Starlight Pavement Reconstruction - Phase 2 Addendum 1

SECTION I: NOTICE OF INVITATION FOR BIDS
NO. B26-04-001 STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2, NAVAJO COUNTY, AZ
Notice is hereby given that the Navajo County Board of Supervisors is seeking bids from qualified
contractors proficient in pavement reconstruction for a project located near Starlight Ridge Road
within Navajo County, AZ.
INTERESTED OFFERORS MAY OBTAIN A COPY OF THIS SOLICITATION BY CALLING (928) 524-4100
OR MAY PICK UP A COPY OF THE BID PACKAGE AT 100 W. PUBLIC WORKS DR., HOLBROOK, AZ
86025 OR MAY DOWNLOAD THE PACKAGE AT:
https://www.navajocountyaz.gov/571/Procurement---Solicitations
Competitive sealed bids for the specified material or service shall be received by the Clerk of the
Board of Supervisor's Office at the Submittal Location below, until the time and date shown
below. Bids received by the correct time and date shall be publicly recorded. Navajo County takes
no responsibility for informing recipients of changes to the original solicitation document. Failure
to acknowledge receipt of addendums with the solicitation response may be grounds for deeming
submittal non-responsive.
Bids must be in the actual possession of the Clerk of the Board of Supervisor's Office at the
location indicated, on or prior to the exact time and date indicated below. Late proposals shall not
be considered. The official prevailing clock is located in the Clerk of the Board of Supervisor's
Office. Bids must be submitted in a sealed envelope. The IFB number and the bidder's name and
address should be clearly indicated on the outside of the envelope. Failure to clearly indicate IFB
number, name and address on the outside of the bid package or envelope may be cause for the
proposal to be deemed invalid. All proposals must be completed in ink or typewritten. Questions
must be addressed to the contact listed below.
IFB NUMBER: B26-04-001
IFB DUE DATE: May 28, 2026, AT 3:00 P.M. LOCAL AZ TIME
PUBLIC BID OPENING DATE: May 28, 2026, AT 3:15 P.M. LOCAL AZ TIME
SUBMITTAL LOCATION: Clerk of the Board of Supervisor's Office
100 E. Code Talkers Drive
P.O. Box 668 (USPS Mail)
Holbrook, Arizona 86025
MANDATORY PRE-SUBMITTAL
CONFERENCE: May 6, AT 2:00 P.M. LOCAL AZ TIME
Navajo County, Public Works Complex
100 W. Public Works Drive, Holbrook, AZ 86025
Online (Zoom): https://us06web.zoom.us/j/83392959909
Meeting ID: 833 9295 9909
DIRECT WRITTEN QUESTIONS TO: Kathleen Outland, Procurement Officer
(928) 524-4100
procurement@navajocountyaz.gov
Holbrook Tribune:
4/29/26 & 5/6/26 - Publication Date(s)
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 3 OF 44
NAVAJO COUNTY, ARIZONA

