STATE OF CONNECTICUT
DEPARTMENT OF TRANSPORTATION
2800 BERLIN TURNPIKE
NEWINGTON, CONNECTICUT 06111
INVITATION TO BID
Date Advertised: June 3, 2020
Sealed bids for the construction of the following project(s) will be received by the Commissioner of
Transportation, by submitting the bid electronically (only) through the Bid Express Website (bidx.com).
PAPER BIDS WILL NOT BE ACCEPTED.
Bid Opening (Letting) Date and Time: Wednesday July 1, 2020 at 2:00 p.m. Bids will NOT be accepted after 2:00
pm. NO EXCEPTIONS. The official time is the Bid Express Letting time indicator. The bids will be publicly
opened and read in the CONFERENCE ROOM on the main floor. Apparent bid totals are available at
https://www.bidx.com/ct/main, by accessing the “Lettings” tab.
Proposal ID Number: 0034-0350
Project Scope Code: I
State Project Number(s) & Description: State Project No. 34-350; Construction of New Brookfield Repair
Facility in the Town of Brookfield.
Required Prequalification Work Classification(s): 25B Vertical Construction Intermediate
Federal-aid Project Number(s) & Funding Source: State
Pre-Bid Conference and/or Site Visit Information: N/A
District Number(s): 4 Thomaston
Contract DBE % Goal or SBE % Set-Aside: 25% SBE
DBE Submittal Requirements -
The two (2) lowest bidder’s DBE Commitment Approval Request form(s) meeting the established DBE contract
goal percentage or Good Faith Effort (GFE) Application Request including all “backup” documentation, as
applicable, are due to the Department no later than five (5) calendar days after the bid opening. It is highly
recommended that all bidders complete the required documentation during their bid preparation process in order
to meet the DBE submittal requirement. If not received on time your bid may be rejected as provided by Section
XI of the Construction Contract Bidding and Award Manual.
SBE Submittal Requirements -
The low bidder’s SBE Commitment Approval Request form(s) meeting the established SBE set-aside
percentage or Request for Waiver application are due to the Department no later than five (5) calendar days after
the bid opening. It is highly recommended that all bidders complete the required documentation during their bid
preparation process in order to meet the SBE submittal requirement. If not received on time your bid may be
rejected as provided by Section XI of the Construction Contract Bidding and Award Manual.
A list of bid items and quantities is attached. This list is NOT the official bid proposal form.
OFFICIAL BID PROPOSAL FORMS MUST BE REQUESTED – Please complete the Bid Proposal
Request Form (Part C) located on the DOT website at the following LINK -
http://www.ct.gov/dot/cwp/view.asp?a=2288&q=259262, and submit it by email to
DOTContracts@ct.gov. Please read the instructions on the Part C Form.
PLANS, SPECIFICATIONS & ADDENDA ARE AVAILABLE ON THE
CONTRACTING PORTAL FREE OF CHARGE
Secure Electronic Bidding with Bid Express (www.bidx.com): Please refer to the attached document entitled
“Electronic Bidding Instructions / Requirements for Bidders”.
Prequalification Requirements: Prospective bidders must be prequalified with the Department of
Transportation and have on file a sworn Statement (CON 16) by the time of the bid. In order to help ensure that
prospective bidders may become prequalified in time for the bid opening for a given contract, contractors should
be certain to return the Prequalification Application (CON 16) with all necessary information, signatures and
notarized documents, to the DOT Contracts Unit at least thirty (30) calendar days before requesting a bid
proposal form for that contract.
Bid Proposal Forms: All prospective bidders requesting to obtain the “official” Bid Proposal Form must
submit a completed Bid Proposal Request Form (Part "C") to the DOT Contracts Unit per the above
If the Bid Proposal Request Form (Part C) and the Contractor's Prequalification Application are found to be
satisfactory, the bidder will receive an email response from the Department approving the request to bid and
instructing the bidder to download the electronic Bid Proposal Form (aka EBSX file) from the Bid Express
Approved bidders will be required to download the official Bid Proposal Form (aka EBSX file) and associated
amendment files (.00#), if applicable, from the Bid Express website (bidx.com), only after they have received
the email response from the Department approving them to bid.
It is the bidder’s responsibility to ensure that they download the complete official Bid Proposal Form (EBSX
file) and any amendment files (.00#) associated with that specific Bid Proposal Form, from the latest letting
date. Amendment files (.00#) are posted to the Bid Express website when there is a change to the bid proposal
form, including a letting date change. The Department is not liable for the bidder’s failure to ensure that they
download the official Bid Proposal Form (EBSX file) and amendment files (.00#) from the Bid Express website.
NOTE: Prequalification status is confirmed every time a contractor submits a Request for Bid Proposal Form
(Part C). All bid proposals must be on the electronic bid form/file furnished by the Department of
Transportation. Official bid proposals are not included in the Plans and Specifications and are non-transferable.
DBE Participation: The contract goal for DBE participation equaling the percent (indicated above) of the total
Contract value has been established for this Contract. Compliance with this provision may be fulfilled when a
DBE or any combination of DBEs perform work under the contract in accordance with 49 CFR Part 26 Subpart
C Section 26.55, as revised.
The Department of Transportation hereby notifies all bidders that it will affirmatively ensure that in any contract
entered into pursuant to this advertisement, qualified Disadvantaged Business Enterprises, Small Contractor or
Small Contractor Minority Business Enterprises will be afforded full opportunity to submit bids in response to
this invitation and that they will not be discriminated against on the grounds of race, color, national origin, sex,
sexual orientation, mental retardation or physical disability including but not limited to blindness, in
consideration for an award.
FTA - Buy America Certificates and Certification Regarding Lobbying: These certifications are required
with all Federal Transit Administration funded projects. Please refer to funding source above to determine the
Bid Security: Except when otherwise specified in the bid documents, no proposal will be considered unless; (a)
it is accompanied by a proposal guaranty in the form of a bid bond from a surety company, satisfactory to the
Commissioner, on the form furnished by the Department, in an amount equal to at least 30% of the amount of
the bid; or (b) the bidder has on file in the Contract Section a current annual bid bond, satisfactory to the
Commissioner, on the form provided by the Department for an amount equal to at least 30% of the aggregate
amount of all current bids by the bidder for the Department's construction contracts.
When submitting the bid electronically through Bid Express (Bidx.com), bidders must scan and submit the bid
bond in PDF format, properly completed and signed, prior to the date and time of the bid opening, via a single
email to firstname.lastname@example.org. In the subject matter of the email please enter “Bid Bond – Project Number(s) xxxx-
xxxx”. The original signed bid bond will be required of the low bidder within 7 days after the bid opening.
DOT encourages bidders to file an “Annual” Bid Bond with the Department so that the bidder does not have to
submit a bid bond each time they bid on a specific project/proposal.
At the time of the bid opening, the surety must be a corporate surety licensed by the Insurance Commissioner of
the State of Connecticut and must hold a Certificate of Authority as an acceptable Surety and/or Reinsuring
Company acceptable to the Federal Department of Treasury. The surety's underwriting limitation must not be
less than the full amount required by the bond itself.
Pre-Bid Questions and Answers: Questions pertaining to DOT advertised construction projects must be
presented through the CTDOT Pre-Bid Q and A Website. The Department cannot guarantee that all questions
will be answered prior to the bid date. PLEASE NOTE - at 9:00 am Monday (i.e. typical Wednesday Bid
Opening) the project(s) being bid will be closed for questions, at which time questions can no longer be
submitted through the Q and A Website.
Answers may be provided by the Department up to 12:00 noon, the day before the bid. At this time, the Q
and A for those projects will be considered final, unless otherwise stated and/or the bid is postponed to a
future date and time to allow for further questions and answers to be posted.
If a question needs to be asked the day before the bid date, please contact the Contracts Unit staff and email your
question to email@example.com immediately.
Contractors must identify their company name, contact person, contact email address and phone number when
asking a question. The email address and phone number will not be made public.
The questions and answers (if any) located on the Q and A Website are hereby made part of the bid/contract
solicitation documents (located on the State Contracting Portal), and resulting contract for the subject project(s).
It is the bidder’s responsibility to monitor, review, and become familiar with the questions and answers, as with
all bid requirements and contract documents, prior to bidding. By signing the bid proposal and resulting
contract, the bidder acknowledges receipt of, and agrees to the incorporation of the final list of Q and A, into the
Contractors will not be permitted to file a future claim based on lack of receipt, or knowledge of the questions
and answers associated with a project. All bidding requirements and project information, including but not
limited to contract plans, specifications, addenda, Q and A, Notice to Contractors, etc., are made public on the
State Contracting Portal and/or the CTDOT website.
Any bidder that discovers an error in the bid proposal or contract documents, including but not limited to the
plans, must report that error in a letter to the Manager within two (2) business days of discovering the error. A
failure to do so may result in the Commissioner’s finding the contractor to be nonresponsible as the low bidder
for one or more Department contracts, and may be subject to other adverse action by the Department
Affidavits / Certifications / Affirmations (OPM Forms): As a result of Public Act 11-229, the process in
which the Department will receive Affidavits/Certifications/Ethics Affirmation Forms (OPM Forms), for the
purpose of contract bidding and contract award, has been revised. The new law greatly simplifies the
requirements and allows for the use of electronic Forms (PDFs). The following link will guide you to the
revised OPM Forms:
Under the new law, the Affirmation of Receipt of State Ethics Laws Summary (OPM Form 6) and the
Consulting Agreement Affidavit (OPM Form 5) will only have to be filed once and will be updated only if any
information on the form changes. The Gift and Campaign Contribution Certification (OPM Form 1) and
Nondiscrimination Certifications will be filed once per year, with any updates required upon changes to
information. Updates are required within 30 days of any change. The Forms are no longer contract specific, but
are required to be filed (uploaded) with the Department of Administrative Services (DAS) online system
(Biznet), prior to award and/or execution of any contract.
All bidders must upload the applicable/required “Forms” to the DAS online system (Biznet). Please access the
LINK to subscribe to Biznet and download the “Vendor Guide to Uploading Affidavits and Nondiscrimination
Forms Online (PDF)”. http://das.ct.gov/cr1.aspx?page=371
Once the “Forms” are on file with the DAS online system (Biznet), the contractor’s obligation is complete, until
the need for revisions/updates and/or new annual submission as required by the specific Form.
Prevailing Wage Rates: The minimum rates to be paid labor of the various classifications shall be in
accordance with current schedule of wages established by the State Labor Commissioner as provided in the
Connecticut General Statutes, as revised. The Contract Wage Certification Form is to be submitted to the Labor
Commissioner before the award of the contract.
Other Information: All bidders are required to inform themselves fully of the conditions relating to the
construction and labor under which the work will be or is now being performed and the contractor shall employ,
as far as possible, such methods and means in the carrying out of this work as will not cause interruption or
interference with any other contractor.
The Department, prior to the awarding of any contract, may require further financial and other information from
any applicant who becomes the low bidder for that contract. The Commissioner of Transportation reserves the
right to reject any and all bids.
Form Revised November 2019
STATE OF CONNECTICUT
DEPARTMENT OF TRANSPORTATION
PROJECT SCOPE CODE
For any questions regarding this project scope code, please contact the Transportation Manager of Contracts at (860) 594-
3390. Rev. 1/13/09