STATESBORO CITY HALL STAIR RENOVATION

PROJECT MANUAL
STATESBORO CITY HALL
STAIR RENOVATION
STATESBORO, GEORGIA
Prepared by
DPR ARCHITECTURE, INC.
12-A EAST GRADY STREET
STATESBORO, GEORGIA
912.764.6288
COMMISSION NO. 2440 15 MARCH 2026

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
SECTION A - INVITATION TO BID:
1. There is a mandatory pre-bid meeting on site Thursday May 21st at 2:00 PM. The project location is 50
A East Main St. Statesboro GA 30458. Sealed bid proposals for The Statesboro City Hall Stair Renovation for
City of Statesboro, GA. will be accepted by the City, until 10:00 AM on June 4th, 2026. Bids will be opened
and read out-loud in the Municipal Courthouse located at 22 W. Grady St Statesboro, GA
30458 at 10:01 AM on Thursday June 4th, 2026.
SUBMITTAL INSTRUCTIONS
The submittal shall be provided on 8.5"x11" pages with minimum font size of 10. Provide three hard copies of the
submittal and one digital copy on a USB drive in a sealed envelope(s). Also provide three copies of the cost pro-
posal with one digital copy on USB Drive in a sealed envelope(s). Submittals shall be delivered to Darren Prather,
City of Statesboro Director of Central Services, 22 West Grady Street, Statesboro, GA 30458
2. The City of Statesboro is soliciting bids from experienced and qualified General Contractors who are interested
in submitting a proposal and entering into a contract for the Statesboro City Hall, Stair Renovation. The project
consists of : Selective steel demolition, power brushing all steel components installing steel treads and painting ex-
isting steel stairs.
3. Digital Bid documents may be acquired from the architect at no cost to the contractor. The architect is DPR Ar-
chitecture, 12 A E. Grady Street
Statesboro GA, 30458. (912)764-6288 No refund for returned plans. Forward all questions to the architect.
4. Bids must be filed on Form C (Section C "Proposal Form"). Proposal Forms must be accompanied by a Bid
Bond in an amount not less than five (5%)
percent of the Base Bid. Both Performance and Payment Bond will be required in an amount equal to one hundred
(100%) percent of the contract price.
5. Owner reserves the right to reject any or all Bids, including without
limitation, the rights to reject any or all nonconforming, nonresponsive,
unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the
best interest of the owner to make an award to that Bidder, whether because the Bid is not responsive or the Bidder
is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by
the Owner.
6. It is understood and agreed that the bidder agrees that this bid shall be an option, which is hereby given to the
Owner to accept or reject this bid at any time within sixty (60) calendar days from the date on which it is opened
and read. It is expressly covenanted and agreed that this proposal is not subject to withdrawal by the bidder during
the term of said option. The party submitting the bid is solely responsible for delivering the bid to the exact loca-
tion and by the time stated.
INVITATION TO BID 1

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
SECTION B - INSTRUCTIONS TO BIDDERS:
PART 1 - PRE-BID CONSIDERATIONS:
1.1 PROPOSALS:
Proposals, to be entitled to consideration, shall be made in accordance with the following items:
[A] A Proposal shall be submitted on the Section C (Proposal Form). Additional copies of the form
may be obtained from the Architect or exact representation may be reproduced.
[B] Each Proposal shall represent the price of all items included in the Contract Documents. All
blank spaces in the form shall be completed in English. Costs shall be stated in both words and numbers.
Signatures shall be written in longhand (unless legally represented in another fashion). Officers for a
corporation or members of a partnership signing bids must file with each bid a certified copy of their
power of attorney to sign bids. The completed form shall be submitted without interlineations, alterations,
erasures or modifications of any kind. Failure to comply with the aforesaid requirements shall render the
Proposal irregular and shall be cause for rejection of the bid.
[C] Proposals shall be submitted in a sealed, opaque envelope labeled with the following information
on the front cover:
[1] The words "PROPOSAL FOR CONSTRUCTION".
[2] Name of project as stated in Section C "PROPOSAL FORM".
[3] Address at which bids are to be received as indicated in Section A "INVITATION
TO BID".
[4] Name and address of bidder.
[D] Performance Bond and Labor and Material Payment Bond shall be required.
[E] Date, location and time at which the Proposals will be received, shall be as indicated in Section A
"INVITATION TO BID". If circumstances prevent attendance during bid opening, bidding contractor
may deliver his Proposal to the Architect at any hour prior to bid time.
1.2 DISCREPANCIES OR OMISSIONS IN CONTRACT DOCUMENTS:
Discrepancies or omissions discovered in the Contract Documents should be reported
immediately to the Architect, DPR ARCHITECTURE, Inc. (912) 764.6288, STATESBORO,
GEORGIA, 30458, in writing. Time permitting, the Architect will forward corrected instructions
or interpretations to all bidders in the form of an Addendum. Neither the Owner nor the Architect
will be responsible for oral instructions or interpretations of the Contract Documents.
1.3 ADDENDA:
Addenda is a descriptive and/or graphic change or modification to the Contract Documents. It is
covered by the Proposal and should be represented as a part of the Base Bid. Addenda are issued by the
Architect during bidding period and within seventy-two (72) hours of bid time, and are forwarded by
email.
SECTION B - INSTRUCTIONS TO BIDDERS 1