SECTION II: GENERAL PROVISIONS
STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2, NAVAJO COUNTY,
ARIZONA, CONTRACT #B26-04-001
This is an invitation for bids for the removal of existing pavement and failed subgrade, and installation of
new geogrid, aggregate base course, and asphalt. It is the Contractors responsibility to purchase all
necessary materials to complete this project. Each bidder must submit a complete proposal. Navajo
County will award to the lowest responsible, responsive bidder. Quantities in the contract documents are
estimates only. The contractor will be required to complete the project during the year within 90 calendar
days after Navajo County issues a Notice to Proceed, or as indicated in the Notice to Proceed. Navajo
County will work with the successful bidder on setting an effective date for the Notice to Proceed.
Navajo County may make such investigation as deemed necessary to determine the ability of the bidder to
perform the work, and the bidder shall furnish to Navajo County all such information and data for this
purpose. Navajo County reserves the right to reject any bid if the evidence submitted by, or investigation of,
such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of
the contract and to complete the work contemplated therein. Conditional bids will not be accepted.
Navajo County reserves the right to reject any or all proposals, to waive or decline to waive irregularities in
any bid, or to withhold the award for any reason it may determine, and also reserves the right to hold any or
all bids for a period of sixty days after the date of the opening thereof. No bidder may withdraw a bid during
this sixty-day period.
The Contractor shall furnish any and all plant materials, labor, construction equipment, and services,
required for performing all work for construction for "Starlight Pavement Reconstruction Phase 2 #B26-
04-001" in accordance with the plans and these specifications, and to completely and totally construct the
same and install the material herein for the Owner, in a workmanlike and a substantial manner and to the
satisfaction of the County Engineer, and strictly pursuant to and in conformity with the Specifications
prepared by the County Engineer, and with such modifications of the same and other documents that may
be made by the Owner through the County Engineer, or his properly authorized agents, as provided herein.
The contractor shall maintain insurance as stated in ADOT Standard Specifications Section 107.14
throughout the term of the contract.
It is the intention of Navajo County that prices quoted shall remain firm during the term of this contract.
All correspondence, invoices, bonds, insurance certificates, materials certifications, and other documents
shall be addressed to:
Navajo County Public Works Department
P.O. Box 668, Holbrook, AZ 86025
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 4 OF 44
NAVAJO COUNTY, ARIZONA

PROJECT SPECIFICATIONS
The work embraced herein shall be performed in accordance with the requirements of the
following documents.
* These General Provisions
* Plans and Drawings:
Wilson & Company - Starlight Pavement Reconstruction (28 Sheets)
o
Speedie & Associates - Geotechnical Report
o
Tensar - Geogrid Options
o
STANDARD SPECIFICATIONS
The following Standard Specifications are part of the bid and contract documents and shall be
considered as binding on the work as if reproduced herein. Wherever reference in these
Standards is made to Arizona Department of Transportation (ADOT), the Owner or the
Department, it shall imply Navajo County and/or the Navajo County Public Works Department.
The terms "Transportation Board" or "Transportation Commission" shall imply the Navajo County
Board of Supervisors:
* Arizona Department of Transportation (ADOT), Standard Specifications for Road and Bridge
Construction, Edition of 2021.
* Arizona Department of Transportation Materials Testing Manual Series 900
* Manual on Uniform Traffic Control Devices for Streets and Highways (with Arizona
Supplement), current edition
* Maricopa Association of Governments Uniform Specifications for Public Works Construction
(MAG)
BRAND NAME
The "brand name" descriptions used in the plans and specifications are intended to be descriptive
only and are to indicate the quality and characteristics of products that will be satisfactory. Bids
for products other than the referenced product will be considered for award if such products are
identified in the bid and are determined by the County to be acceptable alternates in all material
respects to the brand name product referenced. The vendor shall provide sufficient information to
enable evaluation by the County of the acceptability of the proposed product.
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 5 OF 44
NAVAJO COUNTY, ARIZONA

BID SUBMISSION
In submitting a bid, the holder of the proposal pamphlet shall completely execute the following
documents:
* Bidder Checklist, including acknowledgment of receipt of addenda
* Proposal
* Bid Schedule
* Surety (Bid) Bond
* Affidavit by Contractor Certifying That There Was No Collusion in Bidding for Contract
* Intentions Concerning Subcontracting
* Statement of Proposed Equipment
* Contractors Qualifications
ELIGIBILITY FOR COOPERATIVE PURCHASING:
The project does not qualify for Cooperative Purchasing.
PROPOSAL GUARANTY
Each bidder is advised that a proposal guaranty is required in an amount of not less than ten
percent (10%) of the full value of the bid.
CONTRACT DOCUMENTS
The bidder to whom an award is made will be required to execute a Performance Bond and a
Payment Bond, each having a penalty of one hundred percent (100%) of the amount of the
contract, an Insurance Certificate, and the Contract Agreement.
Sample copies of these documents are included in the Proposal Pamphlet, which is furnished to
prospective bidders.
The documents are identified as follows:
* Contract Performance Bond
* Labor and Materials Bond
* Contract Agreement
* Example Certificate of Insurance
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 6 OF 44
NAVAJO COUNTY, ARIZONA

