State Contingency Category List

Q22002517 State Contingency Category ListGeneral InformationSolicitation Number
Q22002517 version:
03 Status
ReleasedDepartmentState Procurement OfficeDivisionPurchasingIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 05/27/2022Amendment Date & Time05/14/2025 02:00 PMAmendment Reason
Addendum 3 is issued to revise the due date for vendor information. Vendors who are interested to be included in the new vendor list for the 2025 Hawaii hurricane season must submit their information via the online RFI form by 5/31/2025. For details and instructions, see Addendum 3_RFI_22010 attached below.Offer Due Date & Time05/26/2026 02:00 PMDescriptionThis is a Request for Information (RFI) and not a Request for Quote (RFQ).
This Request for Information (RFI No. 22010) replaces the previous Request for Information for a State Contingency Category List (RFI-15-003).
This RFI is issued by the State Procurement Office seeking general information from potential vendors for category listings in preparation for disasters, to include but not limited to hurricanes, tidal wave, tsunami, earthquakes in the State of Hawaii. There are thirty-eight (38) category listings.

Contact PersonSasaki, Carey AnnEmail careyann.r.sasaki@hawaii.gov Phone808-586-0575General CommentsIf vendors are interested to be on a published list of contingency contractors, they must fill out the RFI form at: https://forms.office.com/g/3VjgWVNq4A. Do not submit Offers in HIePRO.
Note: Instructions on the HIePRO Instructions tab do not apply to this RFI.

Procurement OfficerDonna Tsuruda-KashiwabaraAttachments RFI_22010_State Contingency Category List.pdf
Addendum 1_RFI_22010.pdf
Addendum 2_RFI No. 22010.pdf
Addendum 3_RFI_22010.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Sasaki, Carey Ann.

Q22002517 State Contingency Category ListLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Sasaki, Carey Ann.

Q22002517 State Contingency Category ListInstructions

• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• NOTE: The instructions on this page do not apply to this Request for Information (RFI No. 22010). Please go to General Information Tab and review Reason for Addendum, General Comments, and Attached Addendum for RFI No. 22010.