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
1.4 PRIOR APPROVAL OF MANUFACTURERS:
Prior approval of manufacturers shall be required in all cases for manufacturers not listed on the
approved manufacturers list in sections of the specifications, where such lists are included. To receive
consideration, requests for approval must be in the hands of the Architect no later than ten (10) days prior
to the bid date. Response to request will be made by Addenda. Sections not having an approved
manufacturer's list shall require no prior approval.
1.5 PRIOR APPROVAL OF PRODUCTS:
Prior approval of products shall not be required of the manufacturers listed on the approved
manufacturer's list in sections of the specifications where such lists are included. In addition, prior
approval of products shall not be required in sections where no approved manufacturers list is included
and where products are described. However, this does not alleviate the Contractor's responsibility for
providing a project judged by the Architect to be equal to that specified.
1.6 BIDDING DOCUMENTS:
Complete bidding documents will be distributed to the bidders by architect.
** NOTE ** Careful examination of the Contract Documents as well as the proposed site is
suggested prior to submission of Proposal.
PART 2 - BID CONSIDERATIONS:
2.1 SUBMISSION OF PROPOSAL:
The Proposal shall be presented to the Architect no later than the date and time indicated in
Section A "INVITATION TO BID". Late Proposals will NOT be accepted.
2.2 WITHDRAWAL OF PROPOSAL:
No Proposal may be withdrawn once the bidding time has expired for sixty (60) days from the
date and time of bid opening. The bidding Contractors and Sureties are advised that the Owner may not
allow for a withdrawal or modification to bids based on negligence or pleas of error in the Proposal
preparation.
2.3 OPENING OF PROPOSALS:
The Proposals will be opened and read as stated in Section A "INVITATION TO BID". If "Base
Bid Price" must be reduced, the Deductive Alternates listed will be exercised in numerical ascending
order until budgeted funds are available for the amount of award.
2.4 ACCEPTANCE OF PROPOSALS:
The Contract will be awarded to the contractor selected by the owner.
PART 3 - POST BID CONSIDERATIONS:
3.1 CONTRACT FORM:
The "Contract Form" will be the latest edition of the "Standard Form of Agreement Between
Contractor and Owner", as published by the American Institute of Architects. This form will be used
when stipulated sum forms the basis for payment.
SECTION B - INSTRUCTIONS TO BIDDERS 2

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
3.2 LIST OF SUB-CONTRACTORS:
A list of sub-contractors will be required of the successful bidder as a pre-requisite to the award
of the Contract. All sub-contractors must be competent, responsible and acceptable to the Owner and
Architect.
3.3 CERTIFICATES OF INSURANCE:
Policies or Certificates of Insurance as described in Article 11 of the General and Supplementary
Conditions will be required of the successful bidder as a pre-requisite to the award of the Contract.
3.4 BONDS:
Performance Bond and Labor and Material Payment Bond as described in Article 11 of the
General and Supplementary Conditions will be required of the successful bidder as a prerequisite to the
award of the Contract.
3.5 CONTRACTOR'S REQUEST FOR PAYMENT:
Payment to the Contractor will be performed as described in Article 9 of the General and
Supplementary Conditions.
3.6 CHANGES IN THE WORK:
Changes to the work will be performed as described in Article 7 of the General and
Supplementary Conditions.
3.7 WARRANTIES / GUARANTEES:
[A] The Contractor shall warrant, as required by execution of the Contract, all work
performed as a part of the Contract for one (1) year following the date of the final acceptance of the work
by the Owner. The Contractor shall insure that the work executed is free from defects of materials and
workmanship and shall, for the same period, repair or replace the defective work to the satisfaction of and
at no additional expense to the Owner. In addition, the Contractor shall pay for any damage to other work
or equipment resulting from defects in his work.
[B] Guarantees or warranties specified for periods longer than the one (1) year shall be so
provided for the longer period stated.
[C] The Contractor's liability for the above stated warranty shall extend only to the work that
fails while in normal use or operation. Work that fails as a result of abuse or neglect by the Owner will
nullify the Contractor's liability for that item.
(END OF SECTION)
SECTION B - INSTRUCTIONS TO BIDDERS 3