DELIVERY OF PROPOSALS
For submittals made in accordance with Section 102.08 (B) of this document, each proposal,
together with the required proposal guaranty, shall be placed in an envelope and shall be sealed.
All proposals shall be submitted prior to the time specified for submission of bids and at the place
specified in the Notice of Invitation for Bids. Proposals received after the time set for opening the
bids will be returned to the bidder unopened.
The envelope shall be plainly marked "Bid for Starlight Pavement Reconstruction - Phase 2,
Contract #B26-04-001". All proposals shall be submitted prior to the time specified for submission
of bids and at the place specified in the Notice of Invitation for Bids. Proposals received after the
specified time will be returned to the bidder unopened. Bids will be publicly opened and read
aloud as specified in the "Notice of Invitation for Bids".
PROTESTS
A protest shall be in writing and shall be filed with the Procurement Manager. A protest of an
Invitation for Bid shall be received at the Department of Procurement not less than five (5) working
days before the Invitation for Bid due date. A protest of a proposed award or of an award shall be
filed within ten (10) days after issuance of notification of award or issuance of a notice of intent to
award, as applicable. A protest shall include:
A. The name, address, and telephone number of the protestant;
B. The signature of the protestant or its representative;
C. Identification of the Invitation for Bid or Contract number;
D. A detailed statement of the legal and factual grounds of protest including copies of relevant
documents; and
E. The form of relief requested.
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 7 OF 44
NAVAJO COUNTY, ARIZONA

ARIZONA DEPARTMENT OF TRANSPORTATION, STANDARD
SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, EDITION
OF 2021
The Arizona Department of Transportation, Standard Specifications for Road and Bridge
Construction, Edition of 2021 are modified as follows for the Starlight Pavement Reconstruction
- Phase 2 #B24-02-005, Navajo County, Arizona Contract:
SECTION 101 DEFINITIONS AND TERMS
101.02 DEFINITIONS
Add and/or change to the Standard Specifications:
Additive Alternate: An item that may be added to the contract for related work or for
alternate materials if the alternate is in the best interests of Navajo
County.
Agent: Navajo County is the Contracting Agent for all work included in this
contract.
Award: The acceptance by Navajo County of the successful bidder's
proposal.
Bidder: Any individual, partnership, firm, or corporation acting directly or
through a duly authorized representative, who submits a proposal for
the work contemplated.
Board of Supervisors: The governing body of Navajo County acting under the authority of the
laws of the State of Arizona.
Certified Flagger: An individual who has been trained and certified by the Arizona
Department of Transportation, an Arizona County or Municipal
agency, the Federal Highway Administration, or the Highway agency of
another state to control traffic in a construction zone within the past
three years. Individuals certified outside Arizona must also exhibit
familiarity with Arizona laws.
Contractor's Engineer: The Arizona Registered Professional Civil Engineer, individual,
partnership, firm, or corporation duly authorized by Contractor to be
responsible for engineering supervision, quality control, and
certification of the contract work.
Department: The Navajo County Public Works Department.
Director: The Navajo County Director of Public Works and County Engineer.
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 8 OF 44
NAVAJO COUNTY, ARIZONA

