Statehouse Staging Components
| Agency: | Pulaski County |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| Posted Date: | Apr 19, 2024 |
| Due Date: | May 9, 2024 |
| Solicitation No: | 2024-064 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
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Contact Information
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Attachment Preview
2024-064
Statehouse Staging Components
Issue Date: 4/19/2024
Questions Deadline: 5/2/2024 05:00 PM (CT)
Response Deadline: 5/9/2024 02:00 PM (CT)
Little Rock Advertising and Promotion Commission
Contact Information
Contact: Chris Phillips
Address: 101 S. Spring Street
Suite 400
Little Rock, AR 72201
Phone: (501) 370-3214
Email: purchasing@littlerock.com
Page 1 of 6 pages
Deadline: 5/9/2024 02:00 PM (CT)
2024-064
Event Information
Number:
2024-064
Title:
Statehouse Staging Components
Type:
LRCVB - Invitation to Bid
Issue Date:
4/19/2024
Question Deadline: 5/2/2024 05:00 PM (CT)
Response Deadline: 5/9/2024 02:00 PM (CT)
Notes:
The Little Rock Convention & Visitors Bureau (“LRCVB”) desires to solicit bids to
award a contract to qualified vendors to provide the purchase of various Sico
Staging Components. This bid will be awarded by line item to the firm most
competitive for that item.
Electronic proposals are HIGHLY encouraged as it expedites the bidding process
and helps to alleviate errors.
Manual responses will be accepted. Identify bid number as well as closing date and
time must be included on the outside of the envelope containing your bid response.
Bids not sealed or received after the date and time of the bid opening will not be
accepted or opened. Bids should be sealed and either hand delivered, delivered by
parcel carrier such as FedEx or UPS, or by courier to:
Purchasing Department
Little Rock Convention & Visitors Bureau
101 S. Spring Street
Little Rock, AR 72201
Please indicate bid number on front of response envelope.
The successful bidder shall furnish all labor, tools, equipment and incidentals
necessary to complete the work. This contract is for the duration of the job until
completion. Prices are to be held firm for 90 days and should not include taxes or
shipping.
We look forward from hearing from everyone.
Bid Attributes
1 Terms and Conditions
TERMS AND STANDARD CONDITIONS
LITTLE ROCK CONVENTION & VISITORS BUREAU
PLEASE READ CAREFULLY
1. When submitting an “Invitation to Bid,” the bidder warrants that the commodities covered by the bid shall be
free from defects in material and workmanship under normal use and service. In addition, bidder must deliver
new commodities of the latest design and model, unless otherwise specified in the “Invitation to Bid.”
2. Prices quoted are to be net prices, and when an error is made in extending total prices, LRCVB may accept
the bid for the lesser amount whether reflected by extension or by the correct multiple of the unit price.
3. Discounts offered will be taken when LRCVB qualifies for such. The beginning date for computing discounts
will be the date of invoice or the date of delivery and acceptance, whichever is later.
Page 2 of 6 pages
Deadline: 5/9/2024 02:00 PM (CT)
2024-064
4. When bidding other than the brand and/or model specified in the “Invitation to Bid,” the brand and/or model
number must be stated by the item in the “Invitation to Bid,” and descriptive literature be submitted with the
bid.
5. LRCVB reserves the right to reject any and all bids.
6. The Purchasing office reserves the right to award items, all or none, or by line items (s).
7. Quality, time and probability of performance may be factors in making an award.
8. Bid quotes submitted will remain firm for 90 calendar days from bid opening date; however, the prices may
remain firm for a longer period of time if mutually agreeable between bidder and LRCVB.
9. Bidder must submit a completed, signed copy of the front page of the “Invitation to Bid,” and must submit any
other information required in the “Invitation to Bid”.
10. In the event a contract is entered into pursuant to the “Invitation to Bid,” the bidder shall not discriminate
against any qualified employee or qualified applicant for employment because of race, sex, color, creed,
national origin or ancestry. The bidder must include in any and all subcontracts a provision similar to the
above.
11. Sales or Use Tax is not to be included in the bid price, but is to be added by the vendor to the invoice billing
to LRCVB. Although Use Tax is not to be included in the bid, vendors are to register and pay tax direct to the
Arkansas State Revenue Department.
12. Prices quoted shall be “Free on Board” (F.O.B.) to destination at designated LRCVB facility in Little Rock.
Charges may not be added after the bid is opened.
13. In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any
of such bidders or split in any proportion between them at the discretion of the Purchasing Division.