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
SECTION C - PROPOSAL FORM:
DATE:__________________________
City of Statesboro
50 A East Main Street
Statesboro GA 30448
RE: Statesboro City Hall Stair Renovation for City of Statesboro, GA
Gentlemen:
Having carefully examined the Project Manual entitled, "Statesboro City Hall Stair Renovation for City of Statesbo-
ro", and all related documents similarly entitled and numbered in Section "General Description of the Project", dated
15 March 2026 and Addendum No.(s):
as well as the premises and conditions affecting the work, the Undersigned proposes to furnish all ser-
vices, labor and materials called for by them for the entire work, in accordance with said documents for
the sum of:
____________________ DOLLARS ($ _____ )
which sum is hereinafter called the "BASE BID".
Alternates:
For and in consideration of the sum of $1.00, the receipt of which is hereby acknowledge, the undersigned
agrees that this Proposal may not be revoked or withdrawn after the time set for receiving of bids, but
shall remain open for acceptance for a period of sixty (60) days following such time.
In case he is notified in writing by mail, telephone, or delivery, of the acceptance of this Proposal within
sixty [60] days after the time set for receiving bids, the undersigned agrees to execute within ten [10] days
a Contract (Form of Agreement Between Contractor and Owner, AIA Document A101) for the work for
the above stated compensation.
The undersigned agrees to commence actual physical work on the site with an adequate work force and
equipment within ten [10] days of a date to be specified in a written order of the Owner and to complete
fully all work in consecutive calendar days from and including said date.
Insurance, Performance Bond and Labor and Material Payment Bond shall be required.
The Bidder submits the following statement of bidder's qualifications for consideration of the Owner.
Section C Proposal Form 1

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
BIDDER'S QUALIFICATIONS
[TO BE SUBSCRIBED AND SWORN TO BEFORE A NOTARY PUBLIC]
NAME OF BIDDER:
STREET ADDRESS:
MAILING ADDRESS:
TELEPHONE NUMBER:
WHEN ORGANIZED:
WHERE INCORPORATED:
NUMBER OF YEARS ENGAGED IN THE CONTRACTING BUSINESS UNDER THE
PRESENT FIRM NAME:
CREDIT AVAILABLE FOR THIS CONTRACT:$
CONTRACTS NOW IN HAND:$
PLAN OF ORGANIZATION (PROPRIETORSHIP, PARTNERSHIP, CORPORATION):
THE BIDDER HAS NEVER REFUSED TO SIGN A CONTRACT AT THE ORIGINAL BID. THE BIDDER
HAS NEVER BEEN DECLARED IN DEFAULT ON A CONTRACT:
REMARKS:
DATE:
FIRM NAME:
BY:
TITLE:
NOTARY PUBLIC
THE FOREGOING STATEMENT OF QUALIFICATIONS IS SUBMITTED UNDER OATH.
RESPECTFULLY SUBMITTED,
NAME:
ADDRESS:
BUSINESS TELEPHONE NO.
BY:
TITLE:
THE FULL LEGAL NAMES AND ADDRESSES OF PERSONS AND FIRMS INTERESTED IN THE
FOREGOING BIDS AS PRINCIPALS ARE AS FOLLOWS:
Section C Proposal Form 2

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
SECTION D - GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION:
The standard form (AIA DOCUMENT #A201) of the American Institute of Architects, Fifteenth Edition
(2017), composed of fifteen (15) Articles and forty (40) pages and entitled "General Conditions of the
Contract for Construction", shall be hereinafter referred to as the "General Conditions". They shall form the
General Conditions of the Contract and shall apply to the General Contractor, subcontractors and sub-
subcontractors.
Where any article, paragraph, or clause in the General Conditions is supplemented by a designated provision
of the Supplementary General Conditions, provisions of such article, paragraph, sub- paragraph, or clause
shall remain in effect and the Supplementary Provisions shall be considered as added thereto. Where any
article, paragraph, or clause in the General Conditions is amended, deleted, or superseded by the
Supplementary General Conditions, the provisions of such article, paragraph, or clause not so amended,
deleted, or superseded shall remain in effect.
One (1) copy of the General Conditions will be forwarded to any General Contractor free of charge, upon
request.
(END OF GENERAL CONDITIONS)

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
SECTION E - SUPPLEMENTARY CONDITIONS OF THE CONTRACT FOR CONSTRUCTION
ARTICLE 1 - CONTRACT DOCUMENTS:
PARAGRAPH 1.2 - EXECUTION, CORRELATION AND INTENT: SUPPLEMENT AS FOLLOWS:
Disputes arising from discrepancies in the Contract Documents shall be resolved in accordance with
the following:
[A] Where discrepancies on the drawings exist between dimensions and scale, dimensions shall
govern.
[B] Where discrepancies on the drawings exist, indicating identical work between small scale
details and large scale details, large scale details shall govern.
[C] Where discrepancies exist between the drawings and the specifications, the specifications
shall govern.
ARTICLE 2 - OWNER:
ARTICLE 3 - CONTRACTOR:
PARAGRAPH 3.12 - SHOP DRAWINGS, PRODUCT DATA AND SAMPLES: SUPPLEMENT AS
FOLLOWS:
Preparation and submission of shop drawings, product data and samples shall conform with sub-
section Shop Drawings, Product Data, and Samples included as a part of Section "Incidental Work".
PARAGRAPH 3.15 - CLEANING-UP: SUPPLEMENT SUBPARAGRAPH 3.15.1 AS FOLLOWS:
Remove debris and stains from all exposed surfaces, clean all glass surfaces, vacuum all carpets and
leave all other floor surfaces broom clean. Remove all exposed labels from plumbing fixtures and glass
surfaces. If a portion of the premises is to be occupied prior to completion of entire work, portion to be
occupied shall be cleaned, as described herein, prior to final inspection of that portion by the Architect. Upon
completion of entire work, and prior to final inspection by the Architect, Contractor shall be responsible for
cleaning only that portion not occupied by the Owner.
ARTICLE 7 - CHANGES IN THE WORK:
PARAGRAPH 7.3 - CONSTRUCTION CHANGE DIRECTIVES: SUPPLEMENT SUB- PARAGRAPHS
7.3.3 AND 7.3.4 AS FOLLOWS:
The Contractor shall add to the net additional cost of labor performed and materials installed by his
own forces twenty (10%) percent of those net additive costs to cover overhead and profit combined.
Similarly, any subcontractor shall add to the net additional cost of labor performed and materials installed by
his own forces twenty (10%) percent of those net additive costs to cover overhead and profit combined. The
Contractor shall add to the amount due any subcontractors for extra work seven and one-half (7-1/2%) percent
of that amount to cover the Contractor's overhead and profit.
SECTION E - SUPPLEMENTARY CONDITIONS 1

Comm. No. 2440 Statesboro City Hall Stair Renovation 15 March 2026
In addition to the cost of profit and overhead, costs resulting from work added to the Contract may
include cost of materials, including sales tax and cost of delivery, cost of labor, including social security, old
age, and unemployment insurance and fringe benefits required by agreement or custom, worker's or
workmen's compensation insurance, bond premiums, rental value of equipment and machinery, and additional
costs of supervision and field office personnel directly attributable to the change.
The costs resulting from work deducted from the Contract (CREDIT) shall be all costs included
above less profit and overhead.
PARAGRAPH 7.3.10: ADD THE FOLLOWING:
The allowance for the combined overhead and profit included in the total cost to the Owner shall be
based on the following schedule:
1. For the Contractor, for work performed by the Contractor's own forces 10 percent of the cost.
2. For the Contractor, for work performed by the Contractor's Subcontractor, 7.5 percent of the
amount due the Sub-Contractor.
3. For each Subcontractor or Sub-subcontractor involved, for work performed by that
Subcontractor's or Sub-subcontractor's own forces, 10 percent of the cost.
5. Cost to which overhead and profit is to be applied shall be determined in accordance with
Subparagraph 7.3.6.
6. In order to facilitate checking of quotations for extras or credits, all proposals, except those so
minor that their propriety can be seen by inspection, shall be accompanied by a complete itemization
of costs including labor, materials and Subcontractors. Labor and materials shall be itemized in the
manner prescribed above. Where major cost items are Subcontractors, they shall be itemized also. In
no case will a change involving over $100.00 be approved without such itemization.
7. The costs resulting from work deducted from the Contract (CREDIT) shall be all costs included
above less profit and overhead.
ARTICLE 9 - PAYMENTS AND COMPLETION:
PARAGRAPH 9.3 - APPLICATION FOR PAYMENT: SUPPLEMENT SUB-PARAGRAPH 9.3.1 AS
FOLLOWS:
Itemized application for payment shall be due by the fifth (5th) day of each month and shall represent
work performed and materials and equipment stored in accordance with the Contract Documents during the
month immediately preceding submission of application.
An "Affidavit", a copy of which is on PAGE 4 shall accompany all applications for payment
beginning with the second month for which application for payment is made. Enclosed with the Contractor's
copy of the Certificate of Payment, beginning with the first application for progress payment, shall be a blank
copy of said Affidavit to be completed and submitted as a part of the following month's application for
payment.
PARAGRAPH 9.4 - CERTIFICATE FOR PAYMENT: SUPPLEMENT SUB-PARAGRAPH 9.4.1 AS
FOLLOWS:
A blank "Affidavit" provided for use as a part of the following month's application for payment will
be provided to the Contractor by the Architect and will accompany the contractor's monthly copy of the
Certificate for Payment or Architect's written notice to the Contractor stating why the Certificate of Payment
is being withheld.
SECTION E - SUPPLEMENTARY CONDITIONS 2