive test shall be treated the same as a third positive test.
At the discretion of the employer, the discipline issued above may include more severe discipline, including, but
not limited to, dismissal of the employee.
2. Failure to provide evidence of the contractor's random drug testing policy or program shall result in a
rejection of the bid. Submitting false information concerning compliance with the requirements of this
chapter shall result in the rejection of the bid or cancellation of the contract if an award has been made
prior to determining the information is false by the board, commission or agency. In such event, the
contractor shall be paid only for the work done prior to cancellation of the contract.
3. This section shall be applicable only to construction contracts where the cost of the contract is more
than $10,000. [Ord. G-2004-16, passed 10-20-04. 1983 Code 5.60.02.]