Engineer: The County Engineer acting under the authority of Arizona Revised
Statutes 11-562 and derivative Navajo County policies and
ordinances, or his designated representative, in matters relating to
contract development, administration and construction activities. The
use of the word Engineer without any modifiers in these specifications
relates to the County Engineer, Assistant County Engineer, Project
Engineer, Project Manager, or Road Inspectors within the limits of their
authority.
Inspector: An authorized representative of the Engineer assigned to make all
necessary quality assurance inspections and/or tests of the work
performed or being performed, or of the materials furnished or being
furnished by the Contractor. This includes Deputy Directors of Public
Works, Highways Manager, Road Supervisors, Road Maintenance
Foremen, and Engineer as defined above.
Inspector's Overtime Pay: Any and all pay to the Owner's Inspector for overtime hours worked
resulting from the Contractor having worked overtime without prior
written approval from the Engineer, or with less than two working days'
notice of the requested overtime. The inspector's overtime pay shall
be the actual monies paid by the County and shall be reimbursed by
the Contractor to the County. Certified payrolls for the Owner's
Inspector's Overtime will be submitted to the Contractor for approval.
The cost for the Owner's Inspector's Overtime Pay will be deducted
from the Contractor's billing.
Intention of Terms: Whenever, in these specifications or on the plans, the words
"directed," "required," "permitted," "ordered," "designated,"
"prescribed," or words of the like import are used, it shall be
understood that the direction, requirement, permission, order,
designation, or prescription of the Engineer is intended; and similarly,
the words, "approved," "acceptable," "satisfactory," or words of like
import, shall mean approved by, or acceptable to, or satisfactory to
the Engineer, subject in each case to the final determination of the
Owner.
Any reference to a specific requirement of a numbered paragraph of
the contract specifications or a cited standard shall be interpreted to
include all general requirements of the entire section, specification
item, or cited standard that may be pertinent to such specific
reference.
The words "shall" or "must" are mandatory actions by the Contractor.
"Should" implies a preferred or recommended action, and "may" is a
permissible action.
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 9 OF 44
NAVAJO COUNTY, ARIZONA

Laboratory: A testing laboratory as may be designated or approved by the Engineer
to test construction materials and products.
Notice to Proceed: A written notice to the Contractor notifying him/her of the date to start
performing the obligations required by the contract documents. The
Work Order for a specific work unit.
Overtime Hours: Any and all hours worked which are other than a normal work week as
defined herein. Contractor must give prior written notification to the
Public Works Director or his authorized representative, for any and all
overtime hours to be worked. It shall be at the Engineer's discretion to
provide an Inspector at the work site to ensure compliance during any
and all overtime hours worked.
Owner: The term Owner shall mean Navajo County.
Pay Item: A specific unit of work for which a price is provided in the contract. All
Pay Items on this contract will be measured in Standard English units.
Project: The scope of work for accomplishing specific tasks as described in
these documents.
Work Week: A work week shall consist of forty (40) hours beginning on Sunday and
ending on Saturday.
SECTION 102 BIDDING REQUIREMENTS AND CONDITION
102.04 CONTENTS OF THE PROPOSAL PAMPHLET
Add to the Standard Specifications:
All papers bound with or attached to the proposal pamphlet are considered a part thereof. The
project plans, specifications, Standard Drawings and other documents designated in the proposal
pamphlet, will be considered a part of the proposal whether attached or not.
102.06 INTERPRETATION OF QUANTITIES IN THE BIDDING SCHEDULE
Add to the Standard Specifications:
Bidders shall bid all work items. Bidding $0.00 or leaving a blank space in the unit price or
extended price column shall render the bid non-responsive.
102.07 EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE OF THE WORK
Has been revised to read:
The bidder shall examine the site of the proposed work and all documents pertaining to the work
before submitting a Proposal. If no site investigation is performed, the bidder is responsible for all
site conditions that should have been discovered had the reasonable site investigation been
performed. It is mutually agreed that the submission of a Proposal shall be considered prima facie
evidence that the bidder has made such examination and is familiar with the character, quality
IFB NO. B26-04-001 - STARLIGHT PAVEMENT RECONSTRUCTION - PHASE 2 PAGE 10 OF 44
NAVAJO COUNTY, ARIZONA