Statewide Cloud Faxing Services
Statewide Cloud Faxing provided as a service.
6/19/2020 12:00 AM MDT
8/17/2020 5:00 PM MDT
Invitation to Bid
Phone +1 208-332-1603
0% 0, Net 30
Facsimile (Fax) Services
Communication Boards: Fax, Modem (Internal), Etc.
Communication Boards: Fax, Modem (Internal),etc Envir. Cert.
Communication Boards: Fax, Modem, Network Cards, Etc.
Fax Machines, Parts and Supplies
Facsimile (Fax) Paper (Including Recycled)
27 July 2020
The Division of Purchasing (DOP) is requesting bids from qualified vendors to provide Cloud Faxing Services
(“Service”) for statewide use, as further detailed in the sourcing event.
NOTE: THE FULL SOURCING EVENT IS ONLY AVAILABLE BY LOGGING INTO
IPRO AT https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateofIdaho. SUPPLIERS THAT
ONLY VIEW THE DOCUMENTS AVAILABLE FROM THE PUBLIC WEBSITE, AND DO NOT LOGIN TO IPRO, MAY NOT
HAVE ACCESS TO ALL DOCUMENTS (INCLUDING ATTACHMENTS, Q AND A, AND MORE). IT IS THE SUPPLIER’S
SOLE RESPONSIBILITY TO ENSURE ACCESS TO THE FULL SOURCING EVENT BY LOGGING INTO IPRO; THE
STATE WILL NOT BE RESPONSIBLE FOR A SUPPLIER’S INABILITY TO ACCESS INFORMATION THAT IS
AVAILABLE BY LOGGING IN.
Required to View Event
Required to Enter Bid
1. Please download and acknowledge receipt of the attached Solicitation Instructions to Vendors
2. Please download and acknowledge receipt of the ITB Administration document.
3. Please download and confirm your agreement to the Terms and Conditions for the ITB.
4. Please download and confirm your agreement to the Special Terms and Conditions for the ITB.
Please download and acknowledge receipt of the attached Insurance Requirements. Note: Suppliers that
do not currently hold the type/level of insurance required are strongly encouraged to contact an insurance
5. representative to obtain a quote prior to submitting a proposal. An awarded contractor’s inability to obtain
the required insurance may be grounds for termination of the contract for cause and may affect the
evaluation of that supplier’s responsibility on future sourcing events.
Download the attached Signature Page, complete and sign, and upload completed form under Supplier
27 July 2020
1. ATTACHMENT 1 – BIDDER'S QUESTIONS
2. ATTACHMENT 2 - MODIFICATION AND EXCEPTION FORM
3. APPENDIX A - IDAHO TERMS AND CONDITIONS BACKGROUND AND LIMITATIONS
27 July 2020
Group 1: Technical Requirements
Scope of Work: Please confirm that you have downloaded and reviewed the Scope of Work
for this ITB.
Do the services you are offering meet the Scope of Work in this ITB?
If the goods offered deviate at all from the Scope of Work in this ITB, upload documentation
identifying the deviations and explain why the deviations should be considered minor (why
the offered goods should be considered functionally equivalent.)
The Contractor(s) must accept orders from and extend contract terms, conditions and prices
to all “Public Agencies” as defined in the Administrative Document. Do you accept to extend
the contract terms, conditions, and prices to all "Public Agencies" as defined in the
The Contractor(s) must have implemented and maintained a Cloud Faxing Service for a
centralized agency with multiple sub agencies. Have you implemented and maintained a
Cloud Faxing Service for a centralized agency with multiple sub agencies?
The Contractor(s) must have provided service to a customer with a minimum volume level of
100,000 faxes per month. Have you provided service to a customer with a volume level of at
least 100,000 faxes per month?
The Contractor(s) must provide volume discounts based on the State meeting certain
volume targets. Are you willing provide volume discounts based on the State meeting certain
To be eligible for award, the Contractor(s) must have two (2) years experience working with
customers. Do you have two (2) years experience working with customers?
Group 2: Bid Schedule
Please download the attached Bid Schedule, review, and upload your completed Bid
(If you have a complex Bid Schedule attach it here. If not delete this section and enter your
items in the Items tab.)
27 July 2020