RFP TEMPLATE PUBLISHED BY DEPARTMENT OF JUSTICE AND DEPARTMENT
OF ADMINISTRATIVE SERVICES
STATE OF NEW HAMPSHIRE
FISH AND GAME DEPARTMENT
STATE LAND FRUIT TREE PRUNING
SECTION 1 – Overview and Schedule
A. Executive Summary
The New Hampshire Fish and Game Department (NHFG) is seeking THREE proposals for fruit
tree release and pruning on NH State land. NHFG is seeking vendors to (1) evaluate individual
trees for release and pruning needs, (2) create a written Pruning Plan which may span two or
more years, and (3) carry out the first year of the NHFG approved Pruning Plan; contracts may
be extended for up to two years at the State’s discretion. Pruning may generally occur from
February 1 – June 1 (see Scope of Work for more detail), and vendors must supply their own
equipment and PPE.
The following properties are included in this proposal:
• Henry Laramie Wildlife Management Area (WMA) (Map 1)
• Great Bay Farms WMA (Map 2)
• Conner Farm WMA (Map 3)
Access varies by site but vendors may be allowed to use an OHRV for transport as pre-approved
Due to COVID-19, there will be no mandatory onsite meetings scheduled for this RFP. All
proposers are strongly encouraged to visit the sites on their own prior to placing a bid.
The following table provides a Schedule of Events for this RFP through contract finalization and
approval. The Agency reserves the right to amend this Schedule at its sole discretion and at any
time through a published Addendum.
RFP Released to Proposers (Advertisement)
Proposer Inquiry Period Ends
Final Agency Responses to Proposer Inquiries
Proposers Submit Proposals
Estimated Notification of Selection and Beginning Contract
SECTION 2 - Description of Agency/Program Issuing the Request for Proposals
NHFG and the Department of Natural and Cultural Resources, Division of Forests and Lands
(DFL) collectively manage over 300,000 acres of land for forest and wildlife resources. Many of
those lands contain wild fruit trees with individual properties hosting from a single tree to old
orchards with dozens of trees. This project is intended to manage fruit trees through release and
pruning to maintain health and fruit production for use by wildlife. The current proposal will
occur on lands managed by NHFG; the project will be managed by NHFG. Future projects will
include DFL lands in addition to those owned by NHFG.
SECTION 3 – Proposed Scope of Work
A. RELEASE AND PRUNING NEEDS, OBJECTIVES, AND PLANS
The majority of fruit trees on State lands are apple or crabapple trees though there are scattered
pear, peach, and other soft mast trees. Most of the trees are old and overgrown, others were
planted in the late 70’s/early 80’s in an effort to increase food sources for wild turkey, while
others are sapling volunteers. Some are in the open while others have recently been released
through commercial timber sales or non-commercial habitat work, and many are still crowded
with overgrowth. Thus, there is some variation in age, size, condition, and structure of
individual trees resulting in variations in pruning needs.
Bradford pears should not be managed but reported to NHFG as these are an undesirable species
that have been included on the NH Invasive Species Watch List.
The contractor must have a clear understanding of the specific needs of the tree and the
objectives for pruning. Pruning objectives include:
1. Improve overall health;
2. Improve structural strength;
3. Prevention or mitigation of pest or disease;
4. Encouragement of fruit production by favoring branches with fruit spurs.
A written plan of work to be named (Property Name) Pruning Plan, for each site shall be
prepared by the contractor for NHFG that clearly identifies pruning objectives, pruning practices
to be used, and other specifications as outlined below. The Pruning Plan may span two or more
years. Proposed goals and practices shall be identified for each year included in the plan.
B. PRUNING PRACTICES
Vendors will adhere to the pruning guidelines as detailed in the USDA Forest Service
publication NA-FR-01-95 (Exhibit E or online at
https://www.fs.usda.gov/naspf/publications/how-prune-trees-na-fr-01-95) unless otherwise
specified in the Scope of Work. All employees of the contractor engaged in pruning fruit trees
on State land shall be familiar with pruning approaches (crown thinning, raising, or reduction)
and pruning methods.
1. WHEN TO PRUNE
Pruning may occur from February 1 – June 1, with the exception of during active
flowering to avoid flower damage. Pruning is preferred to occur during dormancy to
decrease the likelihood of fireblight infection. The window of time that pruning will
occur shall be included in the Pruning Plan.