14. Specifications furnished with this Invitation are intended to establish a desired quality or performance level, or
other minimum dimensions and capacities, which will provide the best product available at the lowest possible
price, other than designated brands and/or models approved as equal to designed products shall receive
equal consideration.
15. Samples of items when required must be furnished free, and, if not called for within 30 days from date of bid
opening, will become property of LRCVB.
16. Bids received after stated time for opening will not be considered.
17. Guarantees and warranties should be submitted with the bid, as they may be a consideration in making an
award.
18. CONSTRUCTION
A. When noted, the Contractor is to supply LRCVB with evidence of having and maintaining proper and
complete insurance, specifically Workman’s Compensation Insurance in accordance with the laws of the State
of Arkansas, Public Liability and Property Damage. All premiums and cost shall be paid by the Contractor; in
no way will LRCVB be responsible in case of accident.
B. When noted, a certified check or bid bond in the amount of 5% of total bid shall accompany bid.
C. A Performance Bond equaling the total amount of any bid exceeding $20,000 must be provided for any
contract for the repair, alteration or erection of any public building, public structure or public improvement
(pursuant to Act 351 or 1953 as amended by Act 539 of 1979).
19. Liquidated Damages shall be assessed beginning on the first day following the maximum delivery or
completion time entered on the bid form and/or provided for by the plans and specifications.
20. Any ambiguity in any bid as the result of omission, error, lack of clarity or non-compliance by the bidder with
specifications, instructions and all conditions of bidding shall be construed in the light most favorable to
LRCVB.
21. The bid number should be stated on the face of the sealed bid envelope. If it is not, the envelope will have to
be opened to identify.
22. LRCVB encourages participation of small, minority, and woman own business enterprises in the procurement
of goods, services, professional services, and construction, either as a general contractor or sub-contractor.
It is further requested that whenever possible, majority contractors who require sub-contractors, seek
qualified small, minority, and woman businesses to partner with them.
I understand and accept the terms and conditions.
(Required: Check if applicable)
Bid Lines
Page 3 of 6 pages
Deadline: 5/9/2024 02:00 PM (CT)
2024-064
1
6' x 8' x 24"-32" 1800 dual height staging with black carpet. Will only accept new in box. No Alternates.
Quantity: 24 UOM: EA
Manufacturer: Sico
Manufacturer #: 1812-632B
Supplier Notes:
Price: $
Total: $
No bid
Additional notes
(Attach separate sheet)
Item Attachments
1800_InfoSheet-R1-WEB-1.pdf
Spec Sheet for 1800 Series Staging
Download
2 4' x 8' x 0"- 8"h universal folding leg ramp section with rails, enter/exit handles, and upper clamp. Will only accept
new in box. No Alternates.
Quantity: 2 UOM: EA
Price: $
Total: $
Manufacturer: Sico
Manufacturer #: SAR31A1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3 4' x 8' x 8"- 16"h universal folding leg ramp section with rails. Will only accept new in box. No Alternates.
Quantity: 2 UOM: EA
Price: $
Total: $
Manufacturer: Sico
Manufacturer #: SAR31B1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
4 4' x 8' x 16"- 24"h universal folding leg ramp section with rails. Will only accept new in box. No Alternates.
Quantity: 2 UOM: EA
Price: $
Total: $
Manufacturer: Sico
Manufacturer #: SAR31C1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5 4' x 8' x 24"- 32"h universal folding leg ramp section with rails. Will only accept new in box. No Alternates.
Quantity: 2 UOM: EA
Price: $
Total: $
Manufacturer: Sico
Manufacturer #: SAR31D1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 4 of 6 pages
Deadline: 5/9/2024 02:00 PM (CT)
2024-064
6 Ramp turnaround/ landing kit with handles, top/bottom clamps. Will only accept new in box. No Alternates.
Quantity: 2 UOM: EA
Price: $
Total: $
Manufacturer: Sico
Manufacturer #: 72112-2
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7 Guard rail truck. Will only accept new in box. No Alternates.
Quantity: 2 UOM: EA
Price: $
Manufacturer: Sico
Manufacturer #: 1412-001B
Supplier Notes:
Total: $
No bid
Additional notes
(Attach separate sheet)
8 Ramp Caddy for 4'w united, non-stacking (cap 6 units per caddy). Will only accept new in box. No Alternates.
Quantity: 2 UOM: EA
Price: $
Total: $
Manufacturer: Sico
Manufacturer #: SAC11R1-6BS1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 5 of 6 pages
Deadline: 5/9/2024 02:00 PM (CT)
2024-064
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