2. AMOUNT OF PRUNING
Pruning shall be limited to the amount needed to accomplish the pruning objective. In
some cases, especially given the current condition of most fruit trees on State lands, it
may be best to complete pruning over a two- or three-year period. The Pruning Plan
prepared by the contractor shall include anticipated pruning specifications for each year.
Not more than 25% of living branches should be removed within an annual growing
season. The percentage of foliage removed shall be adjusted according to the health of
the tree. Individual trees with special considerations shall be identified in the written
3. SAFETY AND EQUIPMENT
The contractor is required to wear appropriate personal protective equipment (PPE)
including but not limited to safety glasses with side shields, hard hat, gloves, long-
sleeved shirt, long pants, and boots. The contractor is required to provide their own PPE,
pruning supplies, and equipment.
Pruning equipment shall be sharp and sized appropriately for the pruning cut. Avoid the
use of any pruning equipment that may cause damage to bark tissue. Pruning tools shall
be treated with a disinfectant before and after pruning trees. Diseased trees should be
pruned last to reduce chances of spreading disease. Care of pruning tools should be
included in the Pruning Plan.
4. WOUND TREATMENTS
Bark surrounding pruning cuts shall not be torn, shredded, stripped away, or otherwise
separated from the wood. Treatment of pruning wounds is not necessary.
SECTION 4 – Process for Submitting a Proposal
A. Proposal Submission, Deadline, and Location Instructions
Proposals submitted in response to this RFP must be received by NHFG no later than the time
and date specified in the Schedule section, herein. Proposals may be submitted by U.S. mail or
Electronic submittal by email to email@example.com is the preferred method of
Hard copy submittal must consist of at least one (1) original, including all required attachments.
Hard copy proposals must be addressed to:
New Hampshire Fish and Game Department
11 Hazen Drive
Concord, NH 03301
All Proposals must be clearly marked as follows:
STATE OF NEW HAMPSHIRE
STATE LANDS FRUIT TREE PRUNING
Unless waived as a non-material deviation in accordance with Section 6B, late submissions will
not be accepted and will be returned to the proposers unopened. Delivery of the Proposals shall
be at the Proposer’s expense. The time of receipt shall be considered when a Proposal has been
officially documented by the Agency, in accordance with its established policies, as having been
received at the location designated above. The Agency accepts no responsibility for mislabeled
mail, mail that is not delivered on time, or mail that is undeliverable for any reason. Any
damage that may occur due to shipping shall be the Proposer’s responsibility.
Proposers who are ineligible to bid on proposals, bids or quotes issued by the Department of
Administrative Services, Division of Procurement and Support Services pursuant to the
provisions of RSA 21-I:11-c shall not be considered eligible for an award under this proposal.
B. Proposal Inquiries
All inquiries concerning this RFP, including but not limited to, requests for clarifications,
questions, and any changes to the RFP, shall be submitted via email to the following RFP
designated Points of Contact: firstname.lastname@example.org.
Inquiries must be received by the Agency’s RFP Points of Contact no later than the conclusion of
the Proposer Inquiry Period (see Schedule of Events section, herein). Inquiries received later
than the conclusion of the Proposer Inquiry Period shall not be considered properly submitted
and may not be considered.
The Agency intends to issue official responses to properly submitted inquiries on or before the
date specified in the Schedule section, herein; however, this date is subject to change at the
Agency’s discretion. The Agency may consolidate and/or paraphrase questions for sufficiency
and clarity. The Agency may, at its discretion, amend this RFP on its own initiative or in
response to issues raised by inquiries, as it deems appropriate. Oral statements, representations,
clarifications, or modifications concerning the RFP shall not be binding upon the Agency.
Official responses by the Agency will be made only in writing by the process described above.
Vendors shall be responsible for reviewing the most updated information related to this RFP
before submitting a proposal.
C. Restriction of Contact with Agency Employees
From the date of release of this RFP until an award is made and announced regarding the
selection of a Proposer, all communication with personnel employed by or under contract with
the Agency regarding this RFP is forbidden unless first approved by the RFP Points of Contact
listed in the Proposal Inquiries section, herein. Agency employees have been directed not to
hold conferences and/or discussions concerning this RFP with any potential contractor during the
selection process, unless otherwise authorized by the RFP Points of Contact. Proposers may be
disqualified for violating this restriction on communications.
D. Validity of Proposal
Proposals must be valid for one hundred and eighty (180) days following the deadline for
submission of Proposals in Schedule of Events, or until the Effective Date of any resulting
Contract, whichever